Official UK procurement notice
Complete exhibitor packages · UK public procurement notice
Authority: Jisc (Public body)
What is being bought
Published requirement descriptionWe have invited proposals from experienced suppliers to deliver high-quality exhibitor stands for Jisc's key events.
Suppliers were asked to demonstrate the ability to provide cost-effective solutions that meet industry standards and incorporate sustainability principles.
- How the procedure runs: The first step within Stage 1 will be a completeness check. A complete bid is one which has been received by the deadline for submission of tenders, is complete and complies with the requirements of this ITT. Clarification and further information may be sought from bidders in order to determine if a bid is complete; Bidders must respond promptly and within any timeframe specified by the Contracting Authority and failure to provide sufficient clarification or information within the required timeframe may result in the bid being deemed incomplete and disqualified from further consideration. Additionally, any bid received after the submission deadline will be rejected. At the second step, the Contracting Authority will exclude any bidder that is an Excluded Supplier and reserves the right to exclude any bidder that is an Excludable Supplier - see Section 4.2. At the third step, the Contracting Authority will check that each bid satisfies the conditions of participation which are all pass/fail criteria set out in this ITT. Only bidders that pass Stage 1 will proceed to Stage 2. Stage 2 - Competency and experience (written responses) Stage 2 of the procurement process will consist of the evaluation of the technical requirements questionnaire set (Part 3 document Core requirements section of the ITT). For this stage, scores will be based on the technical questionnaire requirements written responses and pricing only. The Contracting Authority will be looking to take through a maximum of five (5) suppliers to Stage 3 but reserves the right to include further suppliers if they score within 5% points of the fifth highest scoring supplier. All other bidders who score less than the top five (5) highest scoring bidders will not advance to stage 3 and will be notified by Jisc. If less than five bidders submit a bid, then all the bidders will advance to the final stage. The Contracting Authority will provide Bidders with the results of weighted scores. Stage 3 - User engagement (supplier meetings) Stage 3 for the final bidders will involve a face-to-face (in-person) or virtual meeting. The Part 5 document will only be released to bidders who advance to the final (third) stage of the tender evaluation process, ahead of the scheduled meeting. Written/ prepared answers are not required. The evaluation panel will meet and evaluate the bidder as per Part 1, Section 4.5. The purpose of the stage is to experience and assess the bidders' user engagement abilities and qualities. Bidders will be assessed on their verbal response to questions posed. The process will be documented. Dates have been included for availability response in Part 3.
CPV: Exhibition stands
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 3 suppliers · 5 bids received (1.7 per place) · 3 appointed (full)
- Framework period
- 2 yrs · up to 4 yrs from 1 Jun 2026
Published description of the framework
The framework operates as a mechanism for awarding contracts on an event-by-event basis.
The highest-scoring bidder has been designated as the preferred supplier for the framework.
Direct awards may be made to the preferred supplier without a competitive process, regardless of contract value.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£456,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Competency and experience: 55%
- User engagement: 10%
- Pricing: 35%
Published award criteria (3)
- Competency and experience
- Pricing
- User engagement
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
- “Complete exhibitor packages” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Sept 2025, 08:59 BST
- Last source update
- 7 Oct 2026, 13:31 BST
- Award evaluation window
- Submission end – 11 May 2026
- Authority reference
Proc3018- FTS notice number
2026/S 000-006057- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0590eeFind a Tender
- How it runs
The first step within Stage 1 will be a completeness check. A complete bid is one
which has been received by the deadline for submission of tenders, is complete and
complies with the requirements of this ITT. Clarification and further information may
be sought from bidders in order to determine if a bid is complete; Bidders must
respond promptly and within any timeframe specified by the Contracting Authority
and failure to provide sufficient clarification or information within the required
timeframe may result in the bid being deemed incomplete and disqualified from
further consideration. Additionally, any bid received after the submission deadline
will be rejected.
At the second step, the Contracting Authority will exclude any bidder that is an
Excluded Supplier and reserves the right to exclude any bidder that is an Excludable
Supplier - see Section 4.2.
At the third step, the Contracting Authority will check that each bid satisfies the
conditions of participation which are all pass/fail criteria set out in this ITT.
Only bidders that pass Stage 1 will proceed to Stage 2.
Stage 2 - Competency and experience (written responses)
Stage 2 of the procurement process will consist of the evaluation of the technical
requirements questionnaire set (Part 3 document Core requirements section of the
ITT).
For this stage, scores will be based on the technical questionnaire requirements
written responses and pricing only.
The Contracting Authority will be looking to take through a maximum of five (5)
suppliers to Stage 3 but reserves the right to include further suppliers if they score
within 5% points of the fifth highest scoring supplier. All other bidders who score
less than the top five (5) highest scoring bidders will not advance to stage 3 and
will be notified by Jisc. If less than five bidders submit a bid, then all the bidders will
advance to the final stage.
The Contracting Authority will provide Bidders with the results of weighted scores.
Stage 3 - User engagement (supplier meetings)
Stage 3 for the final bidders will involve a face-to-face (in-person) or virtual
meeting.
The Part 5 document will only be released to bidders who advance to the final
(third) stage of the tender evaluation process, ahead of the scheduled meeting.
Written/ prepared answers are not required. The evaluation panel will meet and
evaluate the bidder as per Part 1, Section 4.5.
The purpose of the stage is to experience and assess the bidders' user engagement
abilities and qualities. Bidders will be assessed on their verbal response to
questions posed. The process will be documented.
Dates have been included for availability response in Part 3.
How it was run
Official notice- Appointment period ends
- 20 Feb 2026, 12:00 GMT
- Clarification deadline
- 6 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The tender documents can be accessed via the Jisc e-tendering portal:
Timeline
1 Sept 2025 → 7 Oct 2026 · 10 dates- Planning notice published1 Sept 2025, 08:59 BST
- Market engagement400 days ago15 Sept 2025, 23:59 BST
Interested parties are invited to send their expression of interest via email to
using the header line:
FAO Proc3018 Events - Expression of Interest
Please include a brief description of the service you provide and a link to your website.
- Tender notice published271 days ago23 Jan 2026, 10:10 GMT
- Clarification questions by257 days ago6 Feb 2026, 17:00 GMT
- Admission / appointment period ends243 days ago · period end, not a bid countdown20 Feb 2026, 12:00 GMT
- Award decision expected by162 days ago11 May 2026, 23:59 BST
- Contract starts142 days ago1 Jun 2026, 00:00 BST
- Assessment summaries sent131 days ago12 Jun 2026, 00:00 BST
- Standstill ends118 days ago24 Jun 2026, 23:59 BST
- Latest notice published14 days ago7 Oct 2026, 13:31 BST
Notice history
10 events · 4 releases on Find a Tender · since 1 Sept 2025- Preliminary market engagement notice published1 Sept 2025, 08:59 BSTUK2
- Tender notice published23 Jan 2026, 10:10 GMTUK4
- Published value updated23 Jan 2026, 10:10 GMT
- Status changed to active23 Jan 2026, 10:10 GMT
- Procurement method changed23 Jan 2026, 10:10 GMT
- Deadline published: 20 Feb 2026, 12:00 GMT23 Jan 2026, 10:10 GMT
- Contract award notice published12 Jun 2026, 11:57 BSTUK6
- Status changed to complete12 Jun 2026, 11:57 BST
- Contract signature expected29 Jun 2026, 23:59 BSTscheduled
- Contract details notice published7 Oct 2026, 13:31 BSTUK7
Routine re-releases (4)
- 2025-09: 1 release · 1 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ALROSE PRODUCTIONS LTDSME, Nimlok LimitedSME, Open ExhibitionsSME1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030Extensions: contract term 2+1+1 years (2 year extension option) | £456,000 inc. VAT | 12 Jun 2026 | Awarded |
Contracts
Complete exhibitor packages · ALROSE PRODUCTIONS LTDSME, Nimlok LimitedSME, Open ExhibitionsSME
- Signed
- 2 Oct 2026
- Value
- £456,000 inc. VAT
- Period
- 2 Oct 2026 – 1 Oct 2028 · up to 1 Oct 2030 with extensions
- Status
- active
- Extensions
- The duration of this framework will be for an 2-year initial period plus 2x additional 1 year optional extension options (2+1+1).
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- ALROSE PRODUCTIONS LTDFramework contractor
- NIMLOK LIMITEDFramework contractor
- OPEN EXHIBITIONS LIMITEDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender