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Published 5 Oct 2026, 12:06 BST

Official UK procurement notice

Competency Management System — UK public procurement notice

Authority: SOUTH WESTERN RAILWAY LIMITED (Public body)

ServicesUtilities
Sectors: Software Packages & ERP (48)IT Services & Software (72)Education & Training (80) Delivery: Delivery location not published
Budget not disclosedValue not published
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 4 yrsstarts 1 Apr 2027

What is being bought

Published requirement description

South Western Railway, GT Railway and Southeastern Railway are seeking information from suppliers capable of providing a hosted and supported Competency, Assessment and Safety Management solution for use within a safety-critical railway environment.

The purpose of this Request for Information (RFI) is to understand the capability of the market, identify potential suppliers and solutions, and gather information to inform future procurement strategy. This RFI is for market engagement and information gathering purposes only and does not constitute a commitment to undertake a procurement exercise or award a contract.

Please self-register on Medius E-Tendering platform and look for the opportunity "SWR004581" and click on "View more details" in order to download the RFI documents and instructions about the submission. Please use this link: https://swrl.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx?ApplicationInstanceID=27adc89e-0cb2-4b51-9bc1-34061f10156f

CPV: Compliance software package · Document management system · Educational software package · Software maintenance and repair services · Software support services · Staff training services · Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published
Lot #1Lot 1Planned 4 yrs
Contract period: 1 Apr 2027 — 1 Apr 2031 (4 yrs)
48170000 Compliance software package48190000 Educational software package48311100 Document management system48450000 Time accounting or human resources software package72261000 Software support services72267000 Software maintenance and repair services

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Unspecified in notice
Regulatory regime
Utilities
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
5 Oct 2026, 12:06 BST
Last source update
5 Oct 2026, 12:06 BST
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Compliance software packageDocument management systemEducational software packageSoftware maintenance and repair servicesSoftware support servicesStaff training servicesTime accounting or human resources software package
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-07809f

How it was run

Submission deadline
—

Timeline

3 published dates · Europe/London
  1. Planning notice publishedjust passed
    5 Oct 2026, 12:06 BST
  2. Market engagementin 19 days
    24 Oct 2026, 00:59 BSTThis RFI will not include any in-person meetings. Suppliers are only required to submit the RFI questionnaire by the deadline of 23 October 2026. The responses will be used to help inform and develop the procurement strategy.
  3. Contract startsin 178 days
    1 Apr 2027, 01:00 BST

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    5 Oct 2026, 12:06 BSTUK2

Contracting authority & participating public bodies

SOUTH WESTERN RAILWAY LIMITED

Contracting authorityPublic undertaking GB-COH: 03266760 · GB-PPON: PQHL-7495-VCQT South Bank Central 4th Floor, 30 Stamford Street,, London, London, SE1 9LQ

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure