Official UK procurement notice
Community Short Breaks for Disabled Children
Authority: Oxfordshire County Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionOxfordshire County Council is seeking tenders from suitably qualified providers to deliver Community based short breaks for disabled children and young people. The community short breaks provision is split into different types of activities (Lots) each lot is split geographically into Delivery Area 1, 2 and 3. Details of the delivery areas can be found in appendix 1 Service Specification within this Invitation to tender. The core service will consist of regular sessions to support children and young people to have consistent access to Short Breaks which offer a range of creative, flexible, fun and co-designed activities in local communities for children and young people with disabilities aged 5-18 This can be a combination of sessions after school, evening, weekends and in the school and college holidays.
The Council would like to achieve a wide range of services and activities across the County within the following Lots which are:
- Lot 1 After school activities.
- Lot 2 Weekend and school holidays activities,
- Lot 3 Evening activities and
- Lot 4 Activities for Autistic Children and Young People, without a learning disability.
CPV: Daycare services for disabled children and young people
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1After School ActivitiesAwarded
To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people aged 5-18. We are looking for activities to be run between Mon – Fri during Oxfordshire School Term Dates for 1-3 hours.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
Lot #2Weekend and school holiday activitiesAwarded
To provide a range of creative, flexible fun and co-designed activities in local communities for disabled children and young people aged 5-18. This could include family events and include whole, half-day, and/or evening activities. Activities will run during the weekend year-round and weekdays outside of Oxfordshire Schools Term Dates.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
Lot #3Evening ActivitiesCancelled
To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people aged 11-18. We are looking for activities between Mon – Fri during Oxfordshire Schools Term Dates.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
Lot #4Activities for Autistic Children and Young People, without a learning disabilityAwarded
To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people with Autism within the age range of 5-18. We are looking for a range of activities for after school, weekend, holidays, and evenings.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Service Quality: 50%
- Activities Quality (Lot Specific): 30%
- price: 20%
Published award criteria (3)
- Service Quality: 50%
- Activities Quality (Lot Specific): 30%
- Price: 20%
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Mar 2025, 13:53 GMT
- Last source update
- 24 Mar 2025, 13:53 GMT
- Authority reference
DN687868- FTS notice number
2025/S 000-010914- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f7ecFind a Tender
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · After School Activities3 awards | |||
| Endorphins Group LtdAfter School Activites | £30,000 † | — | Awarded |
| The Gallery Trust Limited | £270,504 † | — | Awarded |
| Let's Play ProjectSME | £98,639 † | — | Awarded |
| Lot 2 · Weekend and school holiday activities4 awards | |||
| Endorphins Group Ltd | £160,092 † | — | Awarded |
| The Gallery Trust Limited | £186,727 † | — | Awarded |
| Let's Play ProjectSME | £90,489 † | — | Awarded |
| The Parasol ProjectSME | £101,000 † | — | Awarded |
| Lot 4 · Activities for Autistic Children and Young People, without a learning disability3 awards | |||
| Autism Family Support OxfordshireSME | £40,880 † | — | Awarded |
| Sportsworks LimitedSME | £57,472 † | — | Awarded |
| The Gallery Trust Limited | £22,199 † | — | Awarded |
2 further award records carry no date or value.
Contracts
After School Activites · Endorphins Group Ltd
- Signed
- 1 Apr 2024
- Value
- £30,000
- Status
- active
Activities for Autistic Children and Young People, without a learning disability · Autism Family Support OxfordshireSME
- Signed
- 1 Apr 2024
- Value
- £40,880
- Status
- active
Activities for Autistic Children and Young People, without a learning disability · Sportsworks LimitedSME
- Signed
- 1 Apr 2024
- Value
- £57,472
- Status
- active
Activities for Autistic Children and Young People, without a learning disability · The Gallery Trust Limited
- Signed
- 1 Apr 2024
- Value
- £22,199
- Status
- active
After School Activities · The Gallery Trust Limited
- Signed
- 1 Apr 2024
- Value
- £270,504
- Status
- active
After School Activities · Let's Play ProjectSME
- Signed
- 1 Apr 2024
- Value
- £98,639
- Status
- active
Weekend and School Holiday Activities · Endorphins Group Ltd
- Signed
- 1 Apr 2024
- Value
- £160,092
- Status
- active
Weekend and School Holiday Activities · The Gallery Trust Limited
- Signed
- 1 Apr 2024
- Value
- £186,727
- Status
- active
Weekend and School Holiday Activities · Let's Play ProjectSME
- Signed
- 1 Apr 2024
- Value
- £90,489
- Status
- active
Weekend and School Holiday Activities · The Parasol ProjectSME
- Signed
- 1 Apr 2024
- Value
- £101,000
- Status
- active
Weekend and School Holiday Activities
- Signed
- 1 Apr 2024
- Value
- £78,092
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · After School Activities | 5bids | — | — | — |
| 2 · Weekend and school holiday activities | 13bids | — | — | — |
| 4 · Activities for Autistic Children and Young People, without a learning disability | 6bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
7 commercial parties on the notice- Autism Family Support OxfordshireAwarded supplier
- Endorphins Group LimitedAwarded supplier
- Let's Play ProjectAwarded supplier
- Sportsworks LimitedAwarded supplier
- The Gallery Trust LimitedAwarded supplier
- The Parasol ProjectAwarded supplier
- The Yellow Submarine Holidays LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.