Find a TenderAwarded
Published 24 Mar 2025, 13:53 GMT

Official UK procurement notice

Community Short Breaks for Disabled Children

Official notice

Authority: Oxfordshire County Council (Local council)

4 lotsServicesOpen procedure
Awarded value£1,136,09411 contracts · exc. VAT
Awarded 1 Apr 2024
Awarded to Endorphins Group Ltd +5 more10 awards

What is being bought4 lots · detail below

Published requirement description

Oxfordshire County Council is seeking tenders from suitably qualified providers to deliver Community based short breaks for disabled children and young people. The community short breaks provision is split into different types of activities (Lots) each lot is split geographically into Delivery Area 1, 2 and 3. Details of the delivery areas can be found in appendix 1 Service Specification within this Invitation to tender. The core service will consist of regular sessions to support children and young people to have consistent access to Short Breaks which offer a range of creative, flexible, fun and co-designed activities in local communities for children and young people with disabilities aged 5-18 This can be a combination of sessions after school, evening, weekends and in the school and college holidays.

The Council would like to achieve a wide range of services and activities across the County within the following Lots which are:

  • Lot 1 After school activities.
  • Lot 2 Weekend and school holidays activities,
  • Lot 3 Evening activities and
  • Lot 4 Activities for Autistic Children and Young People, without a learning disability.

CPV: Daycare services for disabled children and young people

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1After School ActivitiesAwarded

To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people aged 5-18. We are looking for activities to be run between Mon – Fri during Oxfordshire School Term Dates for 1-3 hours.

These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.

Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.

The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.

Delivery: South East
Lot #2Weekend and school holiday activitiesAwarded

To provide a range of creative, flexible fun and co-designed activities in local communities for disabled children and young people aged 5-18. This could include family events and include whole, half-day, and/or evening activities. Activities will run during the weekend year-round and weekdays outside of Oxfordshire Schools Term Dates.

These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.

Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.

The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.

Delivery: South East
Lot #3Evening ActivitiesCancelled

To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people aged 11-18. We are looking for activities between Mon – Fri during Oxfordshire Schools Term Dates.

These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.

Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.

The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.

Delivery: South East
Lot #4Activities for Autistic Children and Young People, without a learning disabilityAwarded

To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people with Autism within the age range of 5-18. We are looking for a range of activities for after school, weekend, holidays, and evenings.

These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.

Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.

The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.

Delivery: South East

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 80%Price: 20%
Published sub-criteria (3)
  • Service Quality: 50%
  • Activities Quality (Lot Specific): 30%
  • price: 20%
Published award criteria (3)
  • Service Quality: 50%
  • Activities Quality (Lot Specific): 30%
  • Price: 20%
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Mar 2025, 13:53 GMT
Last source update
24 Mar 2025, 13:53 GMT
Authority reference
DN687868
FTS notice number
2025/S 000-010914
Classification (CPV)
Daycare services for disabled children and young people
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-04f7ec Find a Tender

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 12
Awarded value £1,136,09411 contracts exc. VAT
Bids received 24
Contracts signed 11latest 1 Apr 2024
Awarded toValueDateStatus
Lot 1 · After School Activities3 awards
Endorphins Group LtdAfter School Activites£30,000 †—Awarded
The Gallery Trust Limited£270,504 †—Awarded
Let's Play ProjectSME£98,639 †—Awarded
Lot 2 · Weekend and school holiday activities4 awards
Endorphins Group Ltd£160,092 †—Awarded
The Gallery Trust Limited£186,727 †—Awarded
Let's Play ProjectSME£90,489 †—Awarded
The Parasol ProjectSME£101,000 †—Awarded
Lot 4 · Activities for Autistic Children and Young People, without a learning disability3 awards
Autism Family Support OxfordshireSME£40,880 †—Awarded
Sportsworks LimitedSME£57,472 †—Awarded
The Gallery Trust Limited£22,199 †—Awarded

2 further award records carry no date or value.

Contracts

  • After School Activites · Endorphins Group Ltd

    Signed
    1 Apr 2024
    Value
    £30,000
    Status
    active
  • Activities for Autistic Children and Young People, without a learning disability · Autism Family Support OxfordshireSME

    Signed
    1 Apr 2024
    Value
    £40,880
    Status
    active
  • Activities for Autistic Children and Young People, without a learning disability · Sportsworks LimitedSME

    Signed
    1 Apr 2024
    Value
    £57,472
    Status
    active
  • Activities for Autistic Children and Young People, without a learning disability · The Gallery Trust Limited

    Signed
    1 Apr 2024
    Value
    £22,199
    Status
    active
  • After School Activities · The Gallery Trust Limited

    Signed
    1 Apr 2024
    Value
    £270,504
    Status
    active
  • After School Activities · Let's Play ProjectSME

    Signed
    1 Apr 2024
    Value
    £98,639
    Status
    active
  • Weekend and School Holiday Activities · Endorphins Group Ltd

    Signed
    1 Apr 2024
    Value
    £160,092
    Status
    active
  • Weekend and School Holiday Activities · The Gallery Trust Limited

    Signed
    1 Apr 2024
    Value
    £186,727
    Status
    active
  • Weekend and School Holiday Activities · Let's Play ProjectSME

    Signed
    1 Apr 2024
    Value
    £90,489
    Status
    active
  • Weekend and School Holiday Activities · The Parasol ProjectSME

    Signed
    1 Apr 2024
    Value
    £101,000
    Status
    active
  • Weekend and School Holiday Activities

    Signed
    1 Apr 2024
    Value
    £78,092
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · After School Activities5bids———
2 · Weekend and school holiday activities13bids———
4 · Activities for Autistic Children and Young People, without a learning disability6bids———

Contracting authority & participating public bodies

Oxfordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Oxford, South East, OX1 1NDContact name, email, phone

Bidders & participating suppliers

7 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.