Communal Cleaning Term Contract

{
  "id": "016212-2024",
  "tag": [
    "tender"
  ],
  "date": "2024-05-22T16:05:17+01:00",
  "ocid": "ocds-h6vhtk-0469cb",
  "buyer": {
    "id": "GB-FTS-4877",
    "name": "Castlehill Housing Association"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000766666"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-0469cb",
    "lots": [
      {
        "id": "1",
        "title": "Lot 1 - Aberdeen City",
        "status": "active",
        "renewal": {
          "description": "The contract for the Services for each Lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at CHA discretion to a maximum of 5 years"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender. Additional information: See the attached SPD Guidance and QMS Scoring & Evaluation Criteria for the specific details on bidding for lots across the geographical areas.",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2",
        "title": "Lot 2 - Aberdeenshire South",
        "status": "active",
        "renewal": {
          "description": "The contract for the Services for each Lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at CHA discretion to a maximum of 5 years"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender. Additional information: See the attached SPD Guidance and QMS Scoring & Evaluation Criteria for the specific details on bidding for lots across the geographical areas.",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "Lot 3 - Aberdeenshire North",
        "status": "active",
        "renewal": {
          "description": "The contract for the Services for each Lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at CHA discretion to a maximum of 5 years"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender. Additional information: See the attached SPD Guidance and QMS Scoring & Evaluation Criteria for the specific details on bidding for lots across the geographical areas.",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "4",
        "title": "Lot 4 - Aberdeenshire West",
        "status": "active",
        "renewal": {
          "description": "The contract for the Services for each Lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at CHA discretion to a maximum of 5 years"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender. Additional information: See the attached SPD Guidance and QMS Scoring & Evaluation Criteria for the specific details on bidding for lots across the geographical areas.",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "5",
        "title": "Lot 5 - Aberdeenshire Central",
        "status": "active",
        "renewal": {
          "description": "The contract for the Services for each Lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at CHA discretion to a maximum of 5 years"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender. Additional information: See the attached SPD Guidance and QMS Scoring & Evaluation Criteria for the specific details on bidding for lots across the geographical areas.",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Aberdeen City - please refer to Section No. 3 - Pricing Schedule for full details of all locations/ schemes"
        },
        "deliveryAddresses": [
          {
            "region": "UKM50"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "Aberdeenshire South - please refer to Section No. 3 - Pricing Schedule for full details of all locations/ schemes"
        },
        "deliveryAddresses": [
          {
            "region": "UKM50"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryLocation": {
          "description": "Aberdeenshire North - please refer to Section No. 3 - Pricing Schedule for full details of all locations/ schemes"
        },
        "deliveryAddresses": [
          {
            "region": "UKM50"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryLocation": {
          "description": "Aberdeenshire West - please refer to Section No. 3 - Pricing Schedule for full details of all locations/ schemes"
        },
        "deliveryAddresses": [
          {
            "region": "UKM50"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      },
      {
        "id": "5",
        "relatedLot": "5",
        "deliveryLocation": {
          "description": "Aberdeenshire Central - please refer to Section No. 3 - Pricing Schedule for full details of all locations/ schemes"
        },
        "deliveryAddresses": [
          {
            "region": "UKM62"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      }
    ],
    "title": "Communal Cleaning Term Contract",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2024-06-24T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "awardCriteriaDetails": "The Association is are limiting the number of Lots/ Areas that each contractor can bid for. We are seeking interest from organisations that can provide all of the above Lot & Areas services to the Association, due to the nature of the services involved in this Term Contract; this tender has been split into five (5) Lots/ Areas to reduce any risk associated with delivery of the service with only 1 supplier. It is our intention to appoint a maximum of five (5) bidders for all Lots/ Areas, the minimum to be appointed will be two (2), the maximum number of Lots/ Area any one contractor can win will be three (3) unless the Association considers the 2nd, 3rd, 4th etc placed contractors bids to be Abnormally Low or High tenders (see clause below on Abnormally Low Tenders & Abnormally High Tenders) or the quality score for the 2nd, 3rd, 4th etc placed contractors falls below the minimum required score of 587/825 - 70%",
      "maximumLotsBidPerSupplier": null
    },
    "recurrence": {
      "description": "All as outlined in the attached documents"
    },
    "awardPeriod": {
      "startDate": "2024-06-24T12:00:00+01:00"
    },
    "description": "Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender.",
    "tenderPeriod": {
      "endDate": "2024-06-24T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "Please refer to Key Performance Indicators (KPI's) included in the attached Invitation to Tender (ITT)",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "90910000",
      "scheme": "CPV",
      "description": "Cleaning services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2024-09-23T23:59:59+01:00"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "All as outlined in the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document"
        },
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "All as outlined in the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document"
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "All as outlined in the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document"
        },
        {
          "type": "technical",
          "description": "All as outlined in the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-4877",
      "name": "Castlehill Housing Association",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM5",
        "locality": "Aberdeen",
        "postalCode": "AB10 1UT",
        "countryName": "United Kingdom",
        "streetAddress": "4 Carden Place"
      },
      "details": {
        "url": "https://www.castlehillha.co.uk/",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12562",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Castlehill Housing Association"
      },
      "contactPoint": {
        "url": "http://www.publiccontractsscotland.gov.uk/",
        "email": "info@castlehillha.co.uk",
        "telephone": "+44 1224625822"
      }
    },
    {
      "id": "GB-FTS-6205",
      "name": "Aberdeen Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Aberdeen",
        "postalCode": "AB11 5BB",
        "countryName": "United Kingdom",
        "streetAddress": "53 Castle Street"
      },
      "identifier": {
        "legalName": "Aberdeen Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "Please ensure that you read very carefully and comprehensively the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document as it contains very specific information that you will require to follow to provide your SPD response. It also contains the very specific details on bidding for lots across the geographical lots and the limiting the lots instructions.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=766666.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nDetails are contained within the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document\n(SC Ref:766666)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=766666",
  "initiationType": "tender"
}