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Published 22 May 2024, 16:05 BST

Official UK procurement notice

Communal Cleaning Term Contract

Official notice

Authority: Castlehill Housing Association (Housing)

5 lotsServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM50)
Budget not disclosedValue not published
Submissions closed 24 Jun 2024
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender.

  • Recurrence: All as outlined in the attached documents

CPV: Cleaning services

Lots and requirements (5)Procurement structure

5 lots · no lot values published
Lot #1Aberdeen CityRenewal

Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender. Additional information: See the attached SPD Guidance and QMS Scoring & Evaluation Criteria for the specific details on bidding for lots across the geographical areas.

Delivery: Scotland · Aberdeen City - please refer to Section No. 3 - Pricing Schedule for full details of all locations/ schemes
Extensions: The contract for the Services for each Lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at CHA discretion to a maximum of 5 yearsVariant bids: not allowed
90910000 Cleaning services
Lot #2Aberdeenshire SouthRenewal

Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender. Additional information: See the attached SPD Guidance and QMS Scoring & Evaluation Criteria for the specific details on bidding for lots across the geographical areas.

Delivery: Scotland · Aberdeenshire South - please refer to Section No. 3 - Pricing Schedule for full details of all locations/ schemes
Extensions: The contract for the Services for each Lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at CHA discretion to a maximum of 5 yearsVariant bids: not allowed
90910000 Cleaning services
Lot #3Aberdeenshire NorthRenewal

Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender. Additional information: See the attached SPD Guidance and QMS Scoring & Evaluation Criteria for the specific details on bidding for lots across the geographical areas.

Delivery: Scotland · Aberdeenshire North - please refer to Section No. 3 - Pricing Schedule for full details of all locations/ schemes
Extensions: The contract for the Services for each Lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at CHA discretion to a maximum of 5 yearsVariant bids: not allowed
90910000 Cleaning services
Lot #4Aberdeenshire WestRenewal

Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender. Additional information: See the attached SPD Guidance and QMS Scoring & Evaluation Criteria for the specific details on bidding for lots across the geographical areas.

Delivery: Scotland · Aberdeenshire West - please refer to Section No. 3 - Pricing Schedule for full details of all locations/ schemes
Extensions: The contract for the Services for each Lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at CHA discretion to a maximum of 5 yearsVariant bids: not allowed
90910000 Cleaning services
Lot #5Aberdeenshire CentralRenewal

Generally, the service will comprise the regular cleaning of communal areas within the properties listed in the tender. Additional information: See the attached SPD Guidance and QMS Scoring & Evaluation Criteria for the specific details on bidding for lots across the geographical areas.

Delivery: Scotland · Aberdeenshire Central - please refer to Section No. 3 - Pricing Schedule for full details of all locations/ schemes
Extensions: The contract for the Services for each Lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at CHA discretion to a maximum of 5 yearsVariant bids: not allowed
90910000 Cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: The Association is are limiting the number of Lots/ Areas that each contractor can bid for. We are seeking interest from organisations that can provide all of the above Lot & Areas services to the Association, due to the nature of the services involved in this Term Contract; this tender has been split into five (5) Lots/ Areas to reduce any risk associated with delivery of the service with only 1 supplier. It is our intention to appoint a maximum of five (5) bidders for all Lots/ Areas, the minimum to be appointed will be two (2), the maximum number of Lots/ Area any one contractor can win will be three (3) unless the Association considers the 2nd, 3rd, 4th etc placed contractors bids to be Abnormally Low or High tenders (see clause below on Abnormally Low Tenders & Abnormally High Tenders) or the quality score for the 2nd, 3rd, 4th etc placed contractors falls below the minimum required score of 587/825 - 70%
Conditions of participation4
  • Suitability

    All as outlined in the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document

  • Economic & financial standing

    All as outlined in the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document

  • Technical & professional ability

    All as outlined in the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document

  • Technical & professional ability

    All as outlined in the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document

Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · All as outlined in the attached documents
First published
22 May 2024, 16:05 BST
Last source update
22 May 2024, 16:05 BST
Award evaluation window
24 Jun 2024 – …
FTS notice number
2024/S 000-016212
Classification (CPV)
Cleaning services
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-0469cb Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please refer to Key Performance Indicators (KPI's) included in the attached Invitation to Tender (ITT)

Publisher note: Please ensure that you read very carefully and comprehensively the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document as it contains very specific information that you will require to follow to provide your SPD response. It also contains the very specific details on bidding for lots across the geographical lots and the limiting the lots instructions. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=766666. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Details are contained within the attached 'SPD Guidance and QMS Scoring & Evaluation Criteria' document (SC Ref:766666) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=766666

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
24 Jun 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
24 Jun 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

22 May 2024 → 23 Sept 2024 · 4 dates
  1. Notice published
    22 May 2024, 16:05 BST
  2. Submission deadline
    24 Jun 2024, 12:00 BST
  3. Bids opened
    24 Jun 2024, 12:00 BST
  4. Bids must remain valid until
    23 Sept 2024, 23:59 BST

Contracting authority & participating public bodies

Castlehill Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities 4 Carden Place, Aberdeen, Scotland, AB10 1UTContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Sheriff CourtReview body Aberdeen

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.