planningFind a Tender · planning Update

Committee Management System

Buyer: London Borough of Hammersmith and Fuham (LBHF) →

BuyerLondon Borough of Hammersmith and Fuham (LBHF)

Statusplanning

DeadlineNot published

Value£40,000

Published26 Feb 2026

What is being bought

The London Borough of Hammersmith and Fulham Council is conducting a market engagement exercise to explore available products that could enhance the delivery of the council’s Committee Management service for both customers and staff. This exercise forms part of our preparatory work for a potential procurement of Committee Management Software.

Lot details

Lot 1

No lot description published.

Statusplanning

Contract periodFrom 1 Jan 2027 to 31 Dec 2029

SME suitabilitySuitable for SMEs

What is included

Item	Category	Quantity
1	Software package and information systems	Not published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Software package and information systems (48000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison set	Procedures	Reported bids per procedure	Named award suppliers	Price evidence
Market: CPV division 48	6,837	1 median · 9.6 average (2,488 of 6,837 with a bid count)	1.8 average (2,928 of 6,837 with named award suppliers)	Not published
Same buyer	7	Not published	Not published	Not published
Similar published value (0.5×–2×)	111	Not published	Not published	Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published

Dynamic purchasing systemNot published

Competitive procurementNot published

Recurring requirementNot published

Procurement method rationaleNot published

Rationale classificationsNot published

Special regimeNot published

Covered byNot published

Submission policyNot published

Selection criteriaNot published

Risk detailsNot published

Planning & early market engagement

BudgetValue not published

No-engagement rationaleNot published

Planning documents1

Planning milestones1

Milestone	Type	Due	Status
Suppliers interested in participating in this preliminary market engagement exercise will required to complete a Market Engagement Exercise Questionnaire accessible via the capital eSourcing portal.	engagement	12 Mar 2026	scheduled

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Preliminary market engagement notice on Find a Tender planning · marketEngagementNotice

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCID	ocds-h6vhtk-065cc1
Latest release ID	017189-2026
Latest release timestamp	Thu Feb 26 2026 10:26:09 GMT+0000 (Coordinated Universal Time)
Source	find-a-tender
Official notice URL	Not published
Tender status	planning
Procurement method	Not published
Procurement method details	Not published
Main procurement category	goods
Above threshold	No
Legal basis	2023/54
Tender period: start	Not published
Tender period: end	Not published
Expression of interest deadline	Not published
Enquiry deadline	Not published
Award period: start	Not published
Award period: end	Not published
Submission method details	Not published
Submission languages	Not published
Electronic catalogue policy	Not published
Total tender value	£40,000
Tender lots in source	1
Tender items in source	1
Tender documents in source	0
Awards in latest release	0
Contracts in latest release	0
Parties in latest release	1

Notice history

Date	Event	Reference
26 Feb 2026	planningUpdate	017189-2026
26 Feb 2026	planning	017186-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON

{
  "id": "017189-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-02-26T10:26:09Z",
  "ocid": "ocds-h6vhtk-065cc1",
  "buyer": {
    "id": "GB-PPON-PHTW-6333-BQGD",
    "name": "London Borough of Hammersmith and Fuham"
  },
  "tender": {
    "id": "ocds-h6vhtk-065cc1",
    "lots": [
      {
        "id": "1",
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        "suitability": {
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        },
        "contractPeriod": {
          "endDate": "2029-12-31T23:59:59+00:00",
          "startDate": "2027-01-01T00:00:00+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Committee Management System",
    "value": {
      "currency": "GBP",
      "amountGross": 40000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The London Borough of Hammersmith and Fulham Council is conducting a market engagement exercise to explore available products that could enhance the delivery of the council’s Committee Management service for both customers and staff. \nThis exercise forms part of our preparatory work for a potential procurement of Committee Management Software.",
    "communication": {
      "futureNoticeDate": "2026-03-12T23:59:59+00:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PHTW-6333-BQGD",
      "name": "London Borough of Hammersmith and Fuham",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI33",
        "country": "GB",
        "locality": "London",
        "postalCode": "W6 9JU",
        "countryName": "United Kingdom",
        "streetAddress": "Town Hall, king street"
      },
      "details": {
        "url": "https://www.capitalesourcing.com",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHTW-6333-BQGD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@lbhf.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "017189-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/017189-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-02-26T10:26:09Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-03-12T23:59:59+00:00",
        "description": "Suppliers interested in participating in this preliminary market engagement exercise will required to complete a Market Engagement Exercise Questionnaire accessible via the capital eSourcing portal."
      }
    ]
  },
  "initiationType": "tender"
}

Complete JSON history (2 releases)

26 Feb 2026 · 017189-2026 · planningUpdate

{
  "id": "017189-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-02-26T10:26:09Z",
  "ocid": "ocds-h6vhtk-065cc1",
  "buyer": {
    "id": "GB-PPON-PHTW-6333-BQGD",
    "name": "London Borough of Hammersmith and Fuham"
  },
  "tender": {
    "id": "ocds-h6vhtk-065cc1",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "suitability": {
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        },
        "contractPeriod": {
          "endDate": "2029-12-31T23:59:59+00:00",
          "startDate": "2027-01-01T00:00:00+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Committee Management System",
    "value": {
      "currency": "GBP",
      "amountGross": 40000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The London Borough of Hammersmith and Fulham Council is conducting a market engagement exercise to explore available products that could enhance the delivery of the council’s Committee Management service for both customers and staff. \nThis exercise forms part of our preparatory work for a potential procurement of Committee Management Software.",
    "communication": {
      "futureNoticeDate": "2026-03-12T23:59:59+00:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PHTW-6333-BQGD",
      "name": "London Borough of Hammersmith and Fuham",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI33",
        "country": "GB",
        "locality": "London",
        "postalCode": "W6 9JU",
        "countryName": "United Kingdom",
        "streetAddress": "Town Hall, king street"
      },
      "details": {
        "url": "https://www.capitalesourcing.com",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHTW-6333-BQGD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@lbhf.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "017189-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/017189-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-02-26T10:26:09Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-03-12T23:59:59+00:00",
        "description": "Suppliers interested in participating in this preliminary market engagement exercise will required to complete a Market Engagement Exercise Questionnaire accessible via the capital eSourcing portal."
      }
    ]
  },
  "initiationType": "tender"
}

26 Feb 2026 · 017186-2026 · planning

{
  "id": "017186-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-02-26T10:22:04Z",
  "ocid": "ocds-h6vhtk-065cc1",
  "buyer": {
    "id": "GB-PPON-PHTW-6333-BQGD",
    "name": "London Borough of Hammersmith and Fuham"
  },
  "tender": {
    "id": "ocds-h6vhtk-065cc1",
    "lots": [
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    "items": [
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          }
        ]
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    ],
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    "value": {
      "currency": "GBP",
      "amountGross": 40000
    },
    "status": "planning",
    "legalBasis": {
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    },
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    "communication": {
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    },
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        "postalCode": "W6 9JU",
        "countryName": "United Kingdom",
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      },
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        "status": "scheduled",
        "dueDate": "2026-03-12T23:59:59+00:00",
        "description": "Suppliers interested in participating in this preliminary market engagement exercise will required to complete a Market Engagement Exercise Questionnaire accessible via the capital eSourcing portal."
      }
    ]
  },
  "initiationType": "tender"
}