Official UK procurement notice
Commercial Cleaning Services · UK public procurement notice
Authority: Melin Homes
What is being bought
Published requirement descriptionMelin Homes is procuring a contract to conduct cleaning services to internal and external communal areas (staircases, corridors, walkways, lobbies, lifts, communal rooms) of blocks of flats, sheltered accommodation.
CPV: Cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1The procurement is split into three sections:AwardedRenewal
The procurement is split into three sections:
Section A – Qualification: This section contains economic, financial, and technical information that Applicants must demonstrate they are able to meet or satisfy to register a "Pass". IMPORTANT: Applicants who register a "Fail" in respect of any question in Section A will not be considered further and will be excluded from further participation in the procurement process.
Section B – Qualitative: This section contains several questions which will be scored in accordance with the Award Criteria / Scoring Matrix.
Section C – Costing Exercise: Applicants are required to complete this information, ensuring that their response relates directly to all Lot(s)
This ITT:
asks Applicants to submit their Tenders in accordance with the instructions set out in the remainder of this ITT.
sets out the overall timetable and process for the procurement to Applicants.
provides Applicants with sufficient information to enable them to submit a compliant Tender.
sets out the Award Criteria and Scoring Matrix that will be used to evaluate the tenders; and
explains the administrative arrangements for the receipt of Tenders.
Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27st October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales.
Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Sept 2022, 08:55 BST
- Last source update
- 4 Jan 2023, 10:28 GMT
- Award evaluation window
- 14 Oct 2022 – …
- FTS notice number
2023/S 000-000131- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03678aFind a Tender
Publisher note: Applicants must bid for all LOTS within this procurement Site visits There are no sites visits involved arranged within this procurement, However if any bidders would like to visits a site please contact the procurement team to arrange [email protected] Selection process - Interview Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27th October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales. Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted. Living Wage Accreditation In line with Melin Homes own values and commitment, the successful Tenderer must achieve Living Wage Foundation accreditation within six months of the commencement of the contract. More information can be found at https://www.livingwage.org.uk. Transfer of Undertakings (Protection of Employment) At the time of inviting this tender, Melin Homes anticipates that TUPE will apply to this contract in respect of Melin Homes' and the current Service Providers’ employees who are assigned to undertaking the Services. Melin Homes gives no undertaking regarding any information provided. Details of the staff involved are detailed in Appendix C. To fully understand the obligation of TUPE, Melin Homes’ recommends that Applicants seek legal advice. Bidders are required to undertake their own due diligence. Community Benefits It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment, and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, Tenderers must provide information on how they will support (WA Ref:127845)
How it was run
Official notice- Submission deadline
- 14 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 14 Oct 2022, 12:00 BST
Timeline
14 Oct 2022 → 1 Apr 2023 · 4 dates- Submission deadline14 Oct 2022, 12:00 BST
- Bids opened14 Oct 2022, 12:00 BST
- Notice published4 Jan 2023, 10:28 GMT
- Contract starts1 Apr 2023, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Jan 2023, 10:28 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PBH FACILITIES SERVICES LIMITEDSME | £120,000 † | — | Awarded |
Contracts
Contract 000131-2023-1 · PBH FACILITIES SERVICES LIMITEDSME
- Signed
- 16 Dec 2022
- Value
- £120,000
- Period
- … – 31 Mar 2025
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High courtReview body
Bidders & participating suppliers
1 commercial party on the notice- PBH Facilities Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria