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Published 4 Sept 2023, 13:39 BST

Official UK procurement notice

Combined management and administration of Holiday Activities and Food (HAF) And Groups, Activities, and Short Breaks (GAandSB)

Official notice

Authority: Worcestershire County Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Administration, defence and social security services (75) Delivery: West Midlands (UKG)
Published estimate£955,000≈ £280k / year10% below published estimate
Submissions closed 9 Oct 2023awarded 1 Nov 2023
Awarded to Sutton Croft Ltd
Contract term 3 yrs 5 moends 31 Mar 2027 · extension options published · starts 14 Nov 2023

What is being bought

Published requirement description

Worcestershire Children First on behalf of Worcestershire County Council, is seeking a commissioned provider to:

  • Integrate short breaks groups and activities within Ready Steady Worcestershire,
  • Administer and distribute Holiday Activities and Food funding and co-ordinate holiday activities and food for the Easter, summer, and Christmas holidays in 2024,
  • Administer and distribute groups, activities and short breaks funding to achieve a range of after school, evenings and weekends and school holidays clubs for children with disabilities for 2024/25 and for the following 2 financial years

CPV: Administrative recreational, cultural and religious services

The lotProcurement structure

single lot · value published
Lot #1Combined management and administration of Holiday Activities and Food (HAF) And…AwardedRenewal 3 yrs 5 moPublished value£955,000

Combined management and administration of Holiday Activities and Food (HAF) And Groups, Activities, and Short Breaks (GA&SB)

Contract period: 14 Nov 2023 – 31 Mar 2027 (3 yrs 5 mo)
Delivery: West Midlands
Extensions: Option to extend for up to a further yearVariant bids: not allowed
75124000 Administrative recreational, cultural and religious services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Sept 2023, 13:39 BST
Last source update
6 Dec 2023, 13:43 GMT
Award evaluation window
9 Oct 2023 – …
Authority reference
WCC 00003466
FTS notice number
2023/S 000-035937
Classification (CPV)
Administrative recreational, cultural and religious services
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-03f9bc Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://www.in-tendhost.co.uk/worcestershire/aspx/Home ↗

Submission deadline
9 Oct 2023, 09:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
9 Oct 2023, 09:01 BST
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/worcestershire/aspx/… ↗

Timeline

9 Oct 2023 → 6 Dec 2023 · 5 dates
  1. Submission deadline
    9 Oct 2023, 09:00 BST
  2. Bids opened
    9 Oct 2023, 09:01 BST
  3. Bids must remain valid until
    31 Oct 2023, 23:59 GMT
  4. Contract starts
    14 Nov 2023
  5. Notice published
    6 Dec 2023, 13:43 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    6 Dec 2023, 13:43 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £859,2621 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 1 Nov 2023
Awarded toValueDateStatus
Sutton Croft LtdCombined management and administration of Holiday Activities and Food (HAF) and Groups, Activities and Short Breaks service£859,262 †—Awarded

Contracts

  • Combined management and administration of Holiday Activities and Food (HAF) and Groups, Activities and Short Breaks service · Sutton Croft Ltd

    Signed
    1 Nov 2023
    Value
    £859,262
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2——

Contracting authority & participating public bodies

Worcestershire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Spetchley Road, Worcester, West Midlands, WR5 2NPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England Wales and Northern IrelandReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.