Official UK procurement notice
Collection and Recycling of Grade C Wood Waste
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionSwindon Borough Council (SBC) wishes to submit to tender the requirements for a single supplier for the collection and recycling of Grade C wood waste. This will be approximately 5,600 tonnes per annum but this tonnage is not guaranteed.
The contract will be for an initial period of 3 years with the ability to extend for a further period of 1 x 24 months.
The estimated contract value is indicative only with no guarantee of the amount of Grade C wood to be collected and recycled under this contract. The estimated contract value based upon the approximate tonnage stated is £675,000 across the initial 3-year term and up to £1,125,000 across the full 5-year term.
Full details relating to the services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team [email protected]
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 19th March 2026 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 30th March 2026, 15:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
Supplying the South West Portal, www.supplyingthesouthwest.org.uk ↗ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN807984.
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
CPV: Refuse and waste related services · Refuse recycling services
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£1,125,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Planning, Implementation & Resources: 10%
- Business Continuity: 5%
- Haulage: 5%
- Contract Management: 5%
- Price: 60%
- Social Value: 10%
- Environment: 5%
Published award criteria (7)
- Price
- Planning, Implementation & Resources
- Environment
- Business Continuity
- Haulage
- Contract Management
- Social Value
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 2 Oct 2025, 12:27 BST
- Last source update
- 31 Jul 2026, 14:42 BST
- Award evaluation window
- Submission end – 12 May 2026
- Authority reference
DN807984- FTS notice number
2026/S 000-017375- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a6abFind a Tender
How it was run
Official notice- Requests to participate (first stage)
- 30 Mar 2026, 15:00 BST
- Submission deadline
- 30 Mar 2026, 15:00 BST
- Clarification deadline
- 19 Mar 2026, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team [email protected]
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 19th March 2026 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 30th March 2026, 15:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
Supplying the South West Portal, www.supplyingthesouthwest.org.uk ↗ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN807984.
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
Timeline
2 Oct 2025 → 31 Jul 2026 · 8 dates- Planning notice published392 days ago2 Oct 2025, 12:27 BST
- Market engagement362 days ago31 Oct 2025, 23:59 GMT
Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the provision of the Collection and Recycling ‘Grade C Wood’. The Council would therefore welcome the views of suppliers on the questions set out below. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council.
Swindon Borough Council is seeking to enter into a 3+2 years contract (maximum period of 5 years) with a single contractor for the collection and recycling of ‘Grade C’ wood waste from the Council’s Household Waste Recycling Centre (HWRC) which has been disposed of by the public and qualifying authorities including SBC, Parish Councils and other organisations at the Council’s Waterside depot. This will be approximately 5,525 tonnes per annum (not guaranteed) and will include any items identified as wood waste as per the specification. There will be daily collections, the numbers of which are variable based on the seasons.
The proposed initial contract term is 36 months with a proposed contract commencement date of February 2026, with an option to extend for a further 24 months (1 period of 24 months) for a potential total contract term of 60 months.
Estimated contract spend for the initial 36 months is £675,000 and £1,125,000 across the potential 60-months contract term.
The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -
Market Interest
Contract/Project Length.
Route to Market
Timescales.
Specialist knowledge
To participate in the Preliminary Market Engagement, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the PME documents.
Responses are required to be submitted no later than 31 October 2025 10:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
- Tender notice published245 days ago26 Feb 2026, 14:05 GMT
- Clarification questions by224 days ago19 Mar 2026, 15:00 GMT
- Submission deadline213 days ago30 Mar 2026, 15:00 BST
- Award decision expected by169 days ago12 May 2026, 23:59 BST
- Contract starts120 days ago1 Jul 2026, 00:00 BST
- Latest notice published90 days ago31 Jul 2026, 14:42 BST
Notice history
6 events · 3 releases on Find a Tender · since 2 Oct 2025- Preliminary market engagement notice published2 Oct 2025, 12:27 BSTUK2
- Tender notice published26 Feb 2026, 14:05 GMTUK4
- Status changed to active26 Feb 2026, 14:05 GMT
- Procurement method changed26 Feb 2026, 14:05 GMT
- Procurement termination notice published31 Jul 2026, 14:42 BSTUK12
- Status changed to cancelled31 Jul 2026, 14:42 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 31 Jul 2026 | CancelledThis procurement has been abandoned due to bids being received which exceeded the published estimated contract value within the original Tender Notice. Swindon Borough Council will review the specification, pricing schedule and tender documentation before issuing a new Tender Notice for the re-procurement of this service. |
Contracts
Contract 1 · supplier not published
- Signed
- date not published
- Value
- —
- Period
- … – 30 Jun 2029
- Status
- cancelled
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender