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Find a TenderAwardedContract details notice
Published 11 Jul 2025, 10:06 BST

Official UK procurement notice

Collection and Disposal of ICT and Electrical Equipment

Official notice

Authority: the Education Authority (Central government)

Framework agreement3 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Industrial machinery (42)Cleaning & Environmental Services (90) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)£380,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 28 Nov 2025awarded 30 Jan 2026
Awarded to Avenue Recycling Ltd, Vyta Secure Ltd3 awards
Framework period 4 yrsends 28 Feb 2030 · up to 28 Feb 2030 with extensions · starts 1 Mar 2026

What is being bought3 lots · detail below

Published requirement description

This Framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), and Controlled Youth Centres

(https:// www.education-ni.gov.uk/services/schools-plus ↗),

Further Education Colleges in NI

(www.nidirect.gov.uk/contacts/further-edu… ↗),

Grant Controlled Integrated Education Schools in NI (https:// www.nicie.org/parents/school ↗ -finder/),

Independent Schools in NI (www.isc.co.uk/schools/northernirel… ↗),

Libraries NI (https:// www.librariesni.org.uk ↗ Libraries/),

EA Teachers' and Educational Centres, Council for the Curriculum, Examination and Assessment NI (CCEA),

Armagh Observatory and Planetarium,

Middletown Centre for Autism,

Controlled Schools Support Council (CSSC),

Northern Ireland Council for Integrated Education (NICIE) who may also use this Framework

  • The authority expects to re-tender this requirement around 31 Oct 2029, 23:59 GMT.

CPV: Recycling equipment · Refuse and waste related services · Refuse collection services · Refuse disposal and treatment · Refuse recycling services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
2 bids on the busiest of 3 lots · 2 suppliers appointed
Framework period
4 yrs from 1 Mar 2026
Supplier levy on call-offs (max %)
N/A
Published description of the framework

Direct call off at prices contained within the Framework Agreement. Allowable provision for supplemental tenders as detailed within Framework document FMM-25-003 - Framework Agreement.

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot

Every one of these 3 lots carries the same published figure, £126,667: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Data Bearing EquipmentAwardedRenewal 4 yrsceiling above
Contract period: 1 Mar 2026 – 28 Feb 2030 (4 yrs) · up to 28 Feb 2030 with extensions
Extensions: The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.
42914000 Recycling equipment90500000 Refuse and waste related services90510000 Refuse disposal and treatment90511000 Refuse collection services90514000 Refuse recycling services
Lot #2Non Data Bearing Electrical EquipmentAwarded 4 yrsceiling above
Contract period: 1 Mar 2026 – 28 Feb 2030 (4 yrs)
Extensions: The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.
42914000 Recycling equipment90500000 Refuse and waste related services90510000 Refuse disposal and treatment90511000 Refuse collection services90514000 Refuse recycling services
Lot #3Refrigeration and White GoodsAwarded 4 yrsceiling above
Contract period: 1 Mar 2026 – 28 Feb 2030 (4 yrs)
Extensions: The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.
42914000 Recycling equipment90500000 Refuse and waste related services90510000 Refuse disposal and treatment90511000 Refuse collection services90514000 Refuse recycling services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Price: 100%
Published sub-criteria (1)
  • Award Criteria - Price: 100%
Published award criteria (1)
  • Award Criteria - Price: The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and Verification of same and the prices submitted within the document FMM-25-003 Pricing Schedule to achieve the MAT bid for each Lot.
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Collection and Disposal of ICT and Electrical Equipment” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 31 Oct 2029
First published
11 Jul 2025, 10:06 BST
Last source update
12 Feb 2026, 14:43 GMT
Award evaluation window
Submission end – 19 Jan 2026
Authority reference
FMM-25-003
FTS notice number
2025/S 000-069553
Latest notice
Contract details notice (UK7)
Classification (CPV)
Recycling equipmentRefuse and waste related servicesRefuse collection servicesRefuse disposal and treatmentRefuse recycling services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-055d5a Find a Tender
Review and risk notes
Risks

The Buyer reserves the right to modify the Framework without a new procurement process in certain circumstances due to the materialisation of a known/unknown risk. Some risks to the contract performance have been identified below and included within document 04 Specification of Requirements:

Increase/decrease in the number of schools / locations / collections

Increase/decrease in the demand to use the Framework

General increases/decreases in all costs such as equipment, insurances, labour rates etc.

Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise this Framework)

Legislative changes and/or advances in technology that impact the requirements of the Framework

Environmental considerations and/or changes in EA environmental policy that impact the requirements for this type of Service

There is no guarantee of uptake or demand, or the subsequent value of orders under this Framework, therefore the Buyer makes no commitment on the frequency or value of orders during the Framework term.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Appointment period ends
28 Nov 2025, 15:00 GMT
Clarification deadline
19 Nov 2025, 15:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · N/A
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps/cft/prepareView… ↗

Timeline

11 Jul 2025 → 1 Mar 2026 · 10 dates
  1. Planning notice published
    11 Jul 2025, 10:06 BST
  2. Market engagement
    1 Aug 2025, 23:59 BST

    Education Authority Northern Ireland (EANI) is currently preparing to initiate a procurement

    process to award a framework for the Collection and Disposal of ICT and Electrical Equipment for the Education Authority throughout Northern Ireland. EANI wishes to engage

    with the market at this stage to establish the level of market interest and to gather

    information that will be beneficial in the retendering process. Suppliers who wish to

    participate in the market engagement exercise should complete the pre-market engagement

    questionnaire. Further information including the questionnaire can be downloaded from CfT

    Documents of CfT 6035830 The questionnaire must be completed and submitted no later

    than 3 pm on the closing date detailed. There are no formal documents to be completed

    other than the questionnaire. Any information gathered will NOT be considered in any future

    tender evaluation exercise. Participation or non-participation in this pre-procurement market

    engagement shall not prevent any supplier/provider from participating in a potential

    procurement process nor is it intended that any information supplied shall place any

    supplier/ provider at an advantage in any forthcoming procurement process. For the

    avoidance of doubt, this stage of the project is not part of a formal procurement process and

    there is no commitment, at this stage to carrying out such a process.

  3. Tender notice published362 days ago
    29 Oct 2025, 17:16 GMT
  4. Clarification questions by341 days ago
    19 Nov 2025, 15:00 GMT
  5. Admission / appointment period ends332 days ago · period end, not a bid countdown
    28 Nov 2025, 15:00 GMT
  6. Award decision expected by279 days ago
    19 Jan 2026, 23:59 GMT
  7. Assessment summaries sent269 days ago
    30 Jan 2026
  8. Standstill ends257 days ago
    10 Feb 2026, 23:59 GMT
  9. Latest notice published256 days ago
    12 Feb 2026, 14:43 GMT
  10. Contract starts239 days ago
    1 Mar 2026

Notice history

10 events · 4 releases on Find a Tender · since 11 Jul 2025
  1. Preliminary market engagement notice published
    11 Jul 2025, 10:06 BST
    UK2
  2. Tender notice published
    29 Oct 2025, 17:16 GMT
    UK4
  3. Published value published: £380,000
    29 Oct 2025, 17:16 GMT
  4. Status changed to active
    29 Oct 2025, 17:16 GMT
  5. Procurement method changed
    29 Oct 2025, 17:16 GMT
  6. Deadline published: 28 Nov 2025, 15:00 GMT
    29 Oct 2025, 17:16 GMT
  7. Contract award notice published
    30 Jan 2026, 16:00 GMT
    UK6
  8. Status changed to complete
    30 Jan 2026, 16:00 GMT
  9. Contract signature expected
    11 Feb 2026, 23:59 GMT
    scheduled
  10. Contract details notice published
    12 Feb 2026, 14:43 GMT
    UK7
Routine re-releases (4)
  • 2025-07: 1 release · 11 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 23 awards · see the list ↓
Bids received 22 from SMEs · busiest of 3 lots
Contracts signed 3latest 12 Feb 2026

£126,667 is the framework's published maximum, restated by the publisher on 3 award rows. It is one ceiling, not 3 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · Data Bearing Equipment1 award
Avenue Recycling LtdSME, Vyta Secure LtdSME1 Mar 2026 – 28 Feb 2030Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.ceiling above30 Jan 2026Awarded
Lot 2 · Non Data Bearing Electrical Equipment1 award
Avenue Recycling LtdSMELOT 2 - Non-Data Bearing Equipment1 Mar 2026 – 28 Feb 2030Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.ceiling above30 Jan 2026Awarded
Lot 3 · Refrigeration and White Goods1 award
Avenue Recycling LtdSMELOT 3 - Refrigeration Equipment and White Goods1 Mar 2026 – 28 Feb 2030Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.ceiling above30 Jan 2026Awarded

Contracts

All 3 of these contracts carry the same published figure, £126,667, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Data Bearing Equipment · Avenue Recycling LtdSME, Vyta Secure LtdSME

    Signed
    12 Feb 2026
    Value
    ceiling above
    Period
    1 Mar 2026 – 28 Feb 2030
    Status
    active
    Options
    The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within document FMM-25-003 - Framework Agreement

  • Lot 2 - Non-Data Bearing Equipment · Avenue Recycling LtdSME

    Signed
    12 Feb 2026
    Value
    ceiling above
    Period
    1 Mar 2026 – 28 Feb 2030
    Status
    active
    Options
    The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within document FMM-25-003 - Framework Agreement

  • Lot 3 - Refrigeration Equipment and White Goods · Avenue Recycling LtdSME

    Signed
    12 Feb 2026
    Value
    ceiling above
    Period
    1 Mar 2026 – 28 Feb 2030
    Status
    active
    Options
    The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within document FMM-25-003 - Framework Agreement

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Data Bearing Equipment2final-stage tenders20—
2 · Non Data Bearing Electrical Equipment1final-stage tenders10—
3 · Refrigeration and White Goods1final-stage tenders10—

Contracting authority & participating public bodies

the Education Authority

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PPHJ-6982-JPXY 40 Academy Street, Belfast, Northern Ireland, BT1 2NQContact email

Framework contractors & participating bidders

2 commercial parties on the notice
  • AVENUE RECYCLING LIMITEDFramework contractorGB-COH: NI050132GB-PPON: PBBR-6972-LNTZ 208 Tates Avenue, belfast, Northern Ireland, BT12 6NDContact email
  • VYTA SECURE LTDFramework contractorGB-COH: NI040520GB-PPON: PHTV-8986-VRJY Unit 1 Mallusk View, Newtownabbey, Northern Ireland, BT36 4FRContact email

Official documents & specifications (8)

Official links; attachments are not copied

Notices published for this procedure