Find a TenderAwardedContract details notice

Published 7 Nov 2025, 09:43 GMT

Official UK procurement notice

CO6119A Film Location Contract

Official notice

Authority: Tower Hamlets

ServicesOpen procedureAbove thresholdConcessionSME suitableVCSE suitable

Sectors: Recreational, cultural and sporting services (92) Delivery: London (UKI)

Concession value (operator's revenue)£4,500,000operator revenue, not the authority's budget

Submissions closed 12 Dec 2025awarded 12 Jan 2026

Awarded to FilmFixer Ltd

Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The London Borough of Tower Hamlets is seeking to to appoint a Film Locations Management company to co-ordinate and manage all filming activity across Council managed assets. Through this approach, the Council can continue to ensure that filming activity is safe, well managed and generates income to support Council services. The appointed contractor will be required to provide all staffing to process film licenses and provide marketing and online resources to promote assets.

The authority expects to re-tender this requirement around 10 Apr 2030, 23:59 BST.
No preliminary market engagement: A preliminary market engagement notice was not published for this procurement as sufficient engagement and research had already been undertaken prior to the tender process. Informal consultations were carried out during the project planning stage to assess supplier capability, service delivery approaches, and indicative costs. It was determined that a further formal preliminary market engagement would not add produce new insights. Proceeding directly to tender was therefore considered a proportionate and efficient approach that maintains both transparency and value for money.

CPV: Recreational, cultural and sporting services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£4,500,000

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £4,500,000 exc. VAT · £5,400,000 inc. VAT

Delivery: LondonEligibility: SME eligibleVCSE eligible

Extensions: Up to 24 month extension at the Council's discretion

92000000 Recreational, cultural and sporting services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
The legal and financial capacity conditions of participation will be clearly set out in the Invitation to Tender document
Technical & professional ability
The technical ability conditions of participation will be clearly set out in the Invitation to Tender document

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published sub-criteria (2)

Quality and Social Value: 50%
Cost: 50%

Published award criteria (2)

Cost
Quality and Social Value: Quality = 40% Social Value = 10%

Conditions of participation2

Economic & financial standing
The legal and financial capacity conditions of participation will be clearly set out in the Invitation to Tender document
Technical & professional ability
The technical ability conditions of participation will be clearly set out in the Invitation to Tender document

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Concession
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 10 Apr 2030
First published: 7 Nov 2025, 09:43 GMT
Last source update: 9 Mar 2026, 11:23 GMT
Award evaluation window: Submission end – 28 Jan 2026
Authority reference: CO6119A
FTS notice number: 2025/S 000-071865
Latest notice: Contract details notice (UK7)
Classification (CPV): Recreational, cultural and sporting services
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-05dc5b Find a Tender
Contract terms summary: Please see Contract for full details

How it was run

Official notice

Run through: London Tenders Portal

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free regional portal

Submission deadline: 12 Dec 2025, 12:00 GMT
Clarification deadline: 3 Dec 2025, 17:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.londontenders.org ↗

All bidders need to be registered on Proactis/Due North in order to access this opportunity through the London Tenders portal.

Timeline

7 Nov 2025 → 1 Apr 2026 · 8 dates

Tender notice published354 days ago
7 Nov 2025, 09:43 GMT
Clarification questions by328 days ago
3 Dec 2025, 17:00 GMT
Submission deadline319 days ago
12 Dec 2025, 12:00 GMT
Assessment summaries sent279 days ago
22 Jan 2026
Award decision expected by272 days ago
28 Jan 2026, 23:59 GMT
Standstill ends267 days ago
2 Feb 2026, 23:59 GMT
Latest notice published232 days ago
9 Mar 2026, 11:23 GMT
Contract starts210 days ago
1 Apr 2026, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 7 Nov 2025

Tender notice published
7 Nov 2025, 09:43 GMT
UK4
Contract award notice published
22 Jan 2026, 17:00 GMT
UK6
Status changed to complete
22 Jan 2026, 17:00 GMT
Contract signature expected
23 Feb 2026, 23:59 GMT
scheduled
Contract details notice published
9 Mar 2026, 11:23 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £4,500,0001 award exc. VAT

Bids received 11 from SMEs

Named bidders 1published on the award notice

Contracts signed 1latest 5 Mar 2026

Awarded to	Value	Date	Status
FilmFixer Ltd1 Apr 2026 – 31 Mar 2029 · up to 2 Apr 2029Extensions: 24 Months extension available	£4,500,000	12 Jan 2026	Awarded

Contracts

CO6119A Film Location Contract · FilmFixer Ltd
Signed
5 Mar 2026
Value
£4,500,000
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
Status
active
Extensions
Up to 24 month extension at the Council's discretion
6 agreed KPIs: Filming Days Facilitated · Compliance Rate · Community Impact …
- Filming Days Facilitated
- Compliance Rate
- Community Impact
- Web Directory Accuracy
- Reporting
- Revenue Generation

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 3 at stage one	1	0	—

Who bid

wonThe FilmFixer Ltd · Greater London

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Tower Hamlets

Contracting authorityPublic authority - sub-central government GB-PPON: PQBL-2673-MVYG New Town Hall, London, London, E1 1BJContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

The FilmFixer LtdAwarded supplierGB-PPON: PDBW-6541-ZPYV 57- 59 Great Suffolk Street, London, London, SE1 0BBContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender9 Mar 2026, 11:23 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender22 Jan 2026, 17:00 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender7 Nov 2025, 09:43 GMT