Official UK procurement notice
CM1225 Ventilation Inspections, Maintenance and Remediation
Authority: YORKSHIRE WATER SERVICES LIMITED (Public body)
What is being bought2 lots · detail below
Published requirement descriptionYorkshire Water Services Limited intends to enter into a multi-supplier framework agreement for the inspection, assessment, maintenance and remediation of specialist process ventilation systems, odour-control systems and associated assets across its operational clean water and wastewater sites.
The framework will provide a compliant route for the award of call-off contracts covering:
- routine and statutory inspections;
- risk assessments, compliance surveys and condition grading;
- identification and reporting of remedial works;
- planned and reactive maintenance;
- emergency response;
- repairs and remediation required to address safety, compliance or performance issues; and
- associated asset information, tagging and reporting.
The services will support the safe and effective operation of existing ventilation assets and Yorkshire Water's compliance with relevant health, safety and environmental obligations, including COSHH and DSEAR requirements.
Call-off contracts may be awarded to the appointed suppliers in accordance with the allocation and call-off procedures set out in the framework agreement.
- How the procedure runs: Yorkshire Water will run a multi-stage procurement using the competitive flexible procedure in accordance with the Procurement Act 2023. Stage 1 - Conditions of Participation (previously called Selection Questionnaire) Interested suppliers submit a Conditions of Participation. Responses are assessed against defined pass/fail Selection Criteria to determine whether suppliers meet Yorkshire Water's minimum requirements. Yorkshire Water may conduct one or more rounds of Selection and reserves the right to shortlist suppliers progressing to subsequent stages. Stage 2 - Contractual Compliance: Shortlisted suppliers will be invited to review and, where permitted, comment on the Proposed Contract. Yorkshire Water will refine and finalise the contract terms during this stage. Only suppliers who accept the final contract terms will progress to the ITT stage. Stage 3 - Invitation to Tender (Quality & Commercial): Suppliers will submit detailed quality and commercial tenders, which will be evaluated in accordance with the award criteria set out in the ITT documentation. Following evaluation, Yorkshire Water will identify the most economically advantageous tenders and award places on the Framework. The procedure structure and indicative timelines are set out in the procurement documents.
CPV: Extraction ventilators · Inspection of ventilation system · Ventilation consultancy services · Ventilation equipment · Ventilators
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 4 yrs · up to 8 yrs from 1 May 2026
Published description of the framework
Framework operation description will be clarified in the ITT documentation.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £24,120,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Operational RequirementsAwardedRenewalceiling above
The source published no individual description for this lot.
- Condition of participationshortlisting
Interested suppliers must submit their answers in the Conditions of Participation. Responses will be assessed against defined pass/fail criteria to confirm compliance with Yorkshire Water's minimum requirements. Yorkshire Water reserves the right to shortlist suppliers for subsequent stages.
Lot #2Capital RequirementsAwardedRenewalceiling above
The source published no individual description for this lot.
- Condition of participationshortlisting
Interested suppliers must submit the Conditions of Participation. Responses will be assessed against defined pass/fail criteria to confirm compliance with Yorkshire Water's minimum requirements. Yorkshire Water reserves the right to shortlist suppliers for subsequent stages.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Capability: 50%
- Commercial: 50%
Published award criteria (2)
- Capability
- Commercial
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “CM1225 Ventilation Inspections, Maintenance and Remediation” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Feb 2026, 18:02 GMT
- Last source update
- 11 Aug 2026, 10:21 BST
- Award evaluation window
- Submission end – 30 Apr 2026
- Authority reference
CM1225- FTS notice number
2026/S 000-016264- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06568eFind a Tender
- How it runs
Yorkshire Water will run a multi-stage procurement using the competitive flexible procedure in accordance with the Procurement Act 2023.
Stage 1 - Conditions of Participation (previously called Selection Questionnaire)
Interested suppliers submit a Conditions of Participation. Responses are assessed against defined pass/fail Selection Criteria to determine whether suppliers meet Yorkshire Water's minimum requirements. Yorkshire Water may conduct one or more rounds of Selection and reserves the right to shortlist suppliers progressing to subsequent stages.
Stage 2 - Contractual Compliance:
Shortlisted suppliers will be invited to review and, where permitted, comment on the Proposed Contract. Yorkshire Water will refine and finalise the contract terms during this stage. Only suppliers who accept the final contract terms will progress to the ITT stage.
Stage 3 - Invitation to Tender (Quality & Commercial):
Suppliers will submit detailed quality and commercial tenders, which will be evaluated in accordance with the award criteria set out in the ITT documentation.
Following evaluation, Yorkshire Water will identify the most economically advantageous tenders and award places on the Framework.
The procedure structure and indicative timelines are set out in the procurement documents.
How it was run
Official notice- Requests to participate (first stage)
- 20 Mar 2026, 23:59 GMT
- Appointment period ends
- 20 Mar 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via SAP Ariba (the tender is now live and due date for Conditions of Participation submission is 20 March 2026), Yorkshire Water's e-procurement portal s1-eu.ariba.com/Sourcing/Main/aw ↗... Suppliers will not be able to view or access the tender in SAP Ariba unless they have been invited by Yorkshire Water through the portal.
There are no specific conditions for participation in this market engagement. Participation is voluntary and non-binding.
If you wish to participate but are not yet registered as a Yorkshire Water supplier, please email: [email protected] and include the full legal company name, and the email address you wish to register. You will then be issued with a registration request link.
If you are already registered as a Yorkshire Water supplier on Ariba, please email [email protected] and include your ANID number, your full company name, and your registered Ariba email address, so that you can receive the Conditions of Participation documents.
Timeline
17 Feb 2026 → 20 Aug 2026 · 9 dates- Planning notice published248 days ago17 Feb 2026, 18:02 GMT
- Tender notice published242 days ago23 Feb 2026, 17:54 GMT
- Admission / appointment period ends217 days ago · period end, not a bid countdown20 Mar 2026, 23:59 GMT
- Market engagement217 days ago20 Mar 2026, 23:59 GMT
There are no specific conditions for participation in this market engagement. Participation is voluntary and non-binding.
If you wish to participate but are not yet registered as a Yorkshire Water supplier, please email: [email protected] and include the full legal company name, and the email address you wish to register. You will then be issued with a registration request link.
If you are already registered as a Yorkshire Water supplier on Ariba, please email [email protected] and include your ANID number, your full company name, and your registered Ariba email address, so that the Conditions of Participation can be issued when it goes live.
- Award decision expected by176 days ago30 Apr 2026, 23:59 BST
- Contract starts176 days ago1 May 2026, 00:00 BST
- Assessment summaries sent74 days ago11 Aug 2026, 00:00 BST
- Latest notice published73 days ago11 Aug 2026, 10:21 BST
- Standstill ends64 days ago20 Aug 2026, 23:59 BST
Notice history
7 events · 3 releases on Find a Tender · since 17 Feb 2026- Preliminary market engagement notice published17 Feb 2026, 18:02 GMTUK2
- Tender notice published23 Feb 2026, 17:54 GMTUK4
- Status changed to active23 Feb 2026, 17:54 GMT
- Procurement method changed23 Feb 2026, 17:54 GMT
- Contract award notice published11 Aug 2026, 10:21 BSTUK6
- Status changed to complete11 Aug 2026, 10:21 BST
- Contract signature expected21 Aug 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Operational Requirements1 award | |||
| GREENACRE ENVIRONMENTAL SYSTEMS LIMITED, Ventilation Surveys & Services Ltd1 Sept 2026 – 31 Aug 2030 · up to 31 Aug 2034Extensions: The contract may be extended subject to performance, regulatory requirements, and business need. | £1,600,000 | 11 Aug 2026standstill to 20 Aug 2026 | Standstill |
| Lot 2 · Capital Requirements1 award | |||
| supplier not published | — | 18 May 2026 | Awarded |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- GREENACRE ENVIRONMENTAL SYSTEMS LIMITEDFramework contractor
- VENTILATION SURVEYS & SERVICES LIMITEDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender