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Find a TenderAwardedContract details notice
Published 12 May 2025, 17:09 BST

Official UK procurement notice

Cloud Hosted Health and Safety Management System

Official notice

Authority: Dover District Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72)Education & Training (80) Delivery: South East (UKJ44)
Published estimate£132,000≈ £44k / year · £132,000 inc. VAT6.8% below published estimate
Submissions closed 2 Jun 2025awarded 11 Jul 2025
Awarded to CONNECTED SAFETY NET LIMITED
Contract term 3 yrsends 6 Jul 2028 · up to 6 Jul 2030 with extensions · starts 7 Jul 2025

What is being bought

Published requirement description

Cloud Hosted Health and Safety Management System 2025 - 2028

CPV: Education and training services · IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£132,000
Contract period: 7 Jul 2025 – 6 Jul 2028 (3 yrs) · up to 6 Jul 2030 with extensionsValue: £132,000 exc. VAT · £132,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: 2 yearly extensions are available to be taken in agreement with both parties in yearly increments as set out below. 1st Extension - 1 x 12 months 7.7.2028 - 6.7.2029 2nd Extension - 1 x 12 months 7.7.2029 - 6.7.2030
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support80000000 Education and training services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The Council will award the Contract on the basis of the most advantageous tender (MAT). It will be seeking to ensure the best financial performance and value for money from the Services whilst, at the same time, improving or maintaining the standard of the Services. The overall assessment ratio is 45% quality and 55% cost.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 May 2025, 17:09 BST
Last source update
12 Aug 2025, 15:27 BST
Authority reference
DN772765
FTS notice number
2025/S 000-020636
Latest notice
Contract details notice (UK7)
Classification (CPV)
Education and training servicesIT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
South East (UKJ44)
Official registry OCID
ocds-h6vhtk-051167 Find a Tender

How it was run

Official notice
Submission deadline
2 Jun 2025, 12:00 BST
Clarification deadline
26 May 2025, 23:59 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Completed Response Documents are to be submitted electronically via the Kent Business Portal at www.kentbusinessportal.org.uk ↗

Timeline

12 May 2025 → 12 Aug 2025 · 5 dates
  1. Tender notice published
    12 May 2025, 17:09 BST
  2. Clarification questions by
    26 May 2025, 23:59 BST
  3. Submission deadline
    2 Jun 2025, 12:00 BST
  4. Contract starts
    7 Jul 2025, 00:00 BST
  5. Latest notice published
    12 Aug 2025, 15:27 BST

Notice history

3 events · 2 releases on Find a Tender · since 12 May 2025
  1. Tender notice published
    12 May 2025, 17:09 BST
    UK4
  2. Contract details notice published
    12 Aug 2025, 15:27 BST
    UK7
  3. Status changed to complete
    12 Aug 2025, 15:27 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £122,9761 contract inc. VAT; no net value published
Contracts signed 1latest 11 Jul 2025
Awarded toValueDateStatus
CONNECTED SAFETY NET LIMITEDSME£122,976 inc. VAT †—Awarded

Contracts

  • Cloud Hosted Health and Safety Management System · CONNECTED SAFETY NET LIMITEDSME

    Signed
    11 Jul 2025
    Value
    £122,976 inc. VAT
    Period
    1 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
    Status
    active
    Extensions
    2 yearly extensions are available to be taken in agreement with both parties in yearly increments. 1st Extension - 1 x 12 months 1.8.2028 - 31.7.2029 2nd Extension - 1 x 12 months 1.8.2029 - 31.7.2030

Contracting authority & participating public bodies

Dover District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWJX-1894-TZPX Council Offices, White Cliffs Business Park, Whitfield, Dover, South East, CT16 3PJContact email

Bidders & participating suppliers

1 commercial party on the notice
  • CONNECTED SAFETY NET LIMITEDAwarded supplierGB-COH: 12323322GB-PPON: PPBQ-6581-TVGL 309 High Road, Benfleet, East of England, SS7 5HAContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender