Cloud-Based Maintenance Compliance, Asset Management and Scheduling Software

Official notice

Authority: Castles and Coasts Housing Association (Housing)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: North East (UKC)North West (UKD)

Published estimate£131,598exc. VAT · 1 value update

Awarded 26 Jul 2023no call for competition

Awarded to Totalmobile Limited2 awards

What is being bought

Published requirement description

Implementation as part of a digital and customer transformation programme, software to manage maintenance and activities. This has been implemented successfully and the cost of change would make re-tendering uncompetitive for alternate solution at this stage. The intention is to award a 3 years contract with the option to extend

CPV: Network operating system software development services

The lotProcurement structure

single lot · no lot value published

Lot #1As part of a digital and customer transformation programme, a license agreement - for…

As part of a digital and customer transformation programme, a license agreement - for use of software integration between systems has been implemented. As part of a digital and customer transformation programme, software to manage maintenance and activities. This has been implemented successfully and the cost of change would make re-tendering uncompetitive for alternate solution at this stage. The intention is to award a 3 years contract with the option to extend.

Delivery: North East, North West

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0023 Concession Contracts Regulations 2016 (Directive 2014/23/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 12 Jul 2023, 13:55 BST
Last source update: 26 Jul 2023, 08:50 BST
FTS notice number: 2023/S 000-021573
Classification (CPV): Network operating system software development services
Delivery area: North East (UKC)North West (UKD)
Official registry OCID: ocds-h6vhtk-03e12a Find a Tender

Why no open competition: The services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: The award was given based on technical ability to provide Castles and Coasts Housing Association with complex IT solutions, Total Mobile Solution has been implemented successfully and is not provided by any other provider. The cost of change due to the number of system integration and process changes would cause adverse cost.

Publisher note: Totalmobile Connect, from Totalmobile Ltd has been implemented successfully and is not provided by any other provider. The cost of change due to the number of system integrations and process changes would make re-tendering uncompetitive for alternate solutions. The Contracting Authority had the option to use G-Cloud as a route to market but this offered significantly less competitive value for money than going direct, which is the primary reason for this notice. The contractual agreement will be reviewed after the term has expire in 2026

Notice history

1 event · 2 releases on Find a Tender

Published value published: £131,598
26 Jul 2023, 08:50 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £131,5981 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 1

Contracts signed 2latest 26 Jul 2023

Awarded to	Value	Date	Status
Totalmobile Limited	£131,598 †same award published again · counted once	—	Awarded
Totalmobile Limited	£131,598 †	—	Awarded

Contracts

Contract 021573-2023-1 · Totalmobile Limited
Signed
26 Jul 2023
Value
£131,598
Status
active
Contract 019963-2023-1 · Totalmobile Limited
Signed
12 Jul 2023
Value
£131,598
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

CASTLES & COASTS HOUSING ASSOCIATION LIMITED

Contracting authorityHousingHousing Association GB-CHC: RS007617 5 Paternoster Row, CARLISLE, North West, CA38TTContact name, email, phone

Dispute resolution & review bodies

Castles and Coasts Housing AssociationReview body Carlisle

Bidders & participating suppliers

2 commercial parties on the notice

Total Mobile limitedAwarded supplierGB-COH: NI018486 Belfast Office, Pilot Point, 21 Calrendon road, Belfast, North West, BT1 3BG
Total Mobile limitedAwarded supplierNI018486 Belfast Office, Pilot Point, 21 Calrendon road, Belfast, Northern Ireland, BT1 3BG

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.