Official UK procurement notice
Cloud Based CRM System · UK public procurement notice
Authority: United Kingdom Atomic Energy Authority
What is being bought
Published requirement descriptionThe UKAEA is competed for a CRM solution that required minimal configuration.
The tool will be mainly used by the Business Development Department (BD) of the UKAEA. BD works with internal and external stakeholders to identify opportunities for collaborations, commercial deals, and inward investment opportunities. Its external stake holders include funding agencies, academic and research institutions, public and private sector entities in the UK and abroad.
Flexibility to add additional users/licences and other business areas has been built into the life of the contract on a co-termed basis.
Awarded value excludes VAT and is based on initial licence purchases of two years, extensions of two + one and mobilisation.
- Recurrence: 5 years
CPV: Customer Relation Management software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£220,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30%
- Suitability
Refer to Procurement Documents for information.
- Economic & financial standing
Refer to Procurement Documents for information.
Minimum: Refer to Procurement Documents for information. - Technical & professional ability
Refer to Procurement Documents for information.
Minimum: Refer to Procurement Documents for information.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 5 years
- First published
- 5 Jul 2024, 14:49 BST
- Last source update
- 6 Feb 2025, 12:16 GMT
- Award evaluation window
- 6 Aug 2024 – …
- Authority reference
T/GW/041/24- FTS notice number
2025/S 000-003948- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047b31Find a Tender
- Performance terms
Refer to Procurement Documents for information.
- Review procedure
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into applicants have 2 working days from the notification of the award decision to request. Additional debriefing and that information have to be provided within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly.
(generally within 3 months).
How it was run
Official notice- Submission deadline
- 6 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 6 Aug 2024, 12:00 BST
Timeline
6 Aug 2024 → 6 Feb 2025 · 4 dates- Submission deadline6 Aug 2024, 12:00 BST
- Bids opened6 Aug 2024, 12:00 BST
- Bids must remain valid until5 Nov 2024, 23:59 GMT
- Notice published6 Feb 2025, 12:16 GMT
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete6 Feb 2025, 12:16 GMT
Published amendments (2)
The value is clarified. Total for contract including all extensions over five years and mobilisation is £340,000 including VAT. £60,00 per annum including VAT to cover all users and £40,000 including VAT for mobilisation costs. Although this is an estimate only, bids significantly over this sum should not be submitted. The closing date has also been extended to mid day of the 20/08/24.
The value is clarified. Total for contract including all extensions over five years and mobilisation is £340,000 including VAT. £60,00 per annum including VAT to cover all users and £40,000 including VAT for mobilisation costs. Although this is an estimate only, bids significantly over this sum should not be submitted. The closing date has also been extended to mid day of the 20/08/24.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Prodo Digital Marketing Ltd | £300,000 † | — | Awarded |
Contracts
Cloud Based CRM System · Prodo Digital Marketing Ltd
- Signed
- 13 Jan 2025
- Value
- £300,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 18bids · 18 electronic · 18 from abroad | 18 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- UK Atomic Energy AuthorityMediation bodyReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Prodo Digital Marketing LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.