Find a TenderPast planning notice
Published 16 Sept 2024, 12:05 BST

Official UK procurement notice

Cloud Based Computerized Maintenance Management System

Official notice

Authority: National Library of Scotland

Goods
Planned pipeline value£150,000pipeline notice, not a live tender
Tender notice expected 20 Dec 2024from the planned procurement notice

What is being bought

Published requirement description

The National Library of Scotland (“the Library”) is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library’s requirements.

The Library requires to demonstrate not only commercial “Best Value”, but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved.

The Library currently uses ShireSystem’s cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years.

CPV: Industry specific software package

The lotProcurement structure

single lot · no lot value published
Lot #1Planned
Delivery: Scotland · 57 George IV Bridge, Edinburgh EH1 1EW

Procedure terms & legal framework

From the official record · publisher note attached
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Past planning notice
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
16 Sept 2024, 12:05 BST
Last source update
16 Sept 2024, 12:05 BST
Authority reference
2024.25.007
FTS notice number
2024/S 000-029533
Classification (CPV)
Industry specific software package
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-049b1d Find a Tender

Publisher note: If you are interested in participating in this RFI for the above mentioned service it would be appreciated if you could provide your views and comments by completing the questionnaire at Appendix A and return it direct to Neil Brown, Procurement and Contracts Officer by 12 noon on 24 October 2024 [email protected] using the title “Planned Procurement – Cloud Based Computerized Maintenance Management System PIN PURPOSE As a means of determining the procurement strategy, giving consideration to how the contract should be packaged to comply with the public procurement legislation and scope of requirement, the purpose of the RFI is to seek views and information from the marketplace within the areas set out in this RFI. We are looking for guidance in respect of the overall process, but in the first instance we are looking for direction in relation to present market and industry perceptions as to what is available for the Library’s specific needs. Information provided in response to this RFI will be used in the development of the procurement strategy and determining the scope, ensuring that any procurement route subsequently selected is attractive to the marketplace and provides a competitive tendering environment for the delivery of the requirement. No single response will define the procurement strategy in totality, responses will however be used to inform the approach to market. It is the sole discretion of the Library to use or disregard information, comments etc. provided in respect of any response and or future correspondence when compiling tender documentation. This RFI summarises certain aspects of the scope of requirement and potential tender exercise. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=778124. (SC Ref:778124)

How it was run

Official notice
Run through: portal not identified

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
—

Timeline

16 Sept 2024 → 20 Dec 2024 · 2 dates
  1. Notice published
    16 Sept 2024, 12:05 BST
  2. Tender notice expected
    20 Dec 2024

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

National Library of Scotland

Contracting authorityNational or federal agency/officeRecreation, culture and religion George IV Bridge, Edinburgh, Scotland, EH1 1EWContact name, email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.