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Published 2 Sept 2026, 15:09 BST

Official UK procurement notice

Cloud Backup & Cyber Recovery Solution

Official notice

Authority: Tonbridge and Malling Borough Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: South East (UKJ46)
Published estimate£192,000≈ £96k / year · £192,000 inc. VAT
Submissions closed 7 Oct 2026
Contract term 2 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

Tonbridge & Malling Borough Council (TMBC) is seeking to procure a cloud‐based enterprise backup and cyber recovery solution to protect its critical Azure, identity, application, database workloads and small Hyper-V Data Centre. The solution must provide comprehensive data protection, ransomware resilience, and assured recovery capability aligned to the NCSC, UK public sector cyber best practice and the Council’s business continuity and disaster recovery objectives.

Indicative Dates & Timeline for Procurement

Tender release: 2nd September 2026

Deadline for clarifications: 12:00pm 30th September 2026

Deadline for submission of completed tenders: 12:00pm 7th October 2026

Evaluation: w/c 12th October 2026

Appointment of contractor: w/c 26th October 2026

For more information about this opportunity, please visit the eSourcing portal at:

www.kentbusinessportal.org.uk/tenders/UK-UK-West-M… ↗

To respond to this opportunity, please click here:

www.kentbusinessportal.org.uk/respond/5GSJK9QT9N ↗

CPV: IT services: consulting, software development, Internet and support · Software package and information systems · Software package utilities

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEVCSEPublished value£192,000
Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2030 with extensionsValue: £192,000 exc. VAT · £192,000 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
Extensions: The Council intends to award a contract for an initial term of two (2) years, with the option to extend for up to two (2) additional one year periods (2+1+1), subject to satisfactory performance and ongoing business need.
48000000 Software package and information systems48700000 Software package utilities72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Criterion 2: 40%
  • Criterion 1: 60%
Published award criteria (2)
  • Criterion 1: Cost
  • Criterion 2: Quality
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
2 Sept 2026, 15:09 BST
Last source update
2 Sept 2026, 15:09 BST
Award evaluation window
Submission end – 30 Oct 2026
FTS notice number
2026/S 000-083128
Latest notice
Tender notice (UK4)
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systemsSoftware package utilities
Delivery area
South East (UKJ46)
Official registry OCID
ocds-h6vhtk-06f082 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
7 Oct 2026, 12:00 BST
Clarification deadline
30 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.kentbusinessportal.org.uk/respond/5GSJK9QT9N ↗

Timeline

2 Sept 2026 → 1 Dec 2026 · 5 dates
  1. Tender notice published53 days ago
    2 Sept 2026, 15:09 BST
  2. Clarification questions by26 days ago
    30 Sept 2026, 12:00 BST
  3. Submission deadline19 days ago
    7 Oct 2026, 12:00 BST
  4. Today
    26 Oct 2026
  5. Award decision expected byin 5 days
    30 Oct 2026, 23:59 GMT
  6. Contract startsin 36 days
    1 Dec 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    2 Sept 2026, 15:09 BST
    UK4

Contracting authority & participating public bodies

Tonbridge and Malling Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBNB-2692-VQCJ Gibson Building, Gibson Drive, Kings Hill, West Malling, South East, ME19 4LZContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender