Close Cleaning and Grounds Maintenance Services

{
  "id": "041032-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-07-17T15:28:16+01:00",
  "ocid": "ocds-h6vhtk-056175",
  "buyer": {
    "id": "GB-FTS-4904",
    "name": "Glasgow West Housing Association Limited"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804721"
    }
  ],
  "awards": [
    {
      "id": "041032-2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-27611",
          "name": "Caledonian Maintenance Services Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-056175",
    "lots": [
      {
        "id": "1",
        "options": {
          "description": "The client reserves the right to add or omit properties, locations or specific services from the contract schedule during the term of the contract."
        },
        "hasOptions": true,
        "description": "Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          },
          {
            "id": "90911200",
            "scheme": "CPV",
            "description": "Building-cleaning services"
          },
          {
            "id": "90911300",
            "scheme": "CPV",
            "description": "Window-cleaning services"
          },
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          },
          {
            "id": "90700000",
            "scheme": "CPV",
            "description": "Environmental services"
          }
        ]
      }
    ],
    "title": "Close Cleaning and Grounds Maintenance Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity.\nThis public contract shall be awarded under Regulation 33(1)(C) utilising the negotiated procedure without prior publication of a contract notice 'for reasons of extreme urgency'.\nJustification of this intention together with full details of the intended contract are included within section IV.1.1 of this notice.",
    "classification": {
      "id": "90700000",
      "scheme": "CPV",
      "description": "Environmental services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Due to unforeseen circumstances, GWEn will be without a service provider for these essential services as of 1st August 2025. In accordance with the strict conditions outlined in the Directive, this VEAT notice is issued to address the extreme urgency of the situation. The immediate procurement of these services is necessary to maintain continuity of service and avoid significant disruption, which would negatively impact tenants and the wider community.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-4904",
      "name": "Glasgow West Housing Association Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G3 7SL",
        "countryName": "United Kingdom",
        "streetAddress": "5 Royal Crescent"
      },
      "details": {
        "url": "http://www.gwha.org.uk/",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16182",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Glasgow West Housing Association Limited"
      },
      "contactPoint": {
        "email": "flexibleprocurement@scotland-excel.org.uk",
        "faxNumber": "+44 1413316679",
        "telephone": "+44 1413316650"
      }
    },
    {
      "id": "GB-FTS-27611",
      "name": "Caledonian Maintenance Services Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "Glasgow",
        "postalCode": "G51 4SN",
        "countryName": "United Kingdom",
        "streetAddress": "68 Bogmoor Place, Shieldhall"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Caledonian Maintenance Services Ltd"
      },
      "contactPoint": {
        "telephone": "+44 1414457950"
      }
    },
    {
      "id": "GB-FTS-2271",
      "name": "Glasgow Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9TW",
        "countryName": "United Kingdom",
        "streetAddress": "1 Carlton Place"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "041032-2025-1",
      "value": {
        "amount": 197000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "041032-2025-1",
      "dateSigned": "2025-07-17T00:00:00+01:00"
    }
  ],
  "description": "It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under Regulation 33 (1) (c)\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804721.\n(SC Ref:804721)",
  "initiationType": "tender"
}