Official UK procurement notice
Cloch Housing Association - Two Year Framework Agreement for Void Property Works
Authority: Cloch Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionCloch Housing Association are seeking to establish a Two Year Framework Agreement with a maximum of four suitably experienced and qualified Service Providers for the provision of Void Property Works to residential dwellings. It is envisaged that the Framework Agreement will commence by Thursday 1st June 2023 and will operate for a maximum of two years (with the option of annual 12 month extensions up to a maximum of a further two years) and will be delivered throughout Inverclyde. The estimated value of the Two Year Framework Agreement is 800,000 GBP and the estimated annual value of each 12 month optional extension is 400,000 GBP. The total estimated value for the potential four year length of the Framework Agreement is 1,600,000 GBP (inclusive of the two twelve month optional extensions).
It is the intention of Cloch Housing Association to hold a ‘Meet the Buyer and Contractors Workshop Event’ during the tender period. The Event will be fee of charge and shall provide an overview of the Framework Agreement requirements, Cloch Housing Association’s aspirations, a summary of the procurement process and in-depth information on how to complete the tender documents and submit a bid through the Contract Notice.
The ‘Meet the Buyer and Contractors Workshop Event’ will be held at 10.00GMT on Thursday 23rd March 2023 at the Beacon Arts Centre, Custom House Quay, Greenock, PA15 1HJ.
Interested parties are restricted to a maximum of 2 delegates from their organisation. To record your interest, please email the names of your organisations delegates to [email protected] no later than 12:00 noon GMT on Tuesday 21st March 2023. Places will be allocated on a first come first served basis and further information on the ‘Meet the Buyer and Contractors Workshop Event’ schedule will be issued to registered delegates in advance of the 23rd March 2023. In the event of over-subscription we may restrict attendance to a single delegate per organisation.
- Recurrence: 2025 at the earliest if the optional 12 month extensions are not applied
CPV: Repair and maintenance services of building installations · Repair and maintenance services of central heating · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations
How this framework works
From the published notice- Places
- up to 4 suppliers · 8 bids received (2.0 per place) · 4 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 34…AwardedRenewalPublished value£1,600,000
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 34 (Framework Agreements) of the Public Contracts (Scotland) Regulations 2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
NICEIC or SELECT Electrical Contractors Association of Scotland
- Economic & financial standing
Bidders will be required to have a minimum 'general' yearly turnover of 100000 GBP for the last two years or have an average yearly turnover of a minimum of 100000 GBP for the last two years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
Contractors All Risk Insurance - 1,000,000 GBP
- Technical & professional ability
Bidders must be able to provide two examples of similar Void Property Works to the requirements of Cloch Housing Association undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Bidders must have sufficient manpower, managerial staff and relevant tools, plant or technical equipment to undertake and deliver Void Property Works to a minimum of thirty residential dwellings to Cloch Housing Association annually during the Framework Agreement.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Cloch Housing Association - Two Year Framework Agreement for Void…” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2025 at the earliest if the optional 12 month extensions are not applied
- First published
- 14 Mar 2023, 14:36 GMT
- Last source update
- 28 Jul 2025, 12:38 BST
- Award evaluation window
- 13 Apr 2023 – …
- FTS notice number
2025/S 000-043431- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b2bdFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
'Tender Document F- Responsive v7.1 Volume 1(e) KPI Framework' attached to this Contract Notice.
Where performance falls below the minimum acceptable level during the Contract, Service Providers will be required to produce a Remedial Plan for the approval of Cloch Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Framework Agreement, which may lead to the termination of a Service Provider.
Publisher note: (SC Ref:805545)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 13 Apr 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 Apr 2023, 12:00 BST
Timeline
13 Apr 2023 → 28 Jul 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown13 Apr 2023, 12:00 BST
- Bids opened13 Apr 2023, 12:00 BST
- Bids must remain valid until13 Jul 2023, 23:59 BST
- Notice published28 Jul 2025, 12:38 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Jul 2025, 12:38 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 043431-2025-1
- Signed
- 28 Jul 2025
- Value
- £1,277,968
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic · 8 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Greenock Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction ConsultantsProcess contact point
Framework contractors & participating bidders
4 commercial parties on the notice- H Clarke & Sons Limited T/A HCS Mechanical and Electrical ServicesFramework contractor
- James Frew LtdFramework contractor
- Procast Building Contractors Ltd.Framework contractor
- Totalis Solutions LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.