Find a TenderAwarded
Published 28 Mar 2024, 17:01 GMT

Official UK procurement notice

Cleaning Service Contract - North London Schools (5 maintained primary schools)

Official notice

Authority: North London Schools C/o SSC Partnership Limited (Education)

ServicesOpen procedureSME suitable
Awarded value£1,600,000published contract · exc. VAT
Submissions closed 30 Apr 2024awarded 8 Jul 2024
Awarded to Schools Offices Services Limited
Contract term 3 yrsends 30 Jun 2027 · extension options published · starts 1 Jul 2024

What is being bought

Published requirement description

SSC Partnership an Agent on behalf of the North London Schools are currently out to tender for the provision of cleaning services.Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the My Tenders area of this website and selecting the View Details button of this project.The deadline for submissions of the tender will be 30th April 2024.Company site visits will take place on 9th April from 8.30am. Please allow sufficient time to make your return as late returns will not be permitted.Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

CPV: School cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1The Procurement is being run under the open procedureAwardedRenewal 3 yrs

The Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.Tenders must be submitted in accordance with the instructions set out in the Invitation to Tender documentation. Failure to comply with these instructions and conditions may invalidate your tender.Tenders and all associated documents must be submitted electronically via the e tendering portal: in-tendhost.co.uk/sscpartnership ↗. Tenderers that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Tenderers can contact the In-Tend Support team at [email protected] or on 0845 557 8079 / +44 (0) 114 407 0065. Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last-minute problems.Tender submissions will not be opened until after 12.01pm on 30th April 2024 following the closure of the tenderbox. Tenders must arrive no later than 12 noon on 30th April 2024, which shall be fixed for the submission of all tenders and is not negotiable.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements. Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation. Desirable characteristics are elements of the tender which are to be scored by the Client. The full evaluation methodology breakdown and the factors to be considered in judging the award criteria are set out in the tender documentation.Tenderers are to consider the Transfer of Undertakings (Protection of Employment) Regulations 2014 (TUPE)/ Acquired Rights Directive which forms part of this contract.Further details are available in the tender documentation.

Contract period: 1 Jul 2024 – 30 Jun 2027 (3 yrs)
Delivery: London · Capel Manor Primary School, EN1 4RLHadley Wood Primary School, EN4 0HTWest Grove Primary School, N14 4LRSt Michaels Primary School, EN2 0QASt Georges Primary School, EN2 0QA
Extensions: The duration of the contract will initially be for a period of 36 Months (3 Years) followed by an optional extension of 24 Months (2 Years).Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 45%Social value: 55%
Published sub-criteria (2)
  • price: 45%
  • Technical and Quality Management and Social Value.: 55%
Published award criteria (2)
  • Technical and Quality Management and Social Value.: 55
  • Price: 45
Conditions of participation1
  • Suitability

    The contract will be for the provision of outsourced cleaning services to the Client including daily cleaning, and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and communal spaces. The Company must provide effective management and operational level communication regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services. Full details of the requirements including can be found in the tender documentation, including accreditations and qualification criteria.

What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Mar 2024, 17:01 GMT
Last source update
17 Sept 2024, 14:15 BST
Award evaluation window
30 Apr 2024 – …
Authority reference
SSC CLN NLS 07_24
FTS notice number
2024/S 000-029702
Classification (CPV)
School cleaning services
Delivery area
London (UKI54)
Official registry OCID
ocds-h6vhtk-044e92 Find a Tender
Contract terms
Performance terms

This is a service performance contract. Key Performance Indicators have been specified within the tender documentation and will be included within the contract.

Review and risk notes
Review procedure

15 days from written request.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
30 Apr 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
30 Apr 2024, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Apr 2024 → 17 Sept 2024 · 5 dates
  1. Submission deadline
    30 Apr 2024, 12:00 BST
  2. Bids opened
    30 Apr 2024, 12:01 BST
  3. Contract starts
    1 Jul 2024, 00:00 BST
  4. Bids must remain valid until
    30 Aug 2024, 23:59 BST
  5. Notice published
    17 Sept 2024, 14:15 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Sept 2024, 14:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,600,0001 contract exc. VAT
Bids received 87 from SMEs
Contracts signed 1latest 8 Jul 2024
Awarded toValueDateStatus
Schools Offices Services LimitedSMECleaning Services to the North London Schools——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids · 8 electronic · 8 from abroad7——

Contracting authority & participating public bodies

North London Schools C/o SSC Partnership Limited

Contracting authorityEducationBody governed by public lawEducation 12 Nelson Street, Southend-on-sea , East of England, SS1 1EFContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria