Find a TenderAwarded
Published 1 Feb 2024, 14:33 GMT

Official UK procurement notice

Cleaning Services Contract - St Monica's Primary School

Official notice

Authority: St Monica's Primary School C/o SSC Partnership Limited (Education)

ServicesOpen procedureSME suitable
Awarded value£250,000published contract · exc. VAT
Submissions closed 4 Mar 2024awarded 23 Jul 2024
Awarded to European Cleaning Services Limited
Contract term 3 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

SSC Partnership (an Agent) on behalf of St Monica's Primary School are currently out to tender for the provision of cleaning services. The contract will be for the provision of outsourced cleaning services including daily cleaning, and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and communal spaces. Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification.

CPV: Cleaning services · School cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1The Tenderer shall prepare and submit its tender considering the entire tender packageAwardedRenewal 3 yrs

The Tenderer shall prepare and submit its tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.Tender submissions should clearly demonstrate:A thorough understanding of the Scope of WorkAbility to deliver the services required in line with all TUPE information, and have a flexible approachTechnical expertise and relevant experienceBest value for moneySuitability for the undertaking of the work.Procedures and practices which will be utilised to ensure quality and compliance with the specification.Arrangements will be made for Tenderers to visit St. Monica’s Primary School and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on Friday 9th February 2024 at 8am. Tenderers should limit their attendance to two representatives. Tenderers will not be able to take photographs during site visits without the consent of the Client. Please register for the site visit through the correspondence functionality on the tendering portal (in-tendhost.co.uk/sscpartnership ↗), including the name and roles of the representatives who will be attending by no later than 12 noon, 8th February 2024Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.Desirable characteristics are elements of the tender which are to be scored by the Client.Tenders and all associated documents must be submitted electronically via the e tendering portal: in-tendhost.co.uk/sscpartnership ↗. Tenderers that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Tenderers can contact the In-Tend Support team at [email protected] or on 0845 557 8079 / +44 (0) 114 407 0065.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: London · St. Monica’s Primary School, Cannon Road, London, N14 7HE
Extensions: Option to extend for a further 2 year following the initial contract term.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Conditions of participation1
  • Suitability

    Full details are available in the tender documentation.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Feb 2024, 14:33 GMT
Last source update
14 Aug 2024, 10:32 BST
Award evaluation window
4 Mar 2024 – …
Authority reference
2024/S 000-025743
FTS notice number
2024/S 000-025747
Classification (CPV)
Cleaning servicesSchool cleaning services
Delivery area
London (UKI54)
Official registry OCID
ocds-h6vhtk-043669 Find a Tender
Review and risk notes
Review procedure

Full details are included within the tender documentation.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
4 Mar 2024, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
4 Mar 2024, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

4 Mar 2024 → 14 Aug 2024 · 5 dates
  1. Submission deadline
    4 Mar 2024, 12:00 GMT
  2. Bids opened
    4 Mar 2024, 12:01 GMT
  3. Contract starts
    1 Apr 2024, 00:00 BST
  4. Bids must remain valid until
    1 Jul 2024, 23:59 BST
  5. Notice published
    14 Aug 2024, 10:32 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    14 Aug 2024, 10:16 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Text11.2.5PricePrice and Quality

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £250,0001 contract exc. VAT
Bids received 108 from SMEs
Contracts signed 1latest 23 Jul 2024
Awarded toValueDateStatus
European Cleaning Services LimitedSMECleaning Services to St Monica's Primary School——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
10bids · 10 electronic · 10 from abroad8——

Contracting authority & participating public bodies

St Monica's Primary School C/o SSC Partnership Limited

Contracting authorityEducationBody governed by public lawEducation 12 Nelson Street, Southend-On-Sea, East of England, SS1 1EFContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria