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Official procurement procedure

Vale Academy Trust - Cleaning Services

School cleaning services
South East (UKJ14)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Intelligence
Published evidence · v1
Suitable for SMEs
Prepared 7 Sept 2026, 18:49 BST
A pre-calculated analytical view of official UK procurement facts, competition benchmarks and decision timelines.
Bid readiness
Review notice
Submission deadline not published
Check official notice for submission route
Scope structure
1lots
1 lot · 1 published item
1 published CPV family
Decision Velocity
~52 days
Typical sector award window after deadline
Sector median: 52 days
Contract lifecycle
Not published
No future linked contract end in retained records
No published extension signal
Pricing & Budget Savings
£4,090,810
Contract/award value: £4,090,810
1 award supplier linked
Bidding Competition
4 bids
1 SME bid · 4 electronic
No bid spread metrics published
Sector Market Benchmark (CPV 90)
Based on 116 published procedures
Median Winning Discount
22.5%
Award reduction below published budget
Typical Bids Received
6.5 bidders
Median competitive participation in sector
Typical Evaluation Window
52 days
Median time between deadline and award
Top Contenders in this Sector (CPV 90)
Active commercial suppliers winning public contracts in this field
SupplierAwards won in sectorTotal awarded valueAvg. winning discount
Caledonian Maintenance Services Ltd
22 contracts£35,716,068-50.6% below budget
BIFFA WASTE SERVICES LIMITEDCRN: 00946107
17 contracts£744,431,840At ceiling / not disclosed
Enviraz (Scotland) Limited
12 contracts£128,016,705At ceiling / not disclosed
SUEZ Recycling and Recovery UK LtdCRN: 02291198
11 contracts£1,238,691,050At ceiling / not disclosed
R. HEATRICK LTD
11 contracts£49,945,442At ceiling / not disclosed
Bulloughs Cleaning Services Ltd
11 contracts£16,732,229At ceiling / not disclosed
Cireco (Scotland) LLP
10 contracts£1,493,807,292At ceiling / not disclosed
THE MOUNT CHARLES GROUP LTD
10 contracts£104,632,943At ceiling / not disclosed
Kindred
10 contracts£25,270,475At ceiling / not disclosed
CAS Contract Cleaning Ltd
10 contracts£18,126,228At ceiling / not disclosed
Evidence coverage
8/12 core inputs published
Standard procedure facts
Comparable published opportunities
Historic records ranked from matching published evidence. They are research comparables, not expected competitors or a price forecast.
Published procedurePublished valueMatching evidence
UKRI-5477 Disposal of Radioactive Combustible WasteUK Research & Innovation (UKRI) · 13 Aug 2026, 12:47 BST
£400,000
same CPV family
same region
Invitation to Tender for the Management of Cleaning Services at OMEGA Multi Academy TrustOMEGA MULTI-ACADEMY TRUST · 21 Aug 2026, 10:25 BST
Value not published
same CPV family
Estates Works and Capital Projects Dynamic MarketEmbark Multi Academy Trust · 27 Aug 2026, 14:18 BST
Value not published
same CPV family
Tender for the Provision of Cleaning Services as St Oscar Romero Catholic Academy TrustST OSCAR ROMERO CATHOLIC ACADEMY TRUST · 14 Aug 2026, 16:06 BST
£1,250,000
same CPV family
PP-10200 Hornchurch Academy Trust Cleaning FrameworkHORNCHURCH ACADEMY TRUST · 17 Aug 2026, 11:57 BST
£15,000,000
same CPV family
Method: tender-intelligence-v1. Values and dates are retained OCDS facts; missing source data remains unknown.
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Vale Academy Trust: "Vale Academy Trust - Cleaning Services". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityVale Academy TrustScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Vale Academy Trust
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Vale Academy Trust. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4Bids / Report (median)
0% of reports have one bid
Supplier ConcentrationHigh Concentration
YBC Cleaning Services LimitedTop vendor: 100% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers in this Category (CPV 90):
Supplier NameHistoric AwardsAttributable ValueAvg. Price Discount
YBC Cleaning Services Limited1 win£4,090,810—
Procedure terms
Contracting AuthorityVale Academy Trust
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published14 Oct 2024, 10:30 BST
Last source update14 Oct 2024, 10:30 BST
Recurring procurementNot published
ClassificationSchool cleaning services
Delivery area
South East (UKJ14)
OCIDocds-h6vhtk-044924
What is being bought
Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.
What changed
From the official release history
  1. tender value changed
    14 Oct 2024, 10:30 BST
  2. Status changed to complete
    14 Oct 2024, 10:30 BST
  3. Official notice release published
    14 Oct 2024, 10:30 BST
  4. Submission deadline changed to published date
    14 Oct 2024, 10:30 BST
  5. Published value updated to £2,225,000
    15 Mar 2024, 13:05 GMT
  6. Status changed to active
    15 Mar 2024, 13:05 GMT
  7. Official notice release published
    15 Mar 2024, 13:05 GMT
  8. Submission deadline changed to 16 Apr 2024, 17:00 BST
    15 Mar 2024, 13:05 GMT
  9. Buyer information updated
    15 Mar 2024, 13:05 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    14 Oct 2024, 10:30 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 1 Oct 2024, 00:00 BST · £4,090,810
Commercial outcome and competition
Awards
YBC Cleaning Services Limited
Not published · Not published · active
Contracts
Cleaning Services
£4,090,810 · signed 1 Oct 2024, 00:00 BST · active
Bid statistics
bids: 4 (lot 1)
electronicBids: 4 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

Vale Academy Trust

Contracting authority GB-FTS-107973
View buyer profile

  • Vale Academy Trust
    buyer

    The Studio, St Mary’s Convent, Wantage, UKJ14, OX12 9AU
    tenders@minervapcs.com
    +44 1256467107

  • High Court
    reviewBody

    Strand, London, WC2A 2LL

  • YBC Cleaning Services Limited
    supplier

    161 North Lane, Aldershot, UKJ37, GU12 4TA
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published