Find a TenderAwarded

Published 22 Apr 2022, 12:45 BST

Official UK procurement notice

Charters School - Cleaning Services

Official notice

Authority: Charters School (Education)

ServicesRestricted procedureSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ11)

Published estimate£922,000exc. VAT0.9% below published estimate

Submissions closed 23 May 2022awarded 9 Sept 2022

Awarded to Insite Managed Services Limited

What is being bought

Published requirement description

Charters School is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 24 October 2022.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.

Recurrence: Further notices will be published in 2025, 2026 or 2027

CPV: School cleaning services

The lotProcurement structure

single lot · value published

Lot #1AwardedPublished value£922,000

Delivery: South East · Charters School, Charters Road, Sunningdale Ascot, Berkshire, SL5 9QY

Extensions: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

90919300 School cleaning services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

All criteria are stated only in the procurement documents: 70%
price: 30%

Published award criteria (2)

All criteria are stated only in the procurement documents: 70
Price: 30

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · Further notices will be published in 2025, 2026 or 2027
First published: 22 Apr 2022, 12:45 BST
Last source update: 3 Oct 2022, 10:26 BST
Authority reference: MPN-10219
FTS notice number: 2022/S 000-027643
Classification (CPV): School cleaning services
Delivery area: South East (UKJ11)
Official registry OCID: ocds-h6vhtk-032f87 Find a Tender

Review and risk notes

Review procedure: Charters School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 23 May 2022, 17:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/minervapcs/aspx/Home ↗

Timeline

23 May 2022 → 3 Oct 2022 · 3 dates

Submission deadline
23 May 2022, 17:00 BST
Invitations to tender expected
27 Jun 2022, 00:00 BST
Notice published
3 Oct 2022, 10:26 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
3 Oct 2022, 10:26 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £914,0881 contract exc. VAT

Bids received 43 from SMEs

Contracts signed 1latest 9 Sept 2022

Awarded to	Value	Date	Status
Insite Managed Services LimitedSMECleaning Services	£914,088 †	—	Awarded

Contracts

Cleaning Services · Insite Managed Services LimitedSME
Signed
9 Sept 2022
Value
£914,088
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids · 4 electronic	3	—	—

Contracting authority & participating public bodies

Charters School

Contracting authorityEducationEducational InstituteEducation Charters Road, Sunningdale, Ascot, South East, SL5 9QYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

Insite Managed Services LimitedAwarded supplier E9 Ascot Business Park, Lyndhurst Road, Ascot, South East, SL5 9FE

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria