Official UK procurement notice
Community Planned and Reactive Building Maintenance and Cleaning Services
Authority: Torbay and South Devon NHS Foundation Trust (Central government)
What is being bought2 lots · detail below
Published requirement descriptionTorbay and South Devon NHS Foundation Trust had a requirement for the provision of planned and reactive building maintenance services and cleaning services to a number of its community facilities throughout South Devon. The requirement is separated into two Lots.
Lot 1 Planned and Reactive Building Maintenance Services and Lot 2 Cleaning Services.
Suitably experienced bidders could bid for either lot or both lots.
Contract(s) is for 5 years with the option to extend up to a further two years. The contract shall allow for the addition of extra assets/locations as well as the subtraction of assets/locations throughout the term. The Trust will retain a right to break from the contract at the end of year 3 subject to notice being served.
The Authority is ran the procurement on an electronic tendering platform and all interested parties accessed tender documents, further information and submitted tenders through this route.
CPV: Cleaning services · Repair and maintenance services for pumps, valves, taps and metal containers and machinery · Repair and maintenance services of building installations · Repair and maintenance services of firefighting equipment · Repair and maintenance services of security equipment
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£3,100,000 together) · same evaluation weights on every lotLot #1Community Planned and Reactive Building MaintenanceAwardedPublished value£2,000,000
The Planned and Reactive Building Maintenance services for the Trust’s Community facilities, comprises of the following components:
- Planned and Reactive Building Maintenance services objectives
- Planned preventative maintenance
- Statutory and Legislative compliance
- Materials and consumables
- Maintaining and updating a current asset register for all facilities
- Reactive and Emergency Maintenance
- Project Works
The Service Provider shall provide, throughout the duration of the contract, all Planned and Reactive Maintenance Services, including Building Fabric and Mechanical & Electrical maintenance, Statutory and Legislative compliance, and associated Engineering services, to the Trust’s Community buildings and facilities, in accordance with the specification.
The objectives of the service are to provide an efficient, responsive, and effective maintenance service, which is cost effective, based on statutory standards, robust technical and operational requirements and is sensitive to the business operating requirements of the Trust.
Value is an estimate and actual expenditure may be higher or lower throughout the contract term.
Lot #2Cleaning ServicesAwardedPublished value£1,100,000
Cleaning Services to the Trust’s community sites. Supporting the Trust’s operations, meeting the highest infection control standards and strongly aligning with the Trust’s values.
The Contractor shall:
a. Provide high quality Cleaning Services at appropriate times as necessary to achieve the required cleanliness outcomes and Service Standards.
b. Complete particular scheduled, periodic, planned and reactive duties as set out in the Specification.
c. Clean all Functional Areas of the Locations.
A key outcome for this contract is to provide a quality and value driven Cleaning Service which achieves an optimum standard of cleaning for all buildings and areas of the Site which is appropriate for their use, is held in high regard by all Users, and complies with the Cleaning Standards and inspection regimes for each risk category of building and space prescribed with the National Standards of Healthcare Cleanliness (2021).
The value is an estimate and actual contract expenditure may be higher or lower.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Quality: 60%
- price: 40%
Published award criteria (2)
- Technical Quality: 60
- Price: 40
- Suitability
As set out in the tender documents available on the tender portal.
- Technical & professional ability
As setout within the tender documents available on the tender portal.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Jul 2021, 20:38 BST
- Last source update
- 6 Dec 2021, 16:51 GMT
- Award evaluation window
- 16 Aug 2021 – …
- Authority reference
TSDFT241- FTS notice number
2021/S 000-030258- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c794Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
As set out in the tender documents on the tender portal
How it was run
Official notice- Submission deadline
- 16 Aug 2021, 10:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 16 Aug 2021, 10:00 BST
Timeline
16 Aug 2021 → 6 Dec 2021 · 3 dates- Submission deadline16 Aug 2021, 10:00 BST
- Bids opened16 Aug 2021, 10:00 BST
- Notice published6 Dec 2021, 16:51 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Dec 2021, 16:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Community Planned and Reactive Building Maintenance1 award | |||
| Lorne stewart PLCSubcontracting: Specialist services | £1,961,000 † | — | Awarded |
| Lot 2 · Cleaning Services1 award | |||
| Norse Commercial Services Limited | £1,148,900 † | — | Awarded |
Contracts
Community Planned and Reactive Building Maintenance · Lorne stewart PLC
- Signed
- 23 Nov 2021
- Value
- £1,961,000
- Status
- active
Cleaning Services · Norse Commercial Services Limited
- Signed
- 23 Nov 2021
- Value
- £1,148,900
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Community Planned and Reactive Building Maintenance | 3bids · 3 electronic | — | — | — |
| 2 · Cleaning Services | 2bids · 2 electronic | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Lorne Stewart PlcAwarded supplier
- Norse Commercial Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria