Official UK procurement notice
Cleaning Services · Scottish Enterprise (May 2021)
Authority: Scottish Enterprise
What is being bought8 lots · detail below
Published requirement descriptionScottish Enterprise (SE) has 13 office locations throughout Scotland. These are in Aberdeen, Bellshill, Clydebank, Dumfries, Dundee, Edinburgh, Glasgow (two offices), Glenrothes, Kilmarnock, Paisley, Selkirk and Stirling and is looking to put in place local contracts for the cleaning of its office premises. Bidders should note that Dumfries and Selkirk are not within the scope of this tender.
We are looking to award a number of local contracts to deliver regular cleaning and waste removal services at some of these locations. The services will vary depending on the location and this is being tendered as regionally specific lots.
Providing a clean and safe working environment for our staff, visitors and business customers is important to SE, particularly during the current Covid-19 pandemic. We also need to comply with Statutory legislation and regulations for waste disposal of any waste produced on our sites, to ensure this is reused or recycled effectively and recorded as well as contributing to reducing our impact on climate change.
It is anticipated that the contracts will be awarded in the summer to allow for a mobilisation period prior to the start of service around September 2021
CPV: Cleaning and sanitation services · Cleaning services · Cleaning services of office equipment · Cleaning services of telephone equipment · Facility related sanitation services · Office cleaning services · Textile-cleaning services
Lots and requirements (8)Procurement structure
8 lots · all with a published value (£766,000 together) · a supplier may bid for at most 1 of them · evaluation weights differ by lotLot #1AberdeenPublished value£86,000
SE require a contractor to carry our routine cleaning throughout the Aberdeen office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
Lot #2BellshillAwardedPublished value£125,000
SE require a contractor to carry our routine cleaning throughout the Bellshill office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
Lot #3EdinburghAwardedPublished value£175,000
SE require a contractor to carry our routine cleaning throughout their Edinburgh office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
Lot #4GlasgowAwardedPublished value£215,000
SE require a contractor to carry our routine cleaning throughout their Glasgow locations (Atlantic Quay, Atrium Court, Clydebank and Paisley) in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services for Atrium Court will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details, bidders should note that the requirements differ across the offices within this lot.
The value quoted is for the full four year duration of the contract
Lot #5GlenrothesPublished value£32,000
SE require a contractor to carry our routine cleaning throughout their Glenrothes office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
Lot #6KIlmarnockAwardedPublished value£30,000
SE require a contractor to carry our routine cleaning throughout the Kilmarnock office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
Lot #7StirlingPublished value£70,000
SE require a contractor to carry our routine cleaning throughout the Stirling office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
Lot #8DundeeAwardedRenewalPublished value£33,000
SE require a contractor to carry our routine cleaning throughout the Dundee office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Aberdeen | 80 | 40 | 20 | |
| 2 · Bellshill | 80 | 40 | 20 | |
| 3 · Edinburgh | 80 | 40 | 20 | |
| 4 · Glasgow | 80 | 40 | 20 | |
| 5 · Glenrothes | 80 | 40 | 20 | |
| 6 · KIlmarnock | 80 | 40 | 20 | |
| 7 · Stirling | 80 | 40 | 20 | |
| 8 · Dundee | 80 | 40 | 20 |
- Suitability
Relevant selection criteria will be included in the SPD Scotland module.
- Economic & financial standing
Relevant selection criteria will be included in the SPD Scotland module.
- Technical & professional ability
Relevant selection criteria will be included in the SPD Scotland module.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 May 2021, 16:34 BST
- Last source update
- 19 Jan 2022, 14:54 GMT
- Award evaluation window
- 28 Jun 2021 – …
- Authority reference
P22-0009- FTS notice number
2022/S 000-001608- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b368Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
Bidders should refer to attached ITT
- Review procedure
In the first instance, contact the Senior Director of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: www.scottish-enterprise.com/help/contact-us ↗.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
Publisher note: Due to ongoing restrictions our offices are currently closed. (SC Ref:667361)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 28 Jun 2021, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 Jun 2021, 11:00 BST
Timeline
28 Jun 2021 → 19 Jan 2022 · 3 dates- Submission deadline28 Jun 2021, 11:00 BST
- Bids opened28 Jun 2021, 11:00 BST
- Notice published19 Jan 2022, 14:54 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Jan 2022, 14:54 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 2 · Bellshill1 award | |||
| ACCELERATE CLEANING SOLUTIONS LTD | £107,487 † | — | Awarded |
| Lot 3 · Edinburgh1 award | |||
| Perfect Clean Edinburgh LtdSME | £129,413 † | — | Awarded |
| Lot 4 · Glasgow1 award | |||
| Mario Group Facility Management Limited | £205,040 † | — | Awarded |
| Lot 6 · KIlmarnock1 award | |||
| Scotclean ServicesSME | £33,492 † | — | Awarded |
| Lot 8 · Dundee1 award | |||
| BTM Cleaning ServicesSME | £34,975 † | — | Awarded |
Contracts
Edinburgh · Perfect Clean Edinburgh LtdSME
- Signed
- 30 Aug 2021
- Value
- £129,413
- Status
- active
Glasgow · Mario Group Facility Management Limited
- Signed
- 30 Aug 2021
- Value
- £205,040
- Status
- active
KIlmarnock · Scotclean ServicesSME
- Signed
- 30 Aug 2021
- Value
- £33,492
- Status
- active
Dundee · BTM Cleaning ServicesSME
- Signed
- 30 Aug 2021
- Value
- £34,975
- Status
- active
Bellshill · ACCELERATE CLEANING SOLUTIONS LTD
- Signed
- 30 Aug 2021
- Value
- £107,487
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Bellshill | 4bids · 4 electronic · 4 from abroad | 2 | — | — |
| 3 · Edinburgh | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 4 · Glasgow | 4bids · 4 electronic · 4 from abroad | 3 | — | — |
| 6 · KIlmarnock | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 8 · Dundee | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
- Scottish GovernmentMediation bodyReview contact point
Bidders & participating suppliers
5 commercial parties on the notice- Accelerate Cleaning Solutions LTDAwarded supplier
- BTM Cleaning ServicesAwarded supplier
- Mario Group Facility Management LimitedAwarded supplier
- Perfect Clean Edinburgh LtdAwarded supplier
- Scotclean ServicesAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.