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Published 15 Jan 2024, 14:24 GMT

Official UK procurement notice

Cleaning Services for Social Housing 2024-27

Official notice

Authority: Folkestone and Hythe District Council (Local council)·Consortium: 2 public authorities

ServicesRestricted procedureSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ44)
Published estimate£1,722,000≈ £574k / year7.7% above published estimate
Submissions closed 16 Feb 2024awarded 7 May 2024
Awarded to Cleanscapes Ltd
Contract term 3 yrsends 30 Sept 2027 · extension options published · starts 1 Oct 2024

What is being bought

Published requirement description

cleaning services for the communal areas of FHDC’s social housing stock. The contract is anticipated to start 1 October 2024 and continue for a period of 3 years (with the option to extend for a further period (or periods) of up to 36 months).

CPV: Accommodation, building and window cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1Cleaning services (including window cleaning) for the communal areas of FHDC’s social…AwardedRenewal 3 yrs

cleaning services (including window cleaning) for the communal areas of FHDC’s social housing stock. The contract is anticipated to start 1 October 2024 and continue for a period of 3 years (with the option to extend for a further period (or periods) of up to 36 months).

Contract period: 1 Oct 2024 – 30 Sept 2027 (3 yrs)
Delivery: South East
Extensions: the option to extend for a further period (or periods) of up to 36 months monthsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (6)
  • Resourcing: 15%
  • Mobilisation: 15%
  • Performance Management: 10%
  • safeguarding: 10%
  • price: 40%
  • carbon reduction and social value: 10%
Published award criteria (6)
  • Resourcing: 15
  • Mobilisation: 15
  • Performance Management: 10
  • carbon reduction and social value: 10
  • safeguarding: 10
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
15 Jan 2024, 14:24 GMT
Last source update
18 Sept 2024, 09:21 BST
Authority reference
DN706973
FTS notice number
2024/S 000-029781
Classification (CPV)
Accommodation, building and window cleaning services
Delivery area
South East (UKJ44)
Official registry OCID
ocds-h6vhtk-042d2a Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
16 Feb 2024, 13:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Procurer/Advert/View ↗

Timeline

16 Feb 2024 → 1 Oct 2024 · 3 dates
  1. Submission deadline
    16 Feb 2024, 13:00 GMT
  2. Notice published
    18 Sept 2024, 09:21 BST
  3. Contract starts
    1 Oct 2024, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 18 Sept 2024
  1. Status changed to complete
    18 Sept 2024, 09:21 BST
  2. Buyer details updated
    18 Sept 2024, 09:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,853,9881 contract exc. VAT
Bids received 53 from SMEs
Contracts signed 1latest 7 May 2024
Awarded toValueDateStatus
Cleanscapes LtdSME£1,853,988 †—Awarded

Contracts

  • Contract 029781-2024-1 · Cleanscapes LtdSME

    Signed
    7 May 2024
    Value
    £1,853,988
    Period
    … – 30 Sept 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 5 from abroad3——

Contracting authority & participating public bodies

2 public bodies on the notice

Folkestone and Hythe District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Folkestone, South East, CT20 2QYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • District Council of Folkestone and HytheReview body Folkestone

Bidders & participating suppliers

1 commercial party on the notice
  • CLEANSCAPES LIMITEDAwarded supplier Coles Lane, Ockley, South East, RH5 5HWContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.