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Published 1 Jun 2023, 14:02 BST

Official UK procurement notice

Cleaning services for offices, sheltered housing and communal areas across North Wales

Official notice

Authority: Adra (Tai) Cyfyngedig

ServicesOpen procedureSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL)
Awarded value£1,792,974published contract · exc. VAT
Submissions closed 11 Sept 2023awarded 18 Dec 2023
Awarded to Godfrey Group Facilities

What is being bought

Published requirement description

Cleaning and Window Cleaning services to our offices, sheltered housing and communal areas across north Wales, as contained within the suite of documents.

  • Recurrence: when the agreement is due to expire

CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services · Office cleaning services · Window-cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1Adra is seeking the services of suitably qualified and experienced of a service…AwardedRenewal

Adra is seeking the services of suitably qualified and experienced of a service provider who is capable of providing Cleaning and Window Cleaning services to our offices, sheltered housing and communal areas across north Wales, as contained within the suite of documents.

Delivery: Wales · North Wales
Extensions: The duration of the Agreement will initially be for a period of two (2) years, with the option to extend the Agreement at Adra’s sole discretion for up to three (3) further periods of up to twelve (12) months.Variant bids: not allowed
90911000 Accommodation, building and window cleaning services90911100 Accommodation cleaning services90911200 Building-cleaning services90911300 Window-cleaning services90919200 Office cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (4)
  • Quality submission: 30%
  • Interview: 10%
  • price: 50%
  • Social Value: 10%
Published award criteria (4)
  • Quality submission: 30
  • Social Value: 10
  • Interview: 10
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · when the agreement is due to expire
First published
1 Jun 2023, 14:02 BST
Last source update
18 Dec 2023, 14:26 GMT
Award evaluation window
11 Sept 2023 – …
FTS notice number
2023/S 000-037130
Classification (CPV)
Accommodation cleaning servicesAccommodation, building and window cleaning servicesBuilding-cleaning servicesCleaning servicesOffice cleaning servicesWindow-cleaning services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-03d2f4 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

as per tender documents

Publisher note: (WA Ref:137377)

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
11 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
180 days from the deadline
Bids opened
11 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

19 Jun 2023 → 18 Dec 2023 · 4 dates
  1. Next notice expected
    19 Jun 2023, 00:00 BST
  2. Submission deadline
    11 Sept 2023, 12:00 BST
  3. Bids opened
    11 Sept 2023, 12:00 BST
  4. Notice published
    18 Dec 2023, 14:26 GMT

Notice history

4 events · 3 releases on Find a Tender · since 11 Aug 2023
  1. Status changed to active
    11 Aug 2023, 12:51 BST
  2. Procurement method changed
    11 Aug 2023, 12:51 BST
  3. Deadline published: 11 Sept 2023, 12:00 BST
    11 Aug 2023, 12:51 BST
  4. Status changed to complete
    18 Dec 2023, 14:26 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,792,9741 contract exc. VAT
Bids received 66 from SMEs
Contracts signed 1latest 18 Dec 2023
Awarded toValueDateStatus
Godfrey Group FacilitiesSME£1,792,974 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic · 6 from abroad6——

Contracting authority & participating public bodies

Adra (Tai) Cyfyngedig

Contracting authorityBody governed by public lawHousing and community amenities Ty Coch, Bangor, Wales, LL57 4BLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria