Official UK procurement notice
CLEANING SERVICES FOR COMMUNAL AREAS & WASTE MANAGEMENT SERVICES
Authority: Radius Housing Association (Housing)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Contract is for the provision of Cleaning and Waste Management Services as fully described in Document 2 Service Information.
It is the intention of Radius Housing to award a contract to a single provider for the service which includes:
- Cleaning of communal areas including entrances, hallways, corridors, lifts, driveways, paths and bin stores.
- Cleaning of offices and;
- Adhoc specialist clean
- Adhoc domestic cover
- Waste management services
The Service Information defines the cleaning tasks to be undertaken and the frequency at which these tasks are to be completed at each site. It is for the contractor to determine the amount of time needed
each period to deliver the services specified.
Details of individual properties, the frequency of cleaning and the facilities available is set out in the Service Information (Document 2) and the Asset List included in the Pricing Document.
- Not divided into lots: Radius have considered the use of Lots for this contract but do not believe the use of Lots are suitable in this instance as a priority for the Association is to create internal efficiencies in the management of this and similar contracts.
- How the procedure runs: This Competitive Flexible shall consist of an initial stage where tenderers will submit their Conditions of Participation, and their quality and cost (Award Stage) offer. The Contracting Authority may award the procurement competition to the Most Advantageous Tender after the assessment of this initial stage. However, the Contracting Authority reserves the right at its sole discretion to conduct further price only stages and to issue refined service or contract information. Revised Pricing will be assessed and will be combined with the Quality scores to provide a new Most Advantageous Tender. The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the contract.
CPV: Bin-cleaning services · Building-cleaning services · Office cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£8,000,000
- Economic & financial standing
As described in the tender documents
- Technical & professional ability
As described in the tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Contract Mobilisation and Implementation: 10%
- Service Delivery: 8%
- Performance Measurement and Performance Management: 7%
- Scheme 3 Year Evaluation Sum: 40%
- Schedule of Rates Evaluation Sum: 20%
- Hourly Rate Evaluation Sum: 5%
- Provision of Social Value: 10%
Published award criteria (7)
- Contract Mobilisation and Implementation
- Service Delivery
- Performance Measurement and Performance Management
- Provision of Social Value
- Scheme 3 Year Evaluation Sum
- Schedule of Rates Evaluation Sum
- Hourly Rate Evaluation Sum
- Economic & financial standing
As described in the tender documents
- Technical & professional ability
As described in the tender documents
- Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jun 2025, 12:26 BST
- Last source update
- 15 Jun 2026, 11:03 BST
- Award evaluation window
- Submission end – 29 Aug 2025
- Authority reference
RAD162- FTS notice number
2025/S 000-036065- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0555caFind a Tender
- How it runs
This Competitive Flexible shall consist of an initial stage where tenderers will submit their Conditions of Participation, and their quality and cost (Award Stage) offer. The Contracting Authority may award the procurement competition to the Most Advantageous Tender after the assessment of this initial stage. However, the Contracting Authority reserves the right at its sole discretion to conduct further price only stages and to issue refined service or contract information. Revised Pricing will be assessed and will be combined with the Quality scores to provide a new Most Advantageous Tender. The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the contract.
How it was run
Official notice- Submission deadline
- 4 Aug 2025, 12:00 BST
- Clarification deadline
- 28 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Via etenders NI etendersni.gov.uk ↗
Timeline
30 Jun 2025 → 15 Jun 2026 · 8 dates- Tender notice published30 Jun 2025, 12:26 BST
- Clarification questions by28 Jul 2025, 12:00 BST
- Submission deadline4 Aug 2025, 12:00 BST
- Award decision expected by29 Aug 2025, 23:59 BST
- Contract starts385 days ago1 Oct 2025, 00:00 BST
- Assessment summaries sent357 days ago29 Oct 2025
- Standstill ends347 days ago7 Nov 2025, 23:59 GMT
- Latest notice published128 days ago15 Jun 2026, 11:03 BST
Notice history
7 events · 3 releases on Find a Tender · since 30 Jun 2025- Tender notice published30 Jun 2025, 12:26 BSTUK4
- Contract award notice published29 Oct 2025, 16:26 GMTUK6
- Status changed to complete29 Oct 2025, 16:26 GMT
- Buyer details updated29 Oct 2025, 16:26 GMT
- Contract signature expected10 Nov 2025, 23:59 GMTscheduled
- Contract details notice published15 Jun 2026, 11:03 BSTUK7
- Procurement method changed15 Jun 2026, 11:03 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| THE MOUNT CHARLES GROUP LTD1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: 2 optional extensions of 12 months | £8,000,000 | 29 Oct 2025 | Awarded |
Contracts
Contract 1 · THE MOUNT CHARLES GROUP LTD
- Signed
- 14 Apr 2026
- Value
- £8,000,000
- Period
- 1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031 with extensions
- Status
- active
- Extensions
- 2 optional extensions of 12 months
3 agreed KPIs: Time - Total no of sites completed within programme · Responsive Tasks to time · Recalls to Quality Issues
- Time - Total no of sites completed within programme
- Responsive Tasks to time
- Recalls to Quality Issues
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 1 | 0 | — |
Who bid
- wonTHE MOUNT CHARLES GROUP LIMITED · Northern Ireland
- did not winBIDVEST NOONAN (UK) LIMITED · Greater London
- did not winOCS GROUP UK LIMITED · East of England
- did not winRYAK CLEANING LIMITEDSME · Northern Ireland
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Radius Housing AssociationContracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply
Bidders & participating suppliers
4 commercial parties on the notice · 1 awarded- BIDVEST NOONAN (UK) LIMITEDBidder / tenderer
- OCS GROUP UK LIMITEDBidder / tenderer
- RYAK CLEANING LIMITEDBidder / tenderer
- THE MOUNT CHARLES GROUP LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender