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Find a TenderAwardedContract award notice
Published 9 May 2025, 10:30 BST

Official UK procurement notice

Cleaning Services Contract - Public Conveniences on behalf of Portland Town Council

Official notice

Authority: Portland Town Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery: South West (UKK)
Published estimate£160,000≈ £53k / year · £192,000 inc. VAT21.6% above published estimate
Submissions closed 18 Jun 2025awarded 18 Jul 2025
Awarded to Three Town Cleaning Limited
Contract term 3 yrsends 30 Sept 2028 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Key objective of the Contract is to appoint a competent supplier to provide high quality cleaning services to the Councils public convenience with provide a positive image of the area, both for local service users as well as visitors and tourists.

CPV: Cleaning and sanitation services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£160,000
Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs) · up to 30 Sept 2030 with extensionsValue: £160,000 exc. VAT · £192,000 inc. VAT
Delivery: South WestEligibility: SME eligibleVCSE eligible
Extensions: As detailed within the tender documentation and appendices. · The Contract period is for an initial three-year period with the option of two further annual extensions for a total tender period of five years.
90900000 Cleaning and sanitation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality criteria 40% Price criteria 60% Refer to tender pack for full details

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 May 2025, 10:30 BST
Last source update
18 Jul 2025, 10:44 BST
Authority reference
05/25 (1)
FTS notice number
2025/S 000-019965
Latest notice
Contract award notice (UK6)
Classification (CPV)
Cleaning and sanitation services
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-050f73 Find a Tender

How it was run

Official notice
Submission deadline
18 Jun 2025, 12:00 BST
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

Please submit completed tenders to [email protected]

Timeline

9 May 2025 → 1 Oct 2025 · 4 dates
  1. Tender notice published
    9 May 2025, 10:30 BST
  2. Submission deadline
    18 Jun 2025, 12:00 BST
  3. Latest notice published
    18 Jul 2025, 10:44 BST
  4. Contract starts387 days ago
    1 Oct 2025, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 9 May 2025
  1. Tender notice published
    9 May 2025, 10:30 BST
    UK4
  2. Contract award notice published
    18 Jul 2025, 10:44 BST
    UK6
  3. Status changed to complete
    18 Jul 2025, 10:44 BST
  4. Contract signature expected
    8 Aug 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £194,6311 award exc. VAT
Bids received 44 from SMEs
Awarded toValueDateStatus
Three Town Cleaning LimitedSME1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030Extensions: Review of performance inline with contract · Options: Variation options includes use of consumables/minor works and changes to site cleans£194,63118 Jul 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders40—

Contracting authority & participating public bodies

Portland Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBQJ-6188-HYPV Portland Community Venue Three Yards Close, Portland, South West, DT51JNContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (12)

Official links; attachments are not copied

Tender pack and attachments

Show 2 more documents
  • Bidding documents and specifications tenderBidding documents and specificationsXLSXClarification Log Version 1
  • Technical specifications tenderTechnical specificationsAt the time of issuing on Find a Tender there is a known issue in regard to providing additional updated documents. Accordingly, for this tender any clarifications (or indeed if a new document is to be posted) then it will be updated onto the Council's website see above. If you a…

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender