Official UK procurement notice
PRO-517 - Cleaning Services, Consumables and Related Services
Authority: Buckinghamshire & Milton Keynes Fire Authority (Police & fire)
What is being bought2 lots · detail below
Published requirement descriptionBuckinghamshire Fire and Rescue Service (BFRS) are seeking to award contract(s) for cleaning services, consumables and related services to multiple Fire Service sites within the County of Buckinghamshire and Milton Keynes.The tender consists of 2 Lots with bidders invited to bid for each or both Lots: Lot 1 South Sites- consists of 4 sites across the South of the County, Lot 2 North Sites – consists of 5 sites across the North of the County and Milton KeynesFull details of the site locations and requirements are detailed in the tender documentsSite visits are available to interested bidders on the following dates:11 September 2024 – LOT 1 South Sites12 September 2024 – LOT 2 North SitesFull details of the site visits schedule is provided within the tender documents at in-tendhost.co.uk/bucksfire/aspx/HomeThe ↗ awarded contract(s) will commence 01 April 2025 for a term of 3 years with an option to extend up to 24 mths, 5 years in total. Fixed price for initial 2 years
CPV: Cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£270,000 together)Lot #1South Sites - BuckinghamshireAwardedRenewalPublished value£103,000
The Contracting Authority is seeking to award a contract for general cleaning services including supply of consumables and ability to provide specialist kitchen deep clean services to four Fire Service sites within the south of the county of Buckinghamshire. Dedicated cleaners will provide cleaning services to the 4 sites, including core consumables & ability to provide kitchen deep clean services as detailed within the tender documents. The contract initial term is 3 years with an option to extend a further 2 years to a total of 5 years. The estimated annual value of this contract is £34,052.
Lot #2North Sites - Buckinghamshire & Milton KeynesAwardedRenewalPublished value£167,000
The Contracting Authority is seeking to award a contract for general cleaning services including supply of consumables and ability to provide specialist kitchen deep clean services to five Emergency Service sites within the North of the county of Buckinghamshire and Milton Keynes area. Dedicated cleaners will provide cleaning services to the 5 sites, including core consumables & ability to provide kitchen deep clean services as detailed within the tender documents. The contract initial term is 3 years with an option to extend a further 2 years to a total of 5 years. The estimated annual value of this contract is £55,445.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- As set out in the tender documents: 70%
- price: 30%
Published award criteria (2)
- As set out in the tender documents: 70%
- Price: 30%
- Suitability
As stated in procurement documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Aug 2024, 15:40 BST
- Last source update
- 18 Dec 2024, 13:19 GMT
- Award evaluation window
- 18 Oct 2024 – …
- Authority reference
PRO-517- FTS notice number
2024/S 000-040770- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04966fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed in the procurement documents
How it was run
Official notice- Submission deadline
- 18 Oct 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 18 Oct 2024, 12:00 BST
Timeline
18 Oct 2024 → 1 Apr 2025 · 4 dates- Submission deadline18 Oct 2024, 12:00 BST
- Bids opened18 Oct 2024, 12:00 BST
- Notice published18 Dec 2024, 13:19 GMT
- Contract starts1 Apr 2025, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Dec 2024, 13:19 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · South Sites - Buckinghamshire1 award | |||
| Sasse LimitedSMECleaning Services , Consumables & Related Services - South Sites | — | — | Awarded |
| Lot 2 · North Sites - Buckinghamshire & Milton Keynes1 award | |||
| Sasse LimitedSMECleaning Services , Consumables & Related Services - North Sites | — | — | Awarded |
Contracts
Cleaning Services , Consumables & Related Services - South Sites · Sasse LimitedSME
- Signed
- 18 Dec 2024
- Value
- £150,000
- Period
- … – 31 Mar 2028
- Status
- active
Cleaning Services , Consumables & Related Services - North Sites · Sasse LimitedSME
- Signed
- 18 Dec 2024
- Value
- £250,000
- Period
- … – 31 Mar 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · South Sites - Buckinghamshire | 9bids · 9 electronic | 9 | — | — |
| 2 · North Sites - Buckinghamshire & Milton Keynes | 9bids · 9 electronic | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of Justice High Court of England and Wales Review body
Bidders & participating suppliers
2 commercial parties on the noticeOfficial documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria