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Published 28 Jan 2022, 19:10 GMT

Official UK procurement notice

Cleaning Services at Nidderdale High School

Official notice

Authority: RED BOX CONSULTANCY SERVICES LIMITED·Consortium: 2 public authorities

ServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: Yorkshire & Humber (UKE)
Awarded value£67,694published contract · exc. VAT
Submissions closed 23 Feb 2022awarded 22 Mar 2022
Awarded to EnCore Services

What is being bought

Published requirement description

The key aims of the tender are to:

 Provide a high standard of cleaning

 Deliver the cleaning services with consistency - good quality assurance systems in place

 Good communication at local and operations manager level with the School - two-way communication

 Daily interaction with the School representative at each site

 Develop an effective method of handing over any special needs and comments on a daily basis

 Cleaners to work the hours that best suit the needs of the School and maximise the work completed

 Training and development of the teams at the School

Transfer of Undertakings

All contractors are informed that TUPE 2006 Regulations DO NOT APPLY to this contract.

For the purpose of this tender please cost for 60 hours of cleaning with 20 hours of supervision per week. The Supervisor was 60% cleaning, 40% supervision. There is opportunity to submit an alternative proposal for the school to review but the evaluation will be based on the 80 hours previously used.

The Service comprises:

 The cleaning service to all buildings as described within the attached schedule of areas.

 Additional cleaning services to cover the use of the buildings outside normal operating hours

CPV: School cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1All of the tenders will be subject to a detailed evaluation process which will be…AwardedRenewal

All of the tenders will be subject to a detailed evaluation process which will be based on an appropriate balance between sound commercial principles, technical expertise and a firm commitment to meeting all of the School's requirements.

The Evaluation Matrix below details the requirements of this tender including weighting. The School shall be under no obligation to accept the lowest of any tender prices submitted hereunder.

ELEMENT

Commercial

Cleaning Financial response

Financial Narrative

Quality

Company Information

Vision for the Performance of Works - Cleaning

Holiday Cleaning

Health, Safety and Environmental Management

Quality Assurance

TUPE

Labour transition

Continuity of Service

Monitoring of Hours

Human Resources Policy

Management Support

Documentation

Mobilisation

Innovation and AI

References

Contract Start Date - 25th April 2022

Specification for usual School areas e.g., classroom and offices are included in the document. We have therefore detailed additional areas or specific details for sites below which fall out of these particulars or have specific requirements or timings.

Detailed scaled plans will be provided as well as the opportunity to visit the School - 8th February 2022 - 3:30pm

Delivery: Yorkshire & Humber · Nidderdale High School and Community College Low Wath Road, Pateley Bridge, Harrogate, North Yorkshire, HG3 5HL
Extensions: Extension options for 2 further 12 month extensions to be discussed in year 3 and 4.Variant bids: not allowed
90919300 School cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Qualitative Information: 50%
  • Financial Information: 50%
Published award criteria (2)
  • Qualitative Information: 50
  • Financial Information: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
28 Jan 2022, 19:10 GMT
Last source update
22 Mar 2022, 11:54 GMT
Award evaluation window
23 Feb 2022 – …
FTS notice number
2022/S 000-007701
Classification (CPV)
School cleaning services
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-0310cd Find a Tender

Publisher note: Documents for this tender should be requested via email from [email protected]

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
23 Feb 2022, 15:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bids opened
23 Feb 2022, 15:01 GMT
Detailed submission instructions & authority contactsFrom official release

www.redboxcs.com ↗

Timeline

23 Feb 2022 → 22 Mar 2022 · 3 dates
  1. Submission deadline
    23 Feb 2022, 15:00 GMT
  2. Bids opened
    23 Feb 2022, 15:01 GMT
  3. Notice published
    22 Mar 2022, 11:54 GMT

Notice history

2 events · 2 releases on Find a Tender · since 22 Mar 2022
  1. Status changed to complete
    22 Mar 2022, 11:54 GMT
  2. Buyer details updated
    22 Mar 2022, 11:54 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £67,6941 contract exc. VAT
Bids received 3
Contracts signed 1latest 22 Mar 2022
Awarded toValueDateStatus
EnCore ServicesSME£67,694 †—Awarded

Contracts

  • Contract 007701-2022-1 · EnCore ServicesSME

    Signed
    22 Mar 2022
    Value
    £67,694
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

2 public bodies on the notice

RED BOX CONSULTANCY SERVICES LIMITED

Contracting authorityBody governed by public lawEducation 1 Innisfree Close, HARROGATE, Yorkshire & Humber, HG28PLContact name, email, phone

Consortium members and other public bodies

  • Nidderdale High School and Community College - Cleaning Services TenderContracting authorityBody governed by public lawEducation HARROGATE, Yorkshire & HumberContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Red Box Consultancy ServicesReview body Harrogate
  • Red Box Consultancy Services LtdReview body HarrogateContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.