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Find a TenderAwardedContract details notice
Published 28 Mar 2025, 09:41 GMT

Official UK procurement notice

Cleaning Services at Designated Lisburn and Castlereagh City Council Premises

Official notice

Authority: Lisburn and Castlereagh City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Northern Ireland (UKN0E)
Published estimate£3,655,825,200≈ £1.5m / year · £3,655,825,200 inc. VAT · 1 value update
Submissions closed 9 Sept 2025awarded 21 Nov 2025
Awarded to THE MOUNT CHARLES GROUP LTD
Contract term 2 yrsends 30 Nov 2027 · up to 30 Nov 2029 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The Council wishes to appoint a suitable contractor for the provision of cleaning services at designated Lisburn and Castlereagh City Council premises as listed in the provided tender documentation.

  • The authority expects to re-tender this requirement around 16 Jul 2029, 23:59 BST.

CPV: Building-cleaning services · Cleaning and sanitation services · Cleaning services · Office cleaning services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£3,655,825,200
Contract period: 1 Dec 2025 – 30 Nov 2027 (2 yrs) · up to 30 Nov 2029 with extensionsValue: £3,655,825,200 exc. VAT · £3,655,825,200 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
Extensions: Contract allows for 2 extension periods of 1 year each
90900000 Cleaning and sanitation services90910000 Cleaning services90911200 Building-cleaning services90919200 Office cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 60%Social value: 5%
Published sub-criteria (7)
  • Service Delivery: 10%
  • Staffing: 10%
  • Value for Money: 5%
  • Safety Requirements: 5%
  • Team Members Experience: 5%
  • Overall Total Cost: 60%
  • Social Value: 5%
Published award criteria (7)
  • Service Delivery
  • Staffing
  • Value for Money
  • Safety Requirements
  • Social Value
  • Team Members Experience
  • Overall Total Cost
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 16 Jul 2029
First published
28 Mar 2025, 09:41 GMT
Last source update
29 Jan 2026, 21:19 GMT
Award evaluation window
Submission end – 13 Oct 2025
Authority reference
T24/25-050
FTS notice number
2025/S 000-046272
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building-cleaning servicesCleaning and sanitation servicesCleaning servicesOffice cleaning services
Delivery area
Northern Ireland (UKN0E)
Official registry OCID
ocds-h6vhtk-04f9d0 Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
9 Sept 2025, 23:59 BST
Clarification deadline
2 Sept 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted via eTendersNI - etendersni.gov.uk ↗

Timeline

28 Mar 2025 → 29 Jan 2026 · 10 dates
  1. Planning notice published
    28 Mar 2025, 09:41 GMT
  2. Next notice expected
    3 Jun 2025, 00:59 BST
  3. Tender notice published
    5 Aug 2025, 16:22 BST
  4. Clarification questions by
    2 Sept 2025, 23:59 BST
  5. Submission deadline
    9 Sept 2025, 23:59 BST
  6. Award decision expected by377 days ago
    13 Oct 2025, 23:59 BST
  7. Assessment summaries sent339 days ago
    21 Nov 2025
  8. Contract starts329 days ago
    1 Dec 2025
  9. Standstill ends326 days ago
    3 Dec 2025, 23:59 GMT
  10. Latest notice published270 days ago
    29 Jan 2026, 21:19 GMT

Notice history

9 events · 4 releases on Find a Tender · since 28 Mar 2025
  1. Preliminary market engagement notice published
    28 Mar 2025, 09:41 GMT
    UK2
  2. Tender notice published
    5 Aug 2025, 16:22 BST
    UK4
  3. Status changed to active
    5 Aug 2025, 16:22 BST
  4. Procurement method changed
    5 Aug 2025, 16:22 BST
  5. Deadline published: 9 Sept 2025, 23:59 BST
    5 Aug 2025, 16:22 BST
  6. Contract award notice published
    21 Nov 2025, 09:10 GMT
    UK6
  7. Status changed to complete
    21 Nov 2025, 09:10 GMT
  8. Contract signature expected
    4 Dec 2025, 23:59 GMT
    scheduled
  9. Contract details notice published
    29 Jan 2026, 21:19 GMT
    UK7
Routine re-releases (4)
  • 2025-03: 1 release · 28 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value Not summedvery large published value (£1bn+), not counted until verified; check the notice
Bids received 63 from SMEs
Named bidders 6published on the award notice
Contracts signed 1latest 1 Jan 2026
Awarded toValueDateStatus
THE MOUNT CHARLES GROUP LTD4 Dec 2025 – 3 Dec 2027 · up to 3 Dec 2029Extensions: Initial contract period of 2 years with the option to extend for 2 further periods of 12 months each.£3,655,825,200 inc. VATten times the procedure’s published value or more · possibly a unit error, check the notice21 Nov 2025Awarded

Contracts

  • Contract 1 · THE MOUNT CHARLES GROUP LTD

    Signed
    1 Jan 2026
    Value
    £3,655,825,200 inc. VAT
    Period
    1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2029 with extensions
    Status
    active
    Extensions
    2 years with possible extension of 2 further periods of 12 months each

    No agreed KPIs: Under 5m

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders30—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Lisburn & Castlereagh City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PHHT-5875-NTNM Lagan Valley Island, Lisburn, Northern Ireland, BT27 4RLContact email

Bidders & participating suppliers

6 commercial parties on the notice · 1 awarded
  • BIDVEST NOONAN (UK) LIMITEDBidder / tendererGB-COH: 05049403GB-PPON: PVRJ-4889-YZZV 15 St Botolph Street, London, London, EC3A 7BB
  • DGS SERVICE SOLUTIONS LIMITEDBidder / tendererGB-COH: NI619759GB-PPON: PGZL-4842-ZNRG 12 Harbour Court, Heron Road, Belfast, Northern Ireland, BT3 9HB
  • OCS GROUP UK LIMITEDBidder / tendererGB-COH: 03056469GB-PPON: PNJD-4733-GTBJ New Century House, Ipswich, East of England, IP3 9SJ
  • PRECISION INDUSTRIAL SERVICES LIMITEDBidder / tendererGB-COH: NI035996GB-PPON: PQQM-5741-NTQX 28 Campsie Industrial Estate, Eglinton, Northern Ireland, BT47 3XX
  • RYAK CLEANING LIMITEDBidder / tendererGB-COH: NI658337GB-PPON: PNBM-3759-VXYH 9 Hillview Road, Belfast, Northern Ireland, BT14 7BT
  • THE MOUNT CHARLES GROUP LIMITEDAwarded supplierGB-COH: NI021840GB-PPON: PLJT-6546-QRPM Annon House 261 to 262 Ormeau Road, Belfast, Northern Ireland, BT7 3GGContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure