Unmodified official OCDS data retained by Tenderline for this procurement process.
Complete current OCDS release JSON
{
"id": "020333-2023",
"tag": [
"tender"
],
"date": "2023-07-14T14:27:12+01:00",
"ocid": "ocds-h6vhtk-03e221",
"buyer": {
"id": "GB-FTS-73086",
"name": "Portsmouth City Council"
},
"tender": {
"id": "P00004858",
"lots": [
{
"id": "1",
"value": {
"amount": 200000,
"currency": "GBP"
},
"status": "active",
"options": {
"description": "Option to extend by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties."
},
"hasOptions": true,
"hasRenewal": false,
"description": "The Council is seeking to enter into a partnership with an operator committed to delivering the following:\n•\tA commitment to value for money by driving improvements and efficiencies on a whole life cost basis for the duration of the contract, whilst maintaining high standards of delivery\n•\tA flexible, innovative approach to managing significant short and long term changes in specifications and responding to budgetary pressures through the life of the contract\n•\tA commitment to open partnership working\n•\tA commitment to investing in staff on an ongoing basis\n•\tA focus on health & safety and understanding of the impact of reporting potential concerns of vulnerable service users - all the current sites include working with vulnerable adults and children\n•\tAn ability to engage into markets for vulnerable and disadvantaged groups for activities including recruitment, staff development etc.\n•\tA commitment to reducing waste within the life time of the contract and reduce the environmental impact in providing the services \n•\tAn understanding of the materials and equipment used to provide a clean and safe environment to increase the life of building fabric & furnishings and contribute towards a positive customer experience\n•\tA commitment to addressing safeguarding issues to ensure all service users can use the site without risk of harm to themselves or others \n•\tA desire to engage with stakeholders to ensure end service users can contribute to outcome of providing a clean and safe site\nThe Council require a set level of minimum standards and performance management principles for each individual site. \n•\tPortsmouth Day Services \n•\tNew Road Day Centre\n•\tHenderson Road Centre \nHowever, the specification approach we're seeking is twofold; each site will have scheduled activities as a guide to ensure it is resourced properly, but the main requirement will be output based, i.e. the building is clean without having to recourse to extensive periodic cleans.\nRequired Outputs\nRoutine Cleaning \nRoutine cleaning is the carrying out of a daily/weekly programme of maintenance operations that will include: \n•\tDust and wipe \n•\tHard surface vacuum \n•\tFloor maintenance buffing/vacuum Mop/Brush sweep \n•\tEmpty waste bins \n•\tVacuum carpet \n•\tSpray and damp mop \n•\tRemove marks from internal glazing\n•\tDust/wipe sills, radiators, ledges and skirting boards \n•\tCleaning kitchen / dining room floors, tiles and appliances exteriors\n•\tSanitising toilets/washrooms/bathrooms \nThe frequency of when these operations are normally carried out is contained within the individual site specification. Each site will allocate the current service hours, staffing requirement and schedule to provide the cleaning provisions on site.\nSuppliers are directed to the procurement documents available via In-tend for specifications and further site information.",
"contractPeriod": {
"durationInDays": 1080
},
"submissionTerms": {
"variantPolicy": "notAllowed"
}
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryLocation": {
"description": "The Council is inviting providers to submit tenders in respect of the following Portsmouth based sites:\n•\tPortsmouth Day Services - 117 Orchard Road, Southsea, Portsmouth, PO4 0AD\n•\tNew Road Day Centre - 5 Balliol Rd , Fratton, Portsmouth, PO2 7PP\n•\tHenderson Road Centre - Ferry Road, Southsea, Portsmouth, PO4 9AG\nInterested suppliers should note that tenders are only being invited for delivery of services at all 3 of the sites, tenders for delivery of services at only 1 or 2 of the sites is not permitted under this process."
},
"deliveryAddresses": [
{
"region": "UKJ3"
}
],
"additionalClassifications": [
{
"id": "90911000",
"scheme": "CPV",
"description": "Accommodation, building and window cleaning services"
},
{
"id": "90919100",
"scheme": "CPV",
"description": "Cleaning services of office equipment"
},
{
"id": "90919200",
"scheme": "CPV",
"description": "Office cleaning services"
}
]
}
],
"title": "Cleaning Services - 3 Sites",
"value": {
"amount": 200000,
"currency": "GBP"
},
"status": "active",
"coveredBy": [
"GPA"
],
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"bidOpening": {
"date": "2023-08-14T12:01:00+01:00"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"awardPeriod": {
"startDate": "2023-08-14T12:01:00+01:00"
},
"description": "Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide cleaning services at three sites managed by Adult Social Care. \nThe 3 sites which will be covered under the contract are as follows:\n•\tPortsmouth Day Services - 117 Orchard Road, Southsea, Portsmouth, PO4 0AD\n•\tNew Road Day Centre - 5 Balliol Rd , Fratton, Portsmouth, PO2 7PP\n•\tHenderson Road Centre - Ferry Road, Southsea, Portsmouth, PO4 9AG\nInterested suppliers should note that tenders are only being invited for delivery of services at all 3 of the sites, tenders for delivery of services at only 1 or 2 of the sites is not permitted under this process.\nThe council's target date for award of contract is September 1st 2023 with service commencement following on October 27th 2023. \nThe estimated annual value of the contract is £40,000 based upon current specification, cleaning frequencies and sites. \nThe value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of sites from the contract. \nThe council cannot provide any guarantees of increases or decreases of the contract, however any increases will be capped at 50% of the per annum contract value. The upper value of the contract is £60,000 per annum. The estimated value per site is:\n•\tNew Road Day Centre - £16,000 per annum\n•\tHenderson Road Centre - £16,000 per annum\n•\tPortsmouth Carers Centre - £8,000 per annum\nThe initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. \nThe form of contract used will be the Council's standard terms for the supply of services.\nSite tours will be held between Monday 24th July and Wednesday 26th July 2023 at a time to be mutually agreed between the council and the tendering supplier. \nTenderers are required to visit all 3 of the sites prior to submission of tender. If a tender is received and there is no evidence that the tenderer has attended all the sites, the council reserves the right to put the tender aside. \nInterested suppliers must confirm full names & positions of attendees via InTend correspondence by Friday 21st July 2023 at 12:00. \nDue to staff rotas the council cannot provide any flexibility to dates for visits to site. The council may not be able to accommodate requests for site visits after Friday 21st July at 12:00. \nThe Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement timetable is set out below.\n•\tProcurement documents available on In-tend - Thursday 13th July 2023\n•\tSite Visits - Monday 24th - Wednesday 26th July 2023\n•\tDeadline for requests for clarification - Tuesday 1st August 2023 at 23:59\n•\tTender return deadline - Monday 14th August 2023 at 12:00\n•\tAward decision notified to bidder - Friday 18th August 2023\n•\tStandstill period ends - Thursday 31st August 2023 at 23:59\n•\tContract award - Friday 1st September 2023\n•\tMobilisation - Monday 4th September 2023\n•\tStart of contract - October 27th October 2023\nThe Council will administrate the procurement process using its e-sourcing system In-tend which will be used for:\n•\tAccess to and issue of procurement information & documentation \n•\tPre-tender submission clarification requests and response\n•\tTender submission \n•\tTender opening & access to responses\n•\tPost-tender submission clarification requests and response\n•\tAward decision notification & feedback\n•\tPublication of summary contract register information in accordance with Local Government Transparency Code (2015) requirements\nThe In-tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home",
"tenderPeriod": {
"endDate": "2023-08-14T12:00:00+01:00"
},
"communication": {
"atypicalToolUrl": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home"
},
"hasRecurrence": true,
"classification": {
"id": "90911200",
"scheme": "CPV",
"description": "Building-cleaning services"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"submissionMethod": [
"electronicSubmission",
"written"
],
"procurementMethod": "open",
"mainProcurementCategory": "services",
"submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home",
"procurementMethodDetails": "Open procedure"
},
"parties": [
{
"id": "GB-FTS-73086",
"name": "Portsmouth City Council",
"roles": [
"buyer"
],
"address": {
"region": "UKJ31",
"locality": "PORTSMOUTH",
"postalCode": "PO1 2AL",
"countryName": "United Kingdom",
"streetAddress": "Civic Offices, Guildhall Square"
},
"details": {
"url": "https://www.portsmouth.gov.uk/services/business/procurement/contract-opportunities-with-us/",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
"id": "01",
"scheme": "COFOG",
"description": "General public services"
}
]
},
"identifier": {
"legalName": "Portsmouth City Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"contactPoint": {
"url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home",
"name": "Procurement Service",
"email": "procurement@portsmouthcc.gov.uk",
"telephone": "+44 2392688235"
}
},
{
"id": "GB-FTS-1579",
"name": "The High Court of Justice",
"roles": [
"reviewBody"
],
"address": {
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom",
"streetAddress": "The Strand"
},
"identifier": {
"legalName": "The High Court of Justice"
},
"contactPoint": {
"telephone": "+44 2079476000"
}
}
],
"language": "en",
"initiationType": "tender"
}Complete JSON history (1 releases)
14 Jul 2023 · 020333-2023 · tender
{
"id": "020333-2023",
"tag": [
"tender"
],
"date": "2023-07-14T14:27:12+01:00",
"ocid": "ocds-h6vhtk-03e221",
"buyer": {
"id": "GB-FTS-73086",
"name": "Portsmouth City Council"
},
"tender": {
"id": "P00004858",
"lots": [
{
"id": "1",
"value": {
"amount": 200000,
"currency": "GBP"
},
"status": "active",
"options": {
"description": "Option to extend by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties."
},
"hasOptions": true,
"hasRenewal": false,
"description": "The Council is seeking to enter into a partnership with an operator committed to delivering the following:\n•\tA commitment to value for money by driving improvements and efficiencies on a whole life cost basis for the duration of the contract, whilst maintaining high standards of delivery\n•\tA flexible, innovative approach to managing significant short and long term changes in specifications and responding to budgetary pressures through the life of the contract\n•\tA commitment to open partnership working\n•\tA commitment to investing in staff on an ongoing basis\n•\tA focus on health & safety and understanding of the impact of reporting potential concerns of vulnerable service users - all the current sites include working with vulnerable adults and children\n•\tAn ability to engage into markets for vulnerable and disadvantaged groups for activities including recruitment, staff development etc.\n•\tA commitment to reducing waste within the life time of the contract and reduce the environmental impact in providing the services \n•\tAn understanding of the materials and equipment used to provide a clean and safe environment to increase the life of building fabric & furnishings and contribute towards a positive customer experience\n•\tA commitment to addressing safeguarding issues to ensure all service users can use the site without risk of harm to themselves or others \n•\tA desire to engage with stakeholders to ensure end service users can contribute to outcome of providing a clean and safe site\nThe Council require a set level of minimum standards and performance management principles for each individual site. \n•\tPortsmouth Day Services \n•\tNew Road Day Centre\n•\tHenderson Road Centre \nHowever, the specification approach we're seeking is twofold; each site will have scheduled activities as a guide to ensure it is resourced properly, but the main requirement will be output based, i.e. the building is clean without having to recourse to extensive periodic cleans.\nRequired Outputs\nRoutine Cleaning \nRoutine cleaning is the carrying out of a daily/weekly programme of maintenance operations that will include: \n•\tDust and wipe \n•\tHard surface vacuum \n•\tFloor maintenance buffing/vacuum Mop/Brush sweep \n•\tEmpty waste bins \n•\tVacuum carpet \n•\tSpray and damp mop \n•\tRemove marks from internal glazing\n•\tDust/wipe sills, radiators, ledges and skirting boards \n•\tCleaning kitchen / dining room floors, tiles and appliances exteriors\n•\tSanitising toilets/washrooms/bathrooms \nThe frequency of when these operations are normally carried out is contained within the individual site specification. Each site will allocate the current service hours, staffing requirement and schedule to provide the cleaning provisions on site.\nSuppliers are directed to the procurement documents available via In-tend for specifications and further site information.",
"contractPeriod": {
"durationInDays": 1080
},
"submissionTerms": {
"variantPolicy": "notAllowed"
}
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryLocation": {
"description": "The Council is inviting providers to submit tenders in respect of the following Portsmouth based sites:\n•\tPortsmouth Day Services - 117 Orchard Road, Southsea, Portsmouth, PO4 0AD\n•\tNew Road Day Centre - 5 Balliol Rd , Fratton, Portsmouth, PO2 7PP\n•\tHenderson Road Centre - Ferry Road, Southsea, Portsmouth, PO4 9AG\nInterested suppliers should note that tenders are only being invited for delivery of services at all 3 of the sites, tenders for delivery of services at only 1 or 2 of the sites is not permitted under this process."
},
"deliveryAddresses": [
{
"region": "UKJ3"
}
],
"additionalClassifications": [
{
"id": "90911000",
"scheme": "CPV",
"description": "Accommodation, building and window cleaning services"
},
{
"id": "90919100",
"scheme": "CPV",
"description": "Cleaning services of office equipment"
},
{
"id": "90919200",
"scheme": "CPV",
"description": "Office cleaning services"
}
]
}
],
"title": "Cleaning Services - 3 Sites",
"value": {
"amount": 200000,
"currency": "GBP"
},
"status": "active",
"coveredBy": [
"GPA"
],
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"bidOpening": {
"date": "2023-08-14T12:01:00+01:00"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"awardPeriod": {
"startDate": "2023-08-14T12:01:00+01:00"
},
"description": "Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide cleaning services at three sites managed by Adult Social Care. \nThe 3 sites which will be covered under the contract are as follows:\n•\tPortsmouth Day Services - 117 Orchard Road, Southsea, Portsmouth, PO4 0AD\n•\tNew Road Day Centre - 5 Balliol Rd , Fratton, Portsmouth, PO2 7PP\n•\tHenderson Road Centre - Ferry Road, Southsea, Portsmouth, PO4 9AG\nInterested suppliers should note that tenders are only being invited for delivery of services at all 3 of the sites, tenders for delivery of services at only 1 or 2 of the sites is not permitted under this process.\nThe council's target date for award of contract is September 1st 2023 with service commencement following on October 27th 2023. \nThe estimated annual value of the contract is £40,000 based upon current specification, cleaning frequencies and sites. \nThe value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of sites from the contract. \nThe council cannot provide any guarantees of increases or decreases of the contract, however any increases will be capped at 50% of the per annum contract value. The upper value of the contract is £60,000 per annum. The estimated value per site is:\n•\tNew Road Day Centre - £16,000 per annum\n•\tHenderson Road Centre - £16,000 per annum\n•\tPortsmouth Carers Centre - £8,000 per annum\nThe initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. \nThe form of contract used will be the Council's standard terms for the supply of services.\nSite tours will be held between Monday 24th July and Wednesday 26th July 2023 at a time to be mutually agreed between the council and the tendering supplier. \nTenderers are required to visit all 3 of the sites prior to submission of tender. If a tender is received and there is no evidence that the tenderer has attended all the sites, the council reserves the right to put the tender aside. \nInterested suppliers must confirm full names & positions of attendees via InTend correspondence by Friday 21st July 2023 at 12:00. \nDue to staff rotas the council cannot provide any flexibility to dates for visits to site. The council may not be able to accommodate requests for site visits after Friday 21st July at 12:00. \nThe Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement timetable is set out below.\n•\tProcurement documents available on In-tend - Thursday 13th July 2023\n•\tSite Visits - Monday 24th - Wednesday 26th July 2023\n•\tDeadline for requests for clarification - Tuesday 1st August 2023 at 23:59\n•\tTender return deadline - Monday 14th August 2023 at 12:00\n•\tAward decision notified to bidder - Friday 18th August 2023\n•\tStandstill period ends - Thursday 31st August 2023 at 23:59\n•\tContract award - Friday 1st September 2023\n•\tMobilisation - Monday 4th September 2023\n•\tStart of contract - October 27th October 2023\nThe Council will administrate the procurement process using its e-sourcing system In-tend which will be used for:\n•\tAccess to and issue of procurement information & documentation \n•\tPre-tender submission clarification requests and response\n•\tTender submission \n•\tTender opening & access to responses\n•\tPost-tender submission clarification requests and response\n•\tAward decision notification & feedback\n•\tPublication of summary contract register information in accordance with Local Government Transparency Code (2015) requirements\nThe In-tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home",
"tenderPeriod": {
"endDate": "2023-08-14T12:00:00+01:00"
},
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"atypicalToolUrl": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home"
},
"hasRecurrence": true,
"classification": {
"id": "90911200",
"scheme": "CPV",
"description": "Building-cleaning services"
},
"submissionTerms": {
"languages": [
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],
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"durationInDays": 180
}
},
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],
"procurementMethod": "open",
"mainProcurementCategory": "services",
"submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home",
"procurementMethodDetails": "Open procedure"
},
"parties": [
{
"id": "GB-FTS-73086",
"name": "Portsmouth City Council",
"roles": [
"buyer"
],
"address": {
"region": "UKJ31",
"locality": "PORTSMOUTH",
"postalCode": "PO1 2AL",
"countryName": "United Kingdom",
"streetAddress": "Civic Offices, Guildhall Square"
},
"details": {
"url": "https://www.portsmouth.gov.uk/services/business/procurement/contract-opportunities-with-us/",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
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"scheme": "COFOG",
"description": "General public services"
}
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"identifier": {
"legalName": "Portsmouth City Council",
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"url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home",
"name": "Procurement Service",
"email": "procurement@portsmouthcc.gov.uk",
"telephone": "+44 2392688235"
}
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{
"id": "GB-FTS-1579",
"name": "The High Court of Justice",
"roles": [
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],
"address": {
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom",
"streetAddress": "The Strand"
},
"identifier": {
"legalName": "The High Court of Justice"
},
"contactPoint": {
"telephone": "+44 2079476000"
}
}
],
"language": "en",
"initiationType": "tender"
}