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Published 20 Mar 2025, 09:14 GMT

Official UK procurement notice

Cleaning Services 2025 · UK public procurement notice

Official notice

Authority: Merthyr Tydfil County Borough Council (Local council)

Framework agreementServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL15)
Framework ceiling (notional)£3,200,000framework ceiling, not attributable revenue
Submissions closed 17 Apr 2025awarded 7 Jul 2025
Awarded to Solo Service Group Limited
Framework period 3 yrsends 31 Aug 2028 · up to 31 Aug 2029 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Provision of Cleaning Services to schools and other educational establishments

  • The authority expects to re-tender this requirement around 31 Jan 2029, 23:59 GMT.
  • How the procedure runs: A 2-stage process that includes a Participation Stage 1 with a Stage 2 Invitation to Tender for shortlisted bidders Proses 2 gam sy’n cynnwys Cam Cyfranogi 1 gyda Chais i Dendro Cam 2 ar gyfer cynigwyr ar y rhestr fer
  • No preliminary market engagement: The market for this service is well-known so market engagement would not have been of any benefit. In addition, the tender preparation started under PCR 2015 when this was not a requirement. Mae'r farchnad ar gyfer y gwasanaeth hwn yn adnabyddus felly ni fyddai ymgysylltu â'r farchnad wedi bod o unrhyw fudd. Yn ogystal, dechreuodd y gwaith o baratoi tendrau o dan PCR 2015 pan nad oedd hyn yn ofynnol.

CPV: Cleaning services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 1 suppliers · 4 bids received (4.0 per place) · 1 appointed (full)
Framework period
3 yrs · up to 4 yrs from 1 Sept 2025
Published description of the framework

Price determined through tender process - each participating establishment will create a call-off contract

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£3,200,000
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2029 with extensionsValue: £3,200,000 exc. VAT · £3,840,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Optional extension of 1 year depending on continued availability of funding and successful provider performance Estyniad dewisol o 1 flwyddyn yn dibynnu ar argaeledd cyllid parhaus a pherfformiad darparwr llwyddiannusSecond stage: up to 5 candidates invited to tender
90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    As outlined in tender documentation

    Fel yr amlinellwyd yn y dogfennau tendro

  • Technical & professional ability

    As outlined in tender documentation

    Fel yr amlinellwyd yn y dogfennau tendro

  • Condition of participation

    As outlined in tender documentation

    Fel yr amlinellwyd yn y dogfennau tendro

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality (Technical Ability) / Ansawdd (Gallu Technegol): 70%
  • Price: 30%
Published award criteria (2)
  • Quality (Technical Ability) / Ansawdd (Gallu Technegol): Response to quality questions as outlined in the tender documents Ymateb i gwestiynau ansawdd fel yr amlinellwyd yn y dogfennau tendro
  • Price: Prices for a schedule of cleaning services Prisiau ar gyfer rhestr o wasanaethau glanhau
Conditions of participation3
  • Economic & financial standing

    As outlined in tender documentation

    Fel yr amlinellwyd yn y dogfennau tendro

  • Technical & professional ability

    As outlined in tender documentation

    Fel yr amlinellwyd yn y dogfennau tendro

  • Condition of participation

    As outlined in tender documentation

    Fel yr amlinellwyd yn y dogfennau tendro

    shortlisting
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Cleaning Services 2025” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 31 Jan 2029
First published
20 Mar 2025, 09:14 GMT
Last source update
28 Jul 2025, 11:29 BST
Award evaluation window
Submission end – 30 Jun 2025
Authority reference
MTCBC/CS/01 2025
FTS notice number
2025/S 000-010299
Latest notice
Contract details notice (UK7)
Classification (CPV)
Cleaning services
Delivery area
Wales (UKL15)
Official registry OCID
ocds-h6vhtk-04ef74 Find a Tender
How it runs

A 2-stage process that includes a Participation Stage 1 with a Stage 2 Invitation to Tender for shortlisted bidders

Proses 2 gam sy’n cynnwys Cam Cyfranogi 1 gyda Chais i Dendro Cam 2 ar gyfer cynigwyr ar y rhestr fer

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Requests to participate (first stage)
17 Apr 2025, 00:00 BST
Appointment period ends
17 Apr 2025, 00:00 BST
Clarification deadline
14 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

20 Mar 2025 → 1 Sept 2025 · 8 dates
  1. Tender notice published
    20 Mar 2025, 09:14 GMT
  2. Clarification questions by
    14 Apr 2025, 12:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    17 Apr 2025, 00:00 BST
  4. Award decision expected by
    30 Jun 2025, 23:59 BST
  5. Assessment summaries sent
    10 Jul 2025, 00:00 BST
  6. Standstill ends
    22 Jul 2025, 23:59 BST
  7. Latest notice published
    28 Jul 2025, 11:29 BST
  8. Contract starts
    1 Sept 2025, 00:00 BST

Notice history

6 events · 3 releases on Find a Tender · since 20 Mar 2025
  1. Tender notice published
    20 Mar 2025, 09:14 GMT
    UK4
  2. Contract award notice published
    10 Jul 2025, 10:58 BST
    UK6
  3. Status changed to complete
    10 Jul 2025, 10:58 BST
  4. Contract details notice published
    28 Jul 2025, 11:29 BST
    UK7
  5. Procurement method changed
    28 Jul 2025, 11:29 BST
  6. Contract signature expected
    31 Jul 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 11 award · see the list ↓
Bids received 42 from SMEs
Contracts signed 1latest 28 Jul 2025
Awarded toValueDateStatus
Solo Service Group Limited1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2029Extensions: Option to extend for a further 1 year period · Options: Additional sites may be added to the Framework during its lifetime£3,200,0007 Jul 2025Awarded

Contracts

  • Framework for Cleaning Services 2025 · Solo Service Group Limited

    Signed
    28 Jul 2025
    Value
    £3,200,000
    Period
    1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2029 with extensions
    Status
    active
    Extensions
    Optional extension of 12 months subject to satisfactory performance
    Options
    Removal or addition of framework establishments or variations in requirements subject to variation orders
    1 agreed KPI: Performance Indicators
    • Performance Indicators

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders20—

Contracting authority & participating public bodies

Merthyr Tydfil County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PPMD-1137-QDJJ Civic Centre, Merthyr Tydfil, Wales, CF47 8ANContact name, email

Framework contractors & participating bidders

1 commercial party on the notice
  • Solo Services GroupFramework contractorGB-PPON: PMRJ-8488-NNTL 1 Axis Court, Riverside Business Park, Swansea, Wales, SA7 0AJContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: Via etenderwales
  • Signed contract contractSigned contractPDFFramework Agreement 2025

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender