Find a TenderAwarded
Published 9 May 2023, 22:28 BST

Official UK procurement notice

Cleaning Service Contract - Ivy Learning Trust

Official notice

Authority: Ivy Learning Trust C/o SSC Partnership Limited

ServicesOpen procedureSME suitable
Awarded value£3,100,000published contract · exc. VAT
Submissions closed 9 Jun 2023awarded 31 Aug 2023
Awarded to European Cleaning Services Limited
Contract term 3 yrsends 31 Aug 2026 · extension options published · starts 1 Sept 2023

What is being bought

Published requirement description

SSC Partnership (an agent) behalf of the Ivy Learning Trust are currently out to tender for the provision of cleaning Services.Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the My Tenders area of this website and selecting the View Details button of this project.The deadline for submissions of the tender will be 9th June 2023.Site visits have been arranged on 3oth/ 31st May and 1st June 2023.Please allow sufficient time to make your return as late returns will not be permitted.Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

CPV: Cleaning services · Office, school and office equipment cleaning services · School cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1The contract will be for the provision of outsourced cleaning services to the Client…AwardedRenewal 3 yrs

The contract will be for the provision of outsourced cleaning services to the Client (consisting of 11 primary schools), including daily cleaning, and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and communal spaces. Schools included within this contract:

  • Brimsdown Primary School, Green Street, Enfield EN3 7NA
  • Churchfield Primary School, Latymer Road, London N9 9PL
  • Crabtree Infants School, Crabtree Lane, Harpenden, Hertfordshire AL5 5PU
  • Crabtree Junior School, Crabtree Lane, Harpenden, Hertfordshire AL5 5PU
  • Eastfield Primary School, Eastfield Road, Enfield EN3 5UX
  • Larkspur Primary School, Tower Road, Ware SG12 7LP
  • Lavender Primary School, Lavender Road, Enfield EN2 0SX
  • Martins Wood Primary School, Mildmay Road, Stevenage, Hertfordshire, SG1 5RT
  • Peartree Primary School, Peartree Lane, Welwyn Garden City, Hertfordshire AL7 3XW
  • Walker Primary School, Waterfall Road, London N14 7EG
  • Watchlytes Primary School, Welwyn Garden City, Hertfordshire, AL7 2AZConsistently maintaining a clean, sustainable working environment for students and staff is paramount. The Company must provide effective management and operational level communication regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services. Tender submissions should clearly demonstrate:1. A thorough understanding of the Scope of Work2. Ability to deliver the services required and have a flexible approach3. Technical expertise and relevant experience4. Best value for money5. Suitability for the undertaking of the work.6. Procedures and practices which will be utilised to ensure quality and compliance with the specification.Further information full details of the services and procurement process are included in the ITT and tender documents.
Contract period: 1 Sept 2023 – 31 Aug 2026 (3 yrs)
Extensions: The Tenderer shall be prepared to commence the service on 1st September 2023. The duration of the contract will initially be for a period of 36 months followed by an optional 24-month extension.The Client will notify the Company in writing of its intention to extend or cancel the contract by giving at least one (1) term’s prior notice in writing.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 May 2023, 22:28 BST
Last source update
10 Oct 2023, 12:14 BST
Award evaluation window
9 Jun 2023 – …
Authority reference
SSC ILT CP 09_23
FTS notice number
2023/S 000-029810
Classification (CPV)
Cleaning servicesOffice, school and office equipment cleaning servicesSchool cleaning services
Delivery area
East of England (UKH23)London (UKI54)
Official registry OCID
ocds-h6vhtk-03c769 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
9 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
9 Jun 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

9 Jun 2023 → 9 Jan 2024 · 5 dates
  1. Submission deadline
    9 Jun 2023, 12:00 BST
  2. Bids opened
    9 Jun 2023, 12:01 BST
  3. Contract starts
    1 Sept 2023, 00:00 BST
  4. Notice published
    10 Oct 2023, 12:14 BST
  5. Bids must remain valid until
    9 Jan 2024, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Oct 2023, 12:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,100,0001 contract exc. VAT
Bids received 96 from SMEs
Contracts signed 1latest 31 Aug 2023
Awarded toValueDateStatus
European Cleaning Services LimitedSMECleaning services Ivy Learning Trust£3,100,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids · 9 electronic6——

Contracting authority & participating public bodies

Ivy Learning Trust C/o SSC Partnership Limited

Contracting authorityBody governed by public lawEducation 12 Nelson Street, Southend-on-Sea, East of England, SS1 1EFContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.