Official UK procurement notice
Cleaning of Council Vehicles and Waste Receptacles
Authority: London Borough of Barnet (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe London Borough of Barnet require a cleaning service to wash the Council’s fleet vehicles and plant, food waste bins within our town centres and ad-hoc washing of containers in different sizes within the borough.
The cleaning service will be divided into 2 LOTS
LOT 1 Vehicle, Plant and Equipment Washing
LOT 2 Container Washing Services - Regular, scheduled washing of town centre food waste bins and Ad-hoc washing services for all container types and waste streams
Vehicle, Plant and Equipment Washing
The London Borough of Barnet requires a supplier to deliver comprehensive vehicle washing and cleaning services for its mixed fleet of operational vehicles and plant.
The services include routine, periodic and ad hoc washing for light and heavy vehicles including, refuse collection vehicles, sweepers, winter maintenance gritters, buses and tippers, and preparation of vehicles for MOT and chassis inspections to DVSA standards. Volumes and frequencies are indicative and may vary throughout the contract to reflect operational requirements.
Services will be delivered primarily from the Council’s wash bay facilities at Oakleigh Road Depot. The supplier is responsible for providing all labour, cleaning materials, equipment and PPE, and must comply with all health and safety, environmental, and COSHH regulations.
Container Washing
Barnet provides a range of containers of varying types and sizes for the collection of general waste, food waste, recycling, and garden waste. This service requirement covers the washing and cleaning of waste containers used across the borough.
The bin washing service will include:
•Scheduled washing of all town centre food waste bins, and
•An ad-hoc washing service for containers of various sizes, ranging from 200 litre's to 1,100 litre's, and across all waste streams (general waste, recycling, and food waste).
There is a statutory requirement for all Local Authorities in England to implement separate collections of food waste and recycling across all residential property types. To meet this obligation, the council has installed a number of communal food waste bins across the borough, predominantly serving flatted properties within town centres. These bins require cleaning in accordance with an agreed schedule to maintain hygiene standards and operational efficiency.
CPV: Bin-cleaning services · Cleaning services of transport equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 5 bids on the busiest of 2 lots · 1 suppliers appointed
- Framework period
- 2 yrs from 1 Jul 2026
Published description of the framework
Refer to Tender Documents
Lots and requirements (2)Procurement structure
2 lots · all with a published value · evaluation weights differ by lotLot #1Vehicle, Plant and Equipment WashingAwardedPublished value£200,000
The source published no individual description for this lot.
Lot #2Container Washing ServicesAwardedPublished value£110,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Vehicle, Plant and Equipment Washing | 50% | 40% | 10% | |
| 2 · Container Washing Services | 50% | 40% | 10% |
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
- “Cleaning of Council Vehicles and Waste Receptacles” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Feb 2026, 19:06 GMT
- Last source update
- 11 Sept 2026, 14:51 BST
- Award evaluation window
- Submission end – 15 Jun 2026
- Authority reference
994334634- FTS notice number
2026/S 000-032605- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065693Find a Tender
- Risks
Description of risks to contract performance
London Borough of Barnet recognise at the point of tender publication that known risks may arise during the lifetime of the open framework agreement. These are identified in accordance with Procurement Act 2023, Schedule 8, 5 Materialisation of Known Risk that could jeopardise the satisfactory performance of the contract but because of its nature could not be addressed at point of contract award. Identification of known risks in the tender documents is intended to provide transparency should possibility of modification be required.
The known risks being:
•Change in legislation which has financial implications for contract delivery
•Supplier becoming an “Excluded Supplier”
•Supplier going insolvent/into administration, etc.
•Supplier no longer meeting PSQ criteria
How it was run
Official notice- Appointment period ends
- 7 May 2026, 12:00 BST
- Clarification deadline
- 22 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
17 Feb 2026 → 11 Sept 2026 · 9 dates- Planning notice published248 days ago17 Feb 2026, 19:06 GMT
- Market engagement233 days ago4 Mar 2026, 23:59 GMT
The council is holding a supplier even on Wednesday 4th March 2026 at 11.00am
Supplier Registration and Participation
To participate in this Pre-Market Engagement, suppliers are required to register on Barnet's procurement portal londonbarnet.delta-esourcing.com ↗
Interested suppliers should confirm their participation in the Supplier Engagement Event by 15:00hrs Monday 2nd March 2026 to [email protected], CC [email protected], please ensure Email subject is named Cleaning of Council Vehicles and waste receptacles Premarket Engagement Wednesday 4th March 2026. This meeting will be held in person at a Barnet site, the address will be confirmed up on registration.
Please note there will be a limit of 2 members of staff per organisation.
- Tender notice published197 days ago9 Apr 2026, 17:18 BST
- Clarification questions by184 days ago22 Apr 2026, 12:00 BST
- Admission / appointment period ends169 days ago · period end, not a bid countdown7 May 2026, 12:00 BST
- Award decision expected by130 days ago15 Jun 2026, 23:59 BST
- Contract starts115 days ago1 Jul 2026, 00:00 BST
- Assessment summaries sent43 days ago11 Sept 2026, 00:00 BST
- Latest notice published42 days ago11 Sept 2026, 14:51 BST
Notice history
9 events · 3 releases on Find a Tender · since 17 Feb 2026- Preliminary market engagement notice published17 Feb 2026, 19:06 GMTUK2
- Tender notice published9 Apr 2026, 17:18 BSTUK4
- Status changed to active9 Apr 2026, 17:18 BST
- Procurement method changed9 Apr 2026, 17:18 BST
- Deadline published: 7 May 2026, 12:00 BST9 Apr 2026, 17:18 BST
- Contract award notice published11 Sept 2026, 14:51 BSTUK6
- Status changed to complete11 Sept 2026, 14:51 BST
- Contract signature expected30 Sept 2026, 23:59 BSTscheduled
- Contract signature expected9 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Vehicle, Plant and Equipment Washing1 award | |||
| Fleet Maintenance Services LTD19 Oct 2026 – 18 Oct 2028 | £600,000 | 9 Sept 2026 | Awarded |
| Lot 2 · Container Washing Services1 award | |||
| Fleet Maintenance Services LTD1 Oct 2026 – 30 Sept 2028 | £87,360 | 9 Sept 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Vehicle, Plant and Equipment Washing | 5final-stage tenders | 5 | 0 | — |
| 2 · Container Washing Services | 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- Fleet Maintenance Services LTDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender