Official UK procurement notice
Cleaning & Hygiene Services Tender
Authority: Belfast Harbour (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionBelfast Harbour Commissioners (BHC) is conducting a competitive tender exercise for appointment of a service provider to provide cleaning & hygiene services for BHC within the Harbour Office along with six offsite buildings within Belfast Harbour Estate.
Tenders are sought from service providers who are able to meet the high standard of service delivery required and one which will particularly protect the integrity of the listed building and its contents. The Harbour Office is a listed building with many priceless artefacts, paintings and sculptures which must be cared for to the highest standard at all times.
It is currently anticipated that any contract entered into by BHC will be for an initial three (3) year period. BHC shall have the option, acting at its discretion, to extend on an annual basis thereafter on up to two subsequent occasions of twelve (12) months each time, up to a maximum total period of five (5) years.
CPV: Accommodation cleaning services · Office cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£800,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Legal form for consortia
- Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Dec 2024, 10:05 GMT
- Last source update
- 22 Aug 2025, 11:33 BST
- Award evaluation window
- 24 Jan 2025 – …
- FTS notice number
2025/S 000-050820- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c765Find a Tender
- Review procedure
BHC will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all bidders. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Publisher note: BHC reserves the right at any time to: - reject any or all responses and to cancel or withdraw from this tender process at any stage; - award a contract without prior notice; - change the basis, the procedures and timescales set out or referred to within the Invitation to Tender; or - require a bidder to clarify any submissions in writing and/or to provide additional information. Bidders who wish to participate in this procurement will be required to provide contact details before downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
How it was run
Official notice- Submission deadline
- 24 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 24 Jan 2025, 12:01 GMT
- Deposits and guarantees
BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
Timeline
24 Jan 2025 → 22 Aug 2025 · 3 dates- Submission deadline24 Jan 2025, 12:00 GMT
- Bids opened24 Jan 2025, 12:01 GMT
- Notice published22 Aug 2025, 11:33 BST
Notice history
2 events · 2 releases on Find a Tender · since 22 Aug 2025- Status changed to complete22 Aug 2025, 11:33 BST
- Buyer details updated22 Aug 2025, 11:33 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracts
Contract 050820-2025-1 · supplier not published
- Signed
- 7 Aug 2025
- Value
- —
- Status
- active
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- BELFAST HARBOUR COMMISSIONERSContracting authorityPort-related activities
Dispute resolution & review bodies
- High Court of Justice in Northern IrelandReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria