Official UK procurement notice
Cleaning Contractor · UK public procurement notice
Authority: Choice Housing Ireland Limited (Public body)
Sectors: Cleaning & Environmental Services (90) Delivery: Northern Ireland (UKN)
Published estimate£6,000,000≈ £2.0m / year · £7,200,000 inc. VAT21.5% below published estimate
Submissions closed 31 Oct 2025awarded 9 Dec 2025
Awarded to OCS Group UK Limited
Contract term 3 yrsends 28 Feb 2029 · up to 28 Feb 2031 with extensions · starts 2 Mar 2026
What is being bought
Published requirement descriptionThe provision of cleaning services at various housing schemes and offices across Northern Ireland .
- No preliminary market engagement: Pre market engagement exercise was carried out 2025.
CPV: Accommodation cleaning services · Building-cleaning services · Cleaning and sanitation services · Cleaning and sanitation services in urban or rural areas, and related services · Cleaning services · Office cleaning services · Office, school and office equipment cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£6,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Technical including Social Value: 40%
- Financial: 60%
Published award criteria (2)
- Financial: Cost proposal
- Technical including Social Value: Quality and social value response
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 26 Sept 2025, 11:12 BST
- Last source update
- 19 Dec 2025, 11:15 GMT
- Award evaluation window
- Submission end – 1 Dec 2025
- Authority reference
PRN24205- FTS notice number
2025/S 000-060045- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a2fcFind a Tender
How it was run
Official noticeRun through: eTendersNI · Who buys & how to bid on eTendersNI
Access & registration note: Free Northern Ireland registration
- Submission deadline
- 31 Oct 2025, 11:00 GMT
- Clarification deadline
- 24 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
26 Sept 2025 → 2 Mar 2026 · 8 dates- Tender notice published390 days ago26 Sept 2025, 11:12 BST
- Clarification questions by362 days ago24 Oct 2025, 12:00 BST
- Submission deadline355 days ago31 Oct 2025, 11:00 GMT
- Award decision expected by323 days ago1 Dec 2025, 23:59 GMT
- Assessment summaries sent316 days ago9 Dec 2025
- Standstill ends306 days ago18 Dec 2025, 23:59 GMT
- Latest notice published306 days ago19 Dec 2025, 11:15 GMT
- Contract starts233 days ago2 Mar 2026
Notice history
5 events · 3 releases on Find a Tender · since 26 Sept 2025- Tender notice published26 Sept 2025, 11:12 BSTUK4
- Contract award notice published9 Dec 2025, 14:31 GMTUK6
- Status changed to complete9 Dec 2025, 14:31 GMT
- Contract details notice published19 Dec 2025, 11:15 GMTUK7
- Contract signature expected5 Jan 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £4,710,6191 award exc. VAT
Bids received 53 from SMEs
Named bidders 5published on the award notice
Contracts signed 1latest 19 Dec 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| OCS Group UK Limited2 Mar 2026 – 1 Mar 2029 · up to 28 Feb 2031Extensions: Two 12 month extensions available | £4,710,619 | 9 Dec 2025 | Awarded |
Contracts
Contract 1 · OCS Group UK Limited
- Signed
- 19 Dec 2025
- Value
- £4,710,619 inc. VAT
- Period
- 2 Mar 2026 – 1 Mar 2029 · up to 28 Feb 2031 with extensions
- Status
- active
- Extensions
- One 24 month extension.
3 agreed KPIs: E – Emergency /Biohazard · U – Urgent /waste rubbish removal · Special – specialist cleans
- E – Emergency /Biohazard, to be attended within 2 hours and completed within 4 hours of the order.
- U – Urgent /waste rubbish removal, to be completed within 2 working days.
- Special – specialist cleans, target response will be specified with the Works Order.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 3 | 0 | — |
Who bid
- wonOCS GROUP UK LIMITED · East of England
- did not winTHE MOUNT CHARLES GROUP LIMITEDSME · Northern Ireland
- did not winRYAK CLEANING LIMITEDSME · Northern Ireland
- did not winBIDVEST NOONAN (UK) LIMITED · Greater London
- did not winLamont Cleaning and Support ServicesSME · Northern Ireland
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
6 commercial parties on the notice · 2 awarded- BIDVEST NOONAN (UK) LIMITEDBidder / tenderer
- Lamont Cleaning and Support ServicesBidder / tenderer
- OCS GROUP UK LIMITEDAwarded supplier
- OCS GROUP UK LIMITEDAwarded supplier
- RYAK CLEANING LIMITEDBidder / tenderer
- THE MOUNT CHARLES GROUP LIMITEDBidder / tenderer
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender