Official UK procurement notice
Cleaning and Washroom Services Cherwell District Council
Authority: Cherwell District Council (Local council)
Sectors: Cleaning & Environmental Services (90) Delivery: UK
Published estimate£560,000≈ £140k / year · £672,000 inc. VAT53.8% below published estimate
Submissions closed 16 Feb 2026awarded 13 Mar 2026
Award (standstill) to Phosters (FM) Ltd
Contract term 4 yrsends 1 Apr 2030 · extension options published · starts 1 Apr 2026
What is being bought
Published requirement descriptionTender Process for the Provision of Cleaning and Washroom Services for Cherwell District Council - The Contract will be for a period of 4 Years and initial Period of 3 Years with the option of a further 12 Months.
CPV: Accommodation cleaning services · Building-cleaning services · Cleaning services · Cleaning services of office equipment · Office cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£560,000
90910000 Cleaning services90911100 Accommodation cleaning services90911200 Building-cleaning services90919100 Cleaning services of office equipment90919200 Office cleaning services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Information included in the Terms and Conditions of Contract
- Technical & professional ability
Information included in the Terms and Conditions of Contract
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Technical 60%: Included in Tender Docs
- Price 40%: Included in Tender Documents
- Social Value 10%: Social Value - Included in the Tender Docs
Conditions of participation2
- Economic & financial standing
Information included in the Terms and Conditions of Contract
- Technical & professional ability
Information included in the Terms and Conditions of Contract
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Jan 2026, 12:00 GMT
- Last source update
- 19 Mar 2026, 12:00 GMT
- Award evaluation window
- Submission end – 17 Mar 2026
- Authority reference
25PROC10524- FTS notice number
2026/S 000-002599- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060482Find a Tender
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 16 Feb 2026, 12:00 GMT
- Clarification deadline
- 13 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
13 Jan 2026 → 1 Apr 2026 · 8 dates- Tender notice published282 days ago13 Jan 2026, 12:00 GMT
- Clarification questions by251 days ago13 Feb 2026, 12:00 GMT
- Submission deadline248 days ago16 Feb 2026, 12:00 GMT
- Assessment summaries sent223 days ago13 Mar 2026
- Award decision expected by218 days ago17 Mar 2026, 23:59 GMT
- Latest notice published217 days ago19 Mar 2026, 12:00 GMT
- Standstill ends205 days ago30 Mar 2026, 23:59 BST
- Contract starts204 days ago1 Apr 2026
Notice history
4 events · 2 releases on Find a Tender · since 13 Jan 2026- Tender notice published13 Jan 2026, 12:00 GMTUK4
- Contract award notice published19 Mar 2026, 12:00 GMTUK6
- Status changed to complete19 Mar 2026, 12:00 GMT
- Contract signature expected30 Mar 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £259,0231 award exc. VAT
Bids received 1212 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Phosters (FM) LtdCleaning and Washroom Services1 Apr 2026 – 31 Mar 2030 | £259,023 | 13 Mar 2026standstill to 30 Mar 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12final-stage tenders | 12 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- PHOSTERS (FM) LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender