Official UK procurement notice
Cleaning and Mechanical & Electrical Services (M&E) SQ
Authority: Knight Frank Promise
What is being bought8 lots · detail below
Published requirement descriptionOn behalf of Newcastle City Council, Knight Frank Promise is looking to appoint multiple service providers to deliver and maintain cleaning and mechanical & electrical further (''M&E'') services. Newcastle City Council currently has eight (8) sites in scope for the M&E services to maintain NCC's existing assets. Six (6) out of eight (8) sites require cleaning services with TUPE being involved.
CPV: Building services · Office cleaning services · Repair and maintenance services of electrical and mechanical building installations
How this framework works
From the published notice- Places
- up to 3 suppliers
Lots and requirements (8)Procurement structure
8 lots · no lot values published · win at most 3 of themLot #1Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #2Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #3Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #4Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #5Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #6Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #7Mechanical and Electrical MaintenanceRenewal
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
Lot #8Mechanical and Electrical MaintenanceRenewal
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Suppliers must comply with the below accreditations:
- Service A - Cleaning Services
o H&S - ISO 45001
o Quality - ISO 9001
o Environmental - ISO 14001
o Cleaning Chemical Safety - COSHH
o Rish Assessments & Method Statements - RAMS
o Safe Contractor
- Service B - M&E Services
o H&S - ISO 45001
o Environmental - ISO 14001
o Security - ISO 27001
o Safe Contractor
- Economic & financial standing
Basic Information
Exclusion Grounds
Economic and Financial Standing
- “Cleaning and Mechanical & Electrical Services (M&E) SQ” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Aug 2023, 08:28 BST
- Last source update
- 18 Aug 2023, 08:28 BST
- Award evaluation window
- 21 Sept 2023 – …
- Authority reference
YFA-RZJ1DS- FTS notice number
2023/S 000-024259- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f500Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Reserved execution
- delivery reserved to a designated type of organisation
- Review procedure
- SQ launch day - 18/08/2023.
- SQ Submission deadline - 18/09/2023
- SQ Evaluation- 21/09/2023
- SQ Shortlist Notification - 22/09/2023
- ITT Launch Day- (30 days to run) - 27/09/2023.
- ITT Site visits- (2 days per service) To have 2 days site visit - to group Helix buildings over say 1; and - The Toffee Factory, High Bridge Works, and Partnership house day 2, the same apply to the cleaning services except for the High Bridge Works - Dates to be agreed, site visits must take place during the ITT stage.
- ITT Question Deadline- 26/10/2023
- ITT Submission deadline- 27/10/2023
- ITT Evaluation- 09/11/2023
- ITT Presentations- TBC
- BAFO - 16/11/2023
- Award - 23/11/2023
- Standstill 10 days- 04/12/2023
- Implementation Period & Internal Comms- TBC
- Contract start day - January.
How it was run
Official notice- Appointment period ends
- 18 Sept 2023, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
Timeline
18 Aug 2023 → 18 Sept 2023 · 2 dates- Notice published18 Aug 2023, 08:28 BST
- Admission / appointment period endsperiod end, not a bid countdown18 Sept 2023, 17:00 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- MAISTRO LIMITEDReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria