Official UK procurement notice
Cleaning and Mechanical & Electrical Services (M&E) Service
Authority: Knight Frank Promise
What is being bought8 lots · detail below
Published requirement descriptionPlease note supplier who have completed the initial first stage SQ of this procurement will be issued an invitation to the ITT stage, suppliers who have not completed the SQ stage will not be invited to participate in ITT.
On behalf of Newcastle City Council, Knight Frank Promise is looking to appoint multiple service providers to deliver and maintain cleaning and mechanical &electrical further (''M&E'') services. Newcastle City Council currently has eight (8)sites in scope for the M&E services to maintain NCC's existing assets. Six (6) out of eight (8) sites require cleaning services with TUPE being involved.
CPV: Building services · Office cleaning services · Repair and maintenance services of electrical and mechanical building installations
How this framework works
From the published notice- Places
- up to 4 suppliers
Lots and requirements (8)Procurement structure
8 lots · no lot values publishedLot #1Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #2Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #3Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #4Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #5Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #6Cleaning and M&ERenewal
Service A - Cleaning Services General Requirements
- Labour Breakdown
o Cleaners
o Supervisors
- Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;
o Carpet cleaning
o Dusting
o Door cleaning
o Vacuuming
o Deep cleaning
o Spot Clean
o Mirror cleaning
o Replace Consumables
o Sweep and mop floors.
o Empty bins
- Window Cleaning & Periodic Services to include but not be limited to;
o Internal/External window cleaning
o Roof Level Rooflights
o Pressure washing exterior.
- Washroom Services to include but not be limited to;
o Bins
o Vending
o Air Fresheners
o Feminine Hygiene
- Additional Services to include but not be limited to;
o Dust mats
o Upholstery Cleans - Common Areas
- Consumables Services to include but not be limited to:
o Toilet Rolls
o Liquid soap
o Dishwasher tablets
o Washup liquid
o Paper towels
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #7M&ERenewal
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
Lot #8M&ERenewal
Service B - Mechanical & Electrical Services
- Electrical Safety
- Environmental Hazards
- Hazardous Substances
- Lone Working:
- Fire Safety
- Mains Services
- People with Additional Needs
- Safe Site
- Safety Equipment
- Working at Heights
- Water Treatment
- Water hygiene task and frequency
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
This is the second stage ITT tender, suppliers who have not completed the SQ stage and have not received an email from Maistro team informing them of the invitation to the second stage procurement will not be sent an invitation.
- “Cleaning and Mechanical & Electrical Services (M&E) Service” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Sept 2023, 16:43 BST
- Last source update
- 29 Sept 2023, 16:43 BST
- Award evaluation window
- 31 Oct 2023 – …
- Authority reference
IUO-S1N8IV- FTS notice number
2023/S 000-028867- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0406daFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
- ITT Launch Day- (30 days to run) - 29/09/2023.
- ITT Site visits- (2 days per service) To have 2 days site visit - to group Helix buildings over say 1; and - The Toffee Factory, High Bridge Works, and Partnership house day 2, the same apply to the cleaning services except for the High Bridge Works - Dates to be agreed, site visits must take place during the ITT stage.
- ITT Question Deadline- 27/10/2023
- ITT Submission deadline- 30/10/2023
- ITT Evaluation- 09/11/2023
- ITT Presentations- TBC
- BAFO - 16/11/2023
- Award - 23/11/2023
- Standstill 10 days- 04/12/2023
- Implementation Period & Internal Comms- TBC
- Contract start day - January.
How it was run
Official notice- Appointment period ends
- 30 Oct 2023, 23:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bids opened
- 31 Oct 2023, 23:00 GMT
Timeline
29 Sept 2023 → 31 Oct 2023 · 3 dates- Notice published29 Sept 2023, 16:43 BST
- Admission / appointment period endsperiod end, not a bid countdown30 Oct 2023, 23:00 GMT
- Bids opened31 Oct 2023, 23:00 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- MAISTRO LIMITEDReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.