Cleaning and Mechanical & Electrical Services (M&E) Service

{
  "id": "028867-2023",
  "tag": [
    "tender"
  ],
  "date": "2023-09-29T16:43:34+01:00",
  "ocid": "ocds-h6vhtk-0406da",
  "buyer": {
    "id": "GB-COH-OC305934",
    "name": "KNIGHT FRANK PROMISE"
  },
  "tender": {
    "id": "IUO-S1N8IV",
    "lots": [
      {
        "id": "1",
        "title": "Cleaning and M&E",
        "status": "active",
        "options": {
          "description": "Open to suggestions regarding cleaning hours"
        },
        "renewal": {
          "description": "Knight Frank Promise is looking to appoint on a  three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Service A - Cleaning Services General Requirements\n• Labour Breakdown\no Cleaners\no Supervisors\n• Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;\no Carpet cleaning\no Dusting\no Door cleaning\no Vacuuming\no Deep cleaning\no Spot Clean\no Mirror cleaning\no Replace Consumables\no Sweep and mop floors.\no Empty bins\n• Window Cleaning & Periodic Services to include but not be limited to;\no Internal/External window cleaning\no Roof Level Rooflights\no Pressure washing exterior.\n• Washroom Services to include but not be limited to;\no Bins\no Vending\no Air Fresheners\no Feminine Hygiene\n• Additional Services to include but not be limited to;\no Dust mats\no Upholstery Cleans - Common Areas\n• Consumables Services to include but not be limited to:\no Toilet Rolls\no Liquid soap\no Dishwasher tablets\no Washup liquid\no Paper towels\nService B - Mechanical & Electrical Services\n• Electrical Safety\n• Environmental Hazards\n• Hazardous Substances\n• Lone Working:\n• Fire Safety\n• Mains Services\n• People with Additional Needs\n• Safe Site\n• Safety Equipment\n• Working at Heights\n• Water Treatment\n• Water hygiene task and frequency",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      },
      {
        "id": "2",
        "title": "Cleaning and M&E",
        "status": "active",
        "options": {
          "description": "Open to suggestions regarding cleaning hours"
        },
        "renewal": {
          "description": "Knight Frank Promise is looking to appoint on a  three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Service A - Cleaning Services General Requirements\n• Labour Breakdown\no Cleaners\no Supervisors\n• Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;\no Carpet cleaning\no Dusting\no Door cleaning\no Vacuuming\no Deep cleaning\no Spot Clean\no Mirror cleaning\no Replace Consumables\no Sweep and mop floors.\no Empty bins\n• Window Cleaning & Periodic Services to include but not be limited to;\no Internal/External window cleaning\no Roof Level Rooflights\no Pressure washing exterior.\n• Washroom Services to include but not be limited to;\no Bins\no Vending\no Air Fresheners\no Feminine Hygiene\n• Additional Services to include but not be limited to;\no Dust mats\no Upholstery Cleans - Common Areas\n• Consumables Services to include but not be limited to:\no Toilet Rolls\no Liquid soap\no Dishwasher tablets\no Washup liquid\no Paper towels\nService B - Mechanical & Electrical Services\n• Electrical Safety\n• Environmental Hazards\n• Hazardous Substances\n• Lone Working:\n• Fire Safety\n• Mains Services\n• People with Additional Needs\n• Safe Site\n• Safety Equipment\n• Working at Heights\n• Water Treatment\n• Water hygiene task and frequency",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      },
      {
        "id": "3",
        "title": "Cleaning and M&E",
        "status": "active",
        "options": {
          "description": "Open to suggestions regarding cleaning hours"
        },
        "renewal": {
          "description": "Knight Frank Promise is looking to appoint on a  three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Service A - Cleaning Services General Requirements\n• Labour Breakdown\no Cleaners\no Supervisors\n• Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;\no Carpet cleaning\no Dusting\no Door cleaning\no Vacuuming\no Deep cleaning\no Spot Clean\no Mirror cleaning\no Replace Consumables\no Sweep and mop floors.\no Empty bins\n• Window Cleaning & Periodic Services to include but not be limited to;\no Internal/External window cleaning\no Roof Level Rooflights\no Pressure washing exterior.\n• Washroom Services to include but not be limited to;\no Bins\no Vending\no Air Fresheners\no Feminine Hygiene\n• Additional Services to include but not be limited to;\no Dust mats\no Upholstery Cleans - Common Areas\n• Consumables Services to include but not be limited to:\no Toilet Rolls\no Liquid soap\no Dishwasher tablets\no Washup liquid\no Paper towels\nService B - Mechanical & Electrical Services\n• Electrical Safety\n• Environmental Hazards\n• Hazardous Substances\n• Lone Working:\n• Fire Safety\n• Mains Services\n• People with Additional Needs\n• Safe Site\n• Safety Equipment\n• Working at Heights\n• Water Treatment\n• Water hygiene task and frequency",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      },
      {
        "id": "4",
        "title": "Cleaning and M&E",
        "status": "active",
        "options": {
          "description": "Open to suggestions regarding cleaning hours"
        },
        "renewal": {
          "description": "Knight Frank Promise is looking to appoint on a  three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Service A - Cleaning Services General Requirements\n• Labour Breakdown\no Cleaners\no Supervisors\n• Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;\no Carpet cleaning\no Dusting\no Door cleaning\no Vacuuming\no Deep cleaning\no Spot Clean\no Mirror cleaning\no Replace Consumables\no Sweep and mop floors.\no Empty bins\n• Window Cleaning & Periodic Services to include but not be limited to;\no Internal/External window cleaning\no Roof Level Rooflights\no Pressure washing exterior.\n• Washroom Services to include but not be limited to;\no Bins\no Vending\no Air Fresheners\no Feminine Hygiene\n• Additional Services to include but not be limited to;\no Dust mats\no Upholstery Cleans - Common Areas\n• Consumables Services to include but not be limited to:\no Toilet Rolls\no Liquid soap\no Dishwasher tablets\no Washup liquid\no Paper towels\nService B - Mechanical & Electrical Services\n• Electrical Safety\n• Environmental Hazards\n• Hazardous Substances\n• Lone Working:\n• Fire Safety\n• Mains Services\n• People with Additional Needs\n• Safe Site\n• Safety Equipment\n• Working at Heights\n• Water Treatment\n• Water hygiene task and frequency",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      },
      {
        "id": "5",
        "title": "Cleaning and M&E",
        "status": "active",
        "options": {
          "description": "Open to suggestions regarding cleaning hours"
        },
        "renewal": {
          "description": "Knight Frank Promise is looking to appoint on a  three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Service A - Cleaning Services General Requirements\n• Labour Breakdown\no Cleaners\no Supervisors\n• Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;\no Carpet cleaning\no Dusting\no Door cleaning\no Vacuuming\no Deep cleaning\no Spot Clean\no Mirror cleaning\no Replace Consumables\no Sweep and mop floors.\no Empty bins\n• Window Cleaning & Periodic Services to include but not be limited to;\no Internal/External window cleaning\no Roof Level Rooflights\no Pressure washing exterior.\n• Washroom Services to include but not be limited to;\no Bins\no Vending\no Air Fresheners\no Feminine Hygiene\n• Additional Services to include but not be limited to;\no Dust mats\no Upholstery Cleans - Common Areas\n• Consumables Services to include but not be limited to:\no Toilet Rolls\no Liquid soap\no Dishwasher tablets\no Washup liquid\no Paper towels\nService B - Mechanical & Electrical Services\n• Electrical Safety\n• Environmental Hazards\n• Hazardous Substances\n• Lone Working:\n• Fire Safety\n• Mains Services\n• People with Additional Needs\n• Safe Site\n• Safety Equipment\n• Working at Heights\n• Water Treatment\n• Water hygiene task and frequency",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      },
      {
        "id": "6",
        "title": "Cleaning and M&E",
        "status": "active",
        "options": {
          "description": "Open to suggestions regarding cleaning hours"
        },
        "renewal": {
          "description": "Knight Frank Promise is looking to appoint on a  three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Service A - Cleaning Services General Requirements\n• Labour Breakdown\no Cleaners\no Supervisors\n• Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to;\no Carpet cleaning\no Dusting\no Door cleaning\no Vacuuming\no Deep cleaning\no Spot Clean\no Mirror cleaning\no Replace Consumables\no Sweep and mop floors.\no Empty bins\n• Window Cleaning & Periodic Services to include but not be limited to;\no Internal/External window cleaning\no Roof Level Rooflights\no Pressure washing exterior.\n• Washroom Services to include but not be limited to;\no Bins\no Vending\no Air Fresheners\no Feminine Hygiene\n• Additional Services to include but not be limited to;\no Dust mats\no Upholstery Cleans - Common Areas\n• Consumables Services to include but not be limited to:\no Toilet Rolls\no Liquid soap\no Dishwasher tablets\no Washup liquid\no Paper towels\nService B - Mechanical & Electrical Services\n• Electrical Safety\n• Environmental Hazards\n• Hazardous Substances\n• Lone Working:\n• Fire Safety\n• Mains Services\n• People with Additional Needs\n• Safe Site\n• Safety Equipment\n• Working at Heights\n• Water Treatment\n• Water hygiene task and frequency",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      },
      {
        "id": "7",
        "title": "M&E",
        "status": "active",
        "renewal": {
          "description": "Knight Frank Promise is looking to appoint on a  three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Service B - Mechanical & Electrical Services\n• Electrical Safety\n• Environmental Hazards\n• Hazardous Substances\n• Lone Working:\n• Fire Safety\n• Mains Services\n• People with Additional Needs\n• Safe Site\n• Safety Equipment\n• Working at Heights\n• Water Treatment\n• Water hygiene task and frequency",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      },
      {
        "id": "8",
        "title": "M&E",
        "status": "active",
        "renewal": {
          "description": "Knight Frank Promise is looking to appoint on a  three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Service B - Mechanical & Electrical Services\n• Electrical Safety\n• Environmental Hazards\n• Hazardous Substances\n• Lone Working:\n• Fire Safety\n• Mains Services\n• People with Additional Needs\n• Safe Site\n• Safety Equipment\n• Working at Heights\n• Water Treatment\n• Water hygiene task and frequency",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "The Lumen NE4 5BZ"
        },
        "deliveryAddresses": [
          {
            "region": "UKC2"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50710000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
          },
          {
            "id": "71315000",
            "scheme": "CPV",
            "description": "Building services"
          },
          {
            "id": "90919200",
            "scheme": "CPV",
            "description": "Office cleaning services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "Lot 2: \tThe Biosphere\tNE4 5BX"
        },
        "deliveryAddresses": [
          {
            "region": "UKC2"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50710000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
          },
          {
            "id": "71315000",
            "scheme": "CPV",
            "description": "Building services"
          },
          {
            "id": "90919200",
            "scheme": "CPV",
            "description": "Office cleaning services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryLocation": {
          "description": "Lot 3: \tThe Key (Helix)\tNE4 6TQ"
        },
        "deliveryAddresses": [
          {
            "region": "UKC2"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50710000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
          },
          {
            "id": "71315000",
            "scheme": "CPV",
            "description": "Building services"
          },
          {
            "id": "90919200",
            "scheme": "CPV",
            "description": "Office cleaning services"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryLocation": {
          "description": "Lot 4: \tThe Core\tNE4 5TF"
        },
        "deliveryAddresses": [
          {
            "region": "UKC2"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50710000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
          },
          {
            "id": "71315000",
            "scheme": "CPV",
            "description": "Building services"
          },
          {
            "id": "90919200",
            "scheme": "CPV",
            "description": "Office cleaning services"
          }
        ]
      },
      {
        "id": "5",
        "relatedLot": "5",
        "deliveryLocation": {
          "description": "Lot 5: \tPartnership House\tNE3 3AF"
        },
        "deliveryAddresses": [
          {
            "region": "UKC2"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50710000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
          },
          {
            "id": "71315000",
            "scheme": "CPV",
            "description": "Building services"
          },
          {
            "id": "90919200",
            "scheme": "CPV",
            "description": "Office cleaning services"
          }
        ]
      },
      {
        "id": "6",
        "relatedLot": "6",
        "deliveryLocation": {
          "description": "Lot 6: \tThe Toffee Factory \tNE1 2DF"
        },
        "deliveryAddresses": [
          {
            "region": "UKC2"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50710000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
          },
          {
            "id": "71315000",
            "scheme": "CPV",
            "description": "Building services"
          },
          {
            "id": "90919200",
            "scheme": "CPV",
            "description": "Office cleaning services"
          }
        ]
      },
      {
        "id": "7",
        "relatedLot": "7",
        "deliveryLocation": {
          "description": "Lot 7:\tHigh Bridge Works\tNE1 1EW"
        },
        "deliveryAddresses": [
          {
            "region": "UKC2"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50710000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
          },
          {
            "id": "71315000",
            "scheme": "CPV",
            "description": "Building services"
          }
        ]
      },
      {
        "id": "8",
        "relatedLot": "8",
        "deliveryLocation": {
          "description": "Lot 8:\tWards Building\tNE1 1EW"
        },
        "deliveryAddresses": [
          {
            "region": "UKC2"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50710000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
          },
          {
            "id": "71315000",
            "scheme": "CPV",
            "description": "Building services"
          }
        ]
      }
    ],
    "title": "Cleaning and Mechanical & Electrical Services (M&E) Service",
    "value": {
      "amount": 2234630,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2023-10-31T23:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Service A - Cleaning Services 6 LOTS\\nService B - Mechanical and Electrical Maintenance 8 LOTS",
      "maximumLotsBidPerSupplier": null
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 4
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "startDate": "2023-10-31T23:00:00Z"
    },
    "description": "Please note supplier who have completed the initial first stage SQ of this procurement will be issued an invitation to the ITT stage, suppliers who have not completed the SQ stage will not be invited to participate in ITT. \nOn behalf of Newcastle City Council, Knight Frank Promise is looking to appoint multiple service providers to deliver and maintain cleaning and mechanical &electrical further (''M&E'') services. Newcastle City Council currently has eight (8)sites in scope for the M&E services to maintain NCC's existing assets. Six (6) out of eight (8) sites require cleaning services with TUPE being involved.",
    "tenderPeriod": {
      "endDate": "2023-10-30T23:00:00Z"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "reviewDetails": "·        ITT Launch Day- (30 days to run) - 29/09/2023.\n·        ITT Site visits- (2 days per service) To have 2 days site visit - to group Helix buildings over say 1; and - The Toffee Factory, High Bridge Works, and Partnership house day 2, the same apply to the cleaning services except for the High Bridge Works - Dates to be agreed, site visits must take place during the ITT stage.\n·        ITT Question Deadline- 27/10/2023\n·        ITT Submission deadline- 30/10/2023\n·        ITT Evaluation- 09/11/2023\n·        ITT Presentations- TBC\n·        BAFO - 16/11/2023\n·        Award - 23/11/2023\n·        Standstill 10 days- 04/12/2023\n·        Implementation Period & Internal Comms- TBC\n·        Contract start day - January.",
    "classification": {
      "id": "71315000",
      "scheme": "CPV",
      "description": "Building services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "participationFees": [
      {
        "id": "1",
        "type": [
          "document"
        ]
      }
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "This is the second stage ITT tender, suppliers who have not completed the SQ stage and have not received an email from Maistro team informing them of the invitation to the second stage procurement will not be sent an invitation."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.maistro.com/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-OC305934",
      "name": "KNIGHT FRANK PROMISE",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKC2",
        "locality": "Newcastle upon Tyne",
        "postalCode": "NE1 3BD",
        "countryName": "United Kingdom",
        "streetAddress": "St Ann's Quay 124 Quayside"
      },
      "details": {
        "url": "https://www.maistro.com/",
        "buyerProfile": "https://www.knightfrank.co.uk/knight-frank-promise",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "id": "OC305934",
        "scheme": "GB-COH",
        "legalName": "KNIGHT FRANK PROMISE"
      },
      "contactPoint": {
        "url": "https://www.maistro.com/",
        "name": "Procurement Team",
        "email": "support@Maistro.com",
        "telephone": "+44 448000488664"
      }
    },
    {
      "id": "GB-FTS-82542",
      "name": "MAISTRO LIMITED",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Exeter",
        "postalCode": "EX5 2FN",
        "countryName": "United Kingdom",
        "streetAddress": "1A Grow on Building 3 Babbage Way"
      },
      "details": {
        "url": "https://www.maistro.com/"
      },
      "identifier": {
        "legalName": "MAISTRO LIMITED"
      },
      "contactPoint": {
        "email": "support@maistro.com",
        "telephone": "+44 1392325557"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}