Cleaning and Associated Services

{
  "id": "021635-2022",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2022-08-05T18:14:02+01:00",
  "ocid": "ocds-h6vhtk-035989",
  "buyer": {
    "id": "GB-FTS-11844",
    "name": "Southern Health NHS Foundation Trust"
  },
  "awards": [
    {
      "id": "021635-2022-SH0264-1",
      "title": "Domestic Cleaning & Associated Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-60791",
          "name": "Medirest"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "subcontracting": {
        "value": {
          "amount": 140000,
          "currency": "GBP"
        },
        "description": "Window Cleaning"
      },
      "hasSubcontracting": true
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-035989",
    "lots": [
      {
        "id": "1",
        "hasOptions": false,
        "description": "Domestic Cleaning and associated services including housekeeping, portering, food delivery, and window cleaning. Cleaning according to the NHS National Standards of Cleanliness."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ3"
          }
        ]
      }
    ],
    "title": "Cleaning and Associated Services",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Domestic Cleaning and associated services including housekeeping, portering, food delivery, and window cleaning.",
    "classification": {
      "id": "90911000",
      "scheme": "CPV",
      "description": "Accommodation, building and window cleaning services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Southern Health have a contract in place for Domestic Cleaning & Associated Services, the scope covers 51 sites over approximately 1200 square miles, encompassing the following disciplines: domestic cleaning, portering, catering, window cleaning, and a range of other specific tasks. \nThe cleaning standards are mandated by the National Standards of Healthcare Cleanliness 2021. The Trust has sites that fit in to all 6 specified risk areas with additional complexity for areas with specific features. \nThe Trust is a mental health and community trust which includes physical, mental health and learning difficulties. The contract includes a range of sites ranging from standard office accommodation to community hospitals, secure units, clinics, and GP practices. \nDue to the size, complexity, and required service levels there is a minimum level of economic and financial standing required; the supplier must have an annual turnover of twice the estimated contract value. The contract also requires the supplier to detail their commitment to achieving Net Zero by 2050\nThe Trust is proposing to extend the current OJEU-tendered contract with Medirest for a period of 5 years from April 2023 at a cost of circa £38million in total. \nThis extension has been prompted by the exceptional and unforeseen market conditions: a severely challenged low pay labour market, unparalleled shortages of Trust clinical staff, inflationary cost pressures for the Trust and a lack of interest from the supplier market. \nThe extension is not materially different in character to the originally tendered contract. \nChanging supplier at this point is too high risk in terms of managing change, maintaining a workforce (shortages in the low pay sector), and generally ensuring a reliable service to provide the high levels of infection prevention and control needed at this point. \nThis will enable the Trust to make a range of urgent changes to the service to release clinical staff time to care and will allow supplier-led innovations to be implemented now. This level of investment cannot be made cost-effectively by the incumbent with only a year left on the contract. \nMarket engagement 2021 has indicated that this is not an attractive proposition to the wider market in the current challenging climate, so there is an expectation that a competitive tender would not deliver above and beyond a negotiated extension. This would not represent value for money and would not be prudent use of public monies.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-11844",
      "name": "Southern Health NHS Foundation Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ3",
        "locality": "Southampton",
        "postalCode": "SO40 2RZ",
        "countryName": "United Kingdom",
        "streetAddress": "Maples Building, Tatchbury Mount"
      },
      "details": {
        "url": "http://www.southernhealth@nhs.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "Southern Health NHS Foundation Trust"
      },
      "contactPoint": {
        "name": "Fiona Maton",
        "email": "fiona.maton@southernhealth.nhs.uk",
        "telephone": "+44 2382311458"
      }
    },
    {
      "id": "GB-FTS-60791",
      "name": "Medirest",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ26",
        "locality": "Chertsey",
        "postalCode": "KT16 9BQ",
        "countryName": "United Kingdom",
        "streetAddress": "Compass House, Guildford Street,"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Medirest"
      }
    },
    {
      "id": "GB-FTS-12611",
      "name": "Southern Health NHS Foundation Trust",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Southampton",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Southern Health NHS Foundation Trust"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "021635-2022-SH0264-1",
      "title": "Domestic Cleaning & Associated Services",
      "value": {
        "amount": 38000000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "021635-2022-SH0264-1",
      "dateSigned": "2022-08-05T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}