Official UK procurement notice
City of London Housing Responsive Repairs Maintenance and Voids Service - Lot 1 HRA & Lot 2 BRE
Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionThis contract award notice follows the completion of the Restricted Procedure in relation to the following lots, detailed below.
Lot 1 – Housing Revenue Account Housing Estates – The Repair and Maintenance of London Social Housing stock including voids is managed by the City of London Housing Property Services Team including Property Services Officers, supported by the Repair Service Desk (call centre for Housing), and estate-based Estate Management Staff.
The contract value is £8,840,000 for the full duration of the contract.
Lot 2 – Barbican Housing Estate – The repair and maintenance of Barbican Estate including voids is managed by the City of London Housing Property Services Team including Property Services Officers and Garchey Engineers, supported by the Repair Service Desk (call centre for Barbican).
The contract value is £5,470,000 for the full duration of the contract.
The total value of the procurement for both lots is £14,310,000
The duration and maximum length of each of the contracts are five year, the commencement date for both contracts / lots is the 01/04/25.
CPV: Refuse and waste related services · Repair and maintenance services · Waterproofing work
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£18,380,000 together) · win at most 3 of themLot #1HRA – Responsive Repairs Maintenance and Voids ServiceAwardedPublished value£8,840,000
Barbican Housing Estate and Golden Lane Estate– The structural waterproofing repair and maintenance (including roof repairs, drainage, design and expansion joints, and cleaning regime of roofs and balconies) is managed by the City of London Housing Property Services Team including Property Services Officers and Garchey Engineers, supported by the Repair Service Desk (call centre for Barbican).
The Roofing Contractor will be required to be either an Approved Sika or Bauder contractor and to have their accreditation in place for the full term of the contract. The rational for the requirement is that the City of London needs to be assured that the Roofing Contractor in place for the duration of the contract meets the required standards in terms of quality, workmanship and guarantees.
Lot #2Barbican Estate – Responsive Repairs Maintenance and Voids ServicePublished value£5,470,000
Barbican Housing Estate – The repair and maintenance of Barbican Estate including voids is managed by the City of London Housing Property Services Team including Property Services Officers and Garchey Engineers, supported by the Repair Service Desk (call centre for Barbican).
Lot #3Barbican Estate and Golden Lane Estate – Structural Waterproofing Repairs and Maintenance ServicePublished value£4,070,000
Barbican Housing Estate and Golden Lane Estate– The structural waterproofing repair and maintenance (including roof repairs, drainage, design and expansion joints, and cleaning regime of roofs and balconies) is managed by the City of London Housing Property Services Team including Property Services Officers and Garchey Engineers, supported by the Repair Service Desk (call centre for Barbican).
The Roofing Contractor will be required to be either an Approved Sika or Bauder contractor and to have their accreditation in place for the full term of the contract. The rational for the requirement is that the City of London needs to be assured that the Roofing Contractor in place for the duration of the contract meets the required standards in terms of quality, workmanship and guarantees. This is a Pass/Fail requirement and is detailed in the Lot 3 tender documents and Section 5 (Evaluation of the SQ).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Commercial: 40
Published award criteria (1)
- Commercial: 40%
- Price carries 40 of 40 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Jun 2024, 13:59 BST
- Last source update
- 22 Apr 2025, 12:13 BST
- FTS notice number
2025/S 000-016200- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0472c0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free. The estimated value given at II.2.4) is for the full duration of the contract. The estimated annual contract value for Lot 1 is therefore £8,840,000, Lot 2 is £5,470,000 & Lot 3 £4,070,000
How it was run
Official notice- Submission deadline
- 26 Jul 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
26 Jul 2024 → 22 Apr 2025 · 3 dates- Submission deadline26 Jul 2024, 12:00 BST
- Invitations to tender expected19 Aug 2024, 00:00 BST
- Notice published22 Apr 2025, 12:13 BST
Notice history
2 events · 3 releases on Find a Tender · since 12 Mar 2025- Status changed to complete12 Mar 2025, 14:24 GMT
- Buyer details updated12 Mar 2025, 14:24 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · HRA – Responsive Repairs Maintenance and Voids Service3 awards | |||
| A.& E.ELKINS LIMITEDBarbican Residential Estate (BRE) Drainage, Roofing & Balconies | £4,070,000 † | — | Awarded |
| CHIGWELL (LONDON) PLCHousing Revenue Account (HRA) | £8,840,000 † | — | Awarded |
| CHIGWELL (LONDON) PLCBarbican Residential Estate (BRE) | £5,470,000 † | — | Awarded |
Contracts
Barbican Residential Estate (BRE) · CHIGWELL (LONDON) PLC
- Signed
- 3 Apr 2025
- Value
- £5,470,000
- Status
- active
Barbican Residential Estate (BRE) Drainage, Roofing & Balconies · A.& E.ELKINS LIMITED
- Signed
- 13 Feb 2025
- Value
- £4,070,000
- Status
- active
Housing Revenue Account (HRA) · CHIGWELL (LONDON) PLC
- Signed
- 13 Feb 2025
- Value
- £8,840,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · HRA – Responsive Repairs Maintenance and Voids Service | 7bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- City of London CorporationContracting authorityRegional or local authorityGeneral public services
Dispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court of England and WalesReview body
- See VI.4.1) Review body field of this contract award noticeMediation body
Bidders & participating suppliers
2 commercial parties on the notice- A.& E. Elkins LtdAwarded supplier
- Chigwell London PLCAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria