Find a TenderAwarded

Published 13 Jan 2025, 12:31 GMT

Official UK procurement notice

City of London Events Catering Framework

Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedureSME suitable

Sectors: Hotel, restaurant and retail trade services (55) Delivery: London (UKI)

Framework ceiling (notional)£950,000framework ceiling, not attributable revenue

Submissions closed 11 Feb 2025awarded 9 Jan 2026

Framework period 2 yrs 1 moends 31 Jan 2028 · extension options published · starts 1 Jan 2026

What is being bought

Published requirement description

Contract award for the framework of approved caters that will provide catering services for internal and external clients hiring events spaces at the Guildhall.

CPV: Catering services

How this framework works

From the published notice

Places: up to 14 suppliers · 30 bids received (2.1 per place) · 14 appointed (full)
Framework period: 2 yrs 1 mo from 1 Jan 2026

The lotProcurement structure

single lot · value published

Lot #1The nature of the procurement is to establish a new list of caterers to provide…CancelledRenewal 2 yrs 1 moPublished value£950,000

The nature of the procurement is to establish a new list of caterers to provide catering services at the Guildhall for City events including the use by external clients hiring events spaces at the Guildhall. The new list of approved suppliers will take effect from 1 January 2026.

The Guildhall event catering specification details the expectations and requirements for catering at Guildhall.

The duration of the Framework Agreement for the Guildhall Events Catering as indicated in the Specification will be for a core period of three (3) years. In addition, the Authority reserves the right, at its sole discretion, to extend this Framework Agreement by up to one (1) year, therefore the maximum duration of the Framework is four (4) years.

Contract period: 1 Jan 2026 – 31 Jan 2028 (2 yrs 1 mo)

Delivery: London

Extensions: The duration of the contract is 3 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to one (1) year. The maximum length of the contract is therefore four (4) years.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price

What this means for your bid

“City of London Events Catering Framework” is a framework: the contest is a place on its panel, up to 14 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use the vehicle: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 13 Jan 2025, 12:31 GMT
Last source update: 9 Jan 2026, 09:08 GMT
Award evaluation window: 11 Feb 2025 – …
Authority reference: itt_10
FTS notice number: 2026/S 000-001685
Classification (CPV): Catering services
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-04cf81 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

Publisher note: This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (https://cityoflondon.ukp.app.jaggaer.com). Suppliers will need to register an interest on the system in order to participate and registration is free. The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £237,500

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Appointment period ends: 11 Feb 2025, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 11 Feb 2025, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

cityoflondon.ukp.app.jaggaer.com ↗

Timeline

11 Feb 2025 → 9 Jan 2026 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
11 Feb 2025, 12:00 GMT
Bids opened
11 Feb 2025, 12:00 GMT
Contract starts288 days ago
1 Jan 2026
Notice published279 days ago
9 Jan 2026, 09:08 GMT

Notice history

2 events · 2 releases on Find a Tender · since 9 Jan 2026

Status changed to complete
9 Jan 2026, 09:08 GMT
Buyer details updated
9 Jan 2026, 09:08 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 14admitted to the panel · see the list ↓

Bids received 3027 from SMEs

Contracts signed 14latest 9 Jan 2026

14 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 14 of these contracts carry the same published figure, £950,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

City of London Guildhall Events Catering Framework
Signed
9 Jan 2026
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active
City of London Guildhall Events Catering Framework
Signed
8 Sept 2025
Value
ceiling above
Period
… – 31 Jan 2028
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
30bids · 30 electronic	27	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

The Mayor and Commonalty and Citizens of the City of London

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Po Box 270, Guildhall, London, London, EC2P 2EJContact email

Consortium members and other public bodies

City of London CorporationContracting authorityRegional or local authorityGeneral public services London, LondonContact name, email Published organisation website ↗

Dispute resolution & review bodies

Cabinet OfficeMediation body London
High Court of England and WalesReview body London
See VI.4.1) Review body field of this contract award noticeMediation bodyReview contact point London

Framework contractors & participating bidders

14 commercial parties on the notice

Alison Price & Company LTDFramework contractor London, London, SW9 6EJ
Blue Strawberry Group LtdFramework contractor London, London, SW9 0TS
By Word of Mouth LtdFramework contractor London, London, SW18 4NJ
Compass Contract Services trading as Rocket FoodFramework contractor Compass Contract Services, Parklands Court, 24 Parklands, Great Park, Rubery, Birmingham, West Midlands, B45 9PZ
Dinner Ladies LtdFramework contractor London, London, NW1 8AB
Dish Catering LimitedFramework contractor Weybridge, South East
Give Us This Day trading as Lettice EventsFramework contractor London, London, SE11 4AA
Moving Venue Caterers LtdFramework contractor London, London, SE11 SE8 5HY
Searcys Events LimitedFramework contractor Reading, South East, RG6 1PT
Seasoned Events LimitedFramework contractor Ongar, East of England, CM5 0GA

Show 4 more suppliers

Social Pantry LimitedFramework contractor London, London, SW11 3SS
The Admirable Crichton Events LimitedFramework contractor Reading, South East, RG6 1PT
The Clink Charity T/A Clink EventsFramework contractor London, London, SE24 0HG
Tony Page LtdFramework contractor London, London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria