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Published 16 Nov 2021, 11:31 GMT

Official UK procurement notice

Cinema Operation of the BFI IMAX

Official notice

Authority: British Film Institute (Charity / VCSE)

ServicesRestricted procedure
Sectors: Business Services & Consultancy (79)Recreational, cultural and sporting services (92) Delivery: London (UKI)
Budget not disclosed£1≈ £0 / year
Submissions closed 16 Dec 2021awarded 1 Jun 2022
Awarded to The British Film Institute
Contract term 5 yrsends 18 Jul 2027 · extension options published · starts 19 Jul 2022

What is being bought

Published requirement description

The BFI IMAX building is located in the centre of the Waterloo roundabout in Central London in a prominent position opposite Waterloo Station. It is an iconic site, at the centre of 4 main vehicular routes – including Waterloo Bridge. The building opened as an IMAX cinema in May 1999 and is still in use as a cinema. In 2012, the operation of the cinema was outsourced. This contract is now up for renewal and the BFI is therefore re-tendering to the market. An in-house bid from a BFI Bid Team will be run alongside the tender process and be evaluated against the same evaluation criteria. This bid will be independently run and submitted.

CPV: Library, archives, museums and other cultural services · Management-related services · Recreational, cultural and sporting services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£1
Contract period: 19 Jul 2022 – 18 Jul 2027 (5 yrs)
Delivery: London
Extensions: Option of a possible further five year extensionVariant bids: allowed
79420000 Management-related services92000000 Recreational, cultural and sporting services92500000 Library, archives, museums and other cultural services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Revenue: 60%
Published award criteria (2)
  • Quality: 40
  • Revenue: 60
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
16 Nov 2021, 11:31 GMT
Last source update
20 Jun 2022, 11:14 BST
Authority reference
2021-279
FTS notice number
2022/S 000-016771
Classification (CPV)
Library, archives, museums and other cultural servicesManagement-related servicesRecreational, cultural and sporting services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-02f704 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: http://www.in-tendhost.co.uk/bfi/aspx/home ↗

Submission deadline
16 Dec 2021, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/bfi/aspx/home ↗

Timeline

16 Dec 2021 → 19 Jul 2022 · 3 dates
  1. Submission deadline
    16 Dec 2021, 12:00 GMT
  2. Notice published
    20 Jun 2022, 11:14 BST
  3. Contract starts
    19 Jul 2022, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Jun 2022, 11:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £11 contract exc. VAT
Bids received 2
Contracts signed 1latest 1 Jun 2022
Awarded toValueDateStatus
The British Film Institute£1 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic0——

Contracting authority & participating public bodies

British Film Institute

Contracting authorityCharity / VCSEBody governed by public lawRecreation, culture and religion 21 Stephen Street, London, London, W1T 1LNContact email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria