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Published 14 Aug 2025, 11:19 BST

Official UK procurement notice

Christmas Illuminations - Chepstow Town Council

Official notice

Authority: Chepstow Town Council (Local council)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Community & Cultural Services (98) Delivery: UK
Published estimate£135,000≈ £31k / year · £162,000 inc. VAT · 1 value update
Submissions closed 25 Jul 2025
Contract term 4 yrs 5 mostarts 1 Sept 2025

What is being bought

Published requirement description

Design, supply, installation and removal of Chepstow Town Council Christmas Illuminations 2025 - 2030

CPV: Electrical machinery, apparatus, equipment and consumables; lighting · Other community, social and personal services

The lotProcurement structure

single lot · value published
Lot #1Lot 1Awarded 4 yrs 5 moPublished value£135,000
Contract period: 1 Sept 2025 — 30 Jan 2030 (4 yrs 5 mo)Delivery: UK
Value
£135,000 exc. VAT · £162,000 inc. VAT
31000000 Electrical machinery, apparatus, equipment and consumables; lighting98000000 Other community, social and personal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
  • Cost — Scheme (10%) Installation (10%) Maintenance (10%) Experience of working with local authorities (5%)
  • Quality — Design of the scheme (25%) Skills, experience & qualifications (10%) Approach & Methodology (10%) Coverage of the scheme (10%) Energy efficiency (10%)

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
14 Aug 2025, 11:19 BST
Last source update
14 Aug 2025, 11:19 BST
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Electrical machinery, apparatus, equipment and consumables; lightingOther community, social and personal services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-054837 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
25 Jul 2025, 00:00 BST
Clarification deadline
4 Jul 2025, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release
Electronic submissions should be made via email at [email protected] or by post addressed to the Town Clerk (TENDER DOCUMENT), Chepstow Town Council, The Gatehouse, High Street, Chepstow, NP16 5LH chepstowtc.gov.uk ↗

Timeline

5 published dates · Europe/London
  1. Tender notice published
    13 Jun 2025, 09:56 BST
  2. Clarification questions by
    4 Jul 2025, 00:00 BST
  3. Submission deadline
    25 Jul 2025, 00:00 BST
  4. Latest notice published
    14 Aug 2025, 11:19 BST
  5. Contract starts389 days ago
    1 Sept 2025, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—12 Aug 2025CancelledEyebolt testing required on private properties in order for festoon to be erected - this will take a number of months and therefore the tender will be revised.

Notice history

7 events · 2 releases on Find a Tender · since 13 Jun 2025
  1. Procurement termination notice published
    14 Aug 2025, 11:19 BSTUK12
  2. Published value updated
    14 Aug 2025, 11:19 BSTwas £135,000
  3. Status changed to complete
    14 Aug 2025, 11:19 BST
  4. Procurement method changed
    14 Aug 2025, 11:19 BST
  5. Deadline withdrawn
    14 Aug 2025, 11:19 BST
  6. Buyer details updated
    14 Aug 2025, 11:19 BST
  7. Tender notice published
    13 Jun 2025, 09:56 BSTUK4

Contracting authority & participating public bodies

Chepstow Town Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PGHT-6454-YJRP The Town Council Offices, Chepstow, Wales, NP16 5LH 01291 626370

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender