Official UK procurement notice
Children's Short Breaks, Respite and Family Care Service
Authority: Warwickshire County Council (Local council)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionThe aim is to facilitate the delivery of a range of Short Breaks, Respite and Family Care services for eligible children and young people with a disability and/or other children in need (CwD / CiN).
Short breaks will focus on personal and community assets to support choice, control, and increased independence. Parent/carers will benefit by receiving meaningful respite that will enable them to focus on their own health, well-being and daily living needs.
Family care services are intended to provide additional care and support to families who have complex and/or specialist needs, and/or require urgent packages of care, to prevent family breakdown.
Children and young people aged 0-18 with a disability and/or life-threatening illnesses including:
- Learning disability
- Physical disability
- Sensory impairment
- Profound and multiple learning disabilities
- Autistic spectrum conditions
- Mental health needs
- Attention and conduct disorders
- Behaviours that can challenge
- Chronic health condition
This list is indicative and not exhaustive. Customers are likely to have needs across a number of these areas.
It will be exceptional for pre-school children to access the service, but the service should not restrict if it can meet needs.
- How the procedure runs: www.legislation.gov.uk/uksi/2015/102/contents/made
CPV: Health and social work services
Lots and requirements (3)Procurement structure
3 lots · no lot values publishedLot #1Core Provision for Children with Disabilities
Providers may offer a range of block contracted services in the community and in family homes, for children who are assessed for long-term packages of care, on a 1:1 basis, through the Children with Disabilities Team. These children will, in general, be assessed with packages at less than 500 hours a year, across term-time and school holidays, usually with regular sessions in familiar places, with familiar people. Broadly, these services will include:
Community Groups and Club
Supported Exploring in the Community
Day Support at Home
Night Support at Home
This offer is preventative and designed to give parents and carers meaningful breaks, so parents and carers are not expected to be present during these activities. However, occasional events and sessions with wider family members can be offered through core
provision to support community engagement and build relationships.
Providers should get to know the children they support well, and plan suitable activities that are engaging and well-matched to every child and their SMART outcomes.
Lot #2Enhanced Provision with Children with Disabilities and other Children in Need
Providers may offer a range of services on a framework basis, in the community, in home and in overnight settings, for children who are assessed for both long and short-term package of
care, where needs exceed support available through core provision in Lot 1.
Children who are assessed for support under the enhanced framework are likely to have learning and physical disabilities, chronic health conditions, and life-limiting illnesses, as well
as significant social, emotional and mental health needs, but may be under any team in the Children and Young People Directorate, including children on edge of care, those being discharged from Tier 4 beds, young people at risk of extra familial harm, and so on.
Families eligible for packages under Lot 2 are likely to be assessed for large packages of care where they receive support most days of the week, and/or with high ratios of staff to children
(2:1 +
Lot #3Respite Provision for children with disabilities
This service will be block contracts with up to two providers, to provide overnight respite in familiar settings, with familiar people in "home from home" beds for Children with Disabilities, on a planned and emergency basis - in both mixed and solo bedded settings.
One of the providers must be able to offer a mixed bedded setting, with a minimum of 3 beds to support children's socialisation and friendship forming. If more than one provider is successful, the maximum number of bedded nights to be commissioned under this lot is 1,650 nights.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
All as detailed in the tender documentation
- Shortlisting
- All as detailed in the tender documentation. The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Nov 2024, 12:52 GMT
- Last source update
- 3 Apr 2025, 14:23 BST
- Authority reference
WCC - 20522- FTS notice number
2025/S 000-012830- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04bd46Find a Tender
- How it runs
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The initial contract term will be for 3 years however the Council reserves the right to extend the contract by further periods not exceeding 72 months (72 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.
How it was run
Official notice- Submission deadline
- 20 Dec 2024, 10:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
20 Dec 2024 → 3 Apr 2025 · 2 dates- Submission deadline20 Dec 2024, 10:00 GMT
- Notice published3 Apr 2025, 14:23 BST
Notice history
3 events · 2 releases on Find a Tender · since 3 Apr 2025- Status changed to complete3 Apr 2025, 14:23 BST
- Procurement method changed3 Apr 2025, 14:23 BST
- Buyer details updated3 Apr 2025, 14:23 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Core Provision for Children with Disabilities1 award | |||
| Lanbeth Resolutions Limited | £500,000 † | — | Awarded |
| Lot 2 · Enhanced Provision with Children with Disabilities and other Children in Need3 awards | |||
| Oiza Healthcare LimitedEnhanced Provision for Children with Disabilities and other Children in Need | £912,000 † | — | Awarded |
| HONEY CROWN BEE LIMITEDEnhanced Provision for Children with Disabilities and other Children in Need | £912,000 † | — | Awarded |
| MILESTONES PRIVATE LIMITEDEnhanced Provision for Children with Disabilities and other Children in Need | £912,000 † | — | Awarded |
| Not linked to a lot6 awards | |||
| Andrusida Care LimitedEnhanced Provision for Children with Disabilities and other Children in Need | £912,000 † | — | Awarded |
| Take-a-Break Warwickshire LimitedLot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need | £1,412,000 † | — | Awarded |
| Aroma Care People LtdLot 1 Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need | £1,412,000 † | — | Awarded |
| Entrust Care Partnership CICLot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need | £1,412,000 † | — | Awarded |
| Shadz Care LimitedLot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need | £1,412,000 † | — | Awarded |
| SOCIAL CARE ACADEMY LTDLot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need | £1,412,000 † | — | Awarded |
Contracts
Enhanced Provision for Children with Disabilities and other Children in Need · Oiza Healthcare Limited
- Signed
- 11 Mar 2025
- Value
- £912,000
- Status
- active
Enhanced Provision for Children with Disabilities and other Children in Need · Andrusida Care Limited
- Signed
- 11 Mar 2025
- Value
- £912,000
- Status
- active
Lot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need · Take-a-Break Warwickshire Limited
- Signed
- 11 Mar 2025
- Value
- £1,412,000
- Status
- active
Lot 1 Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need · Aroma Care People Ltd
- Signed
- 11 Mar 2025
- Value
- £1,412,000
- Status
- active
Lot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need · Entrust Care Partnership CIC
- Signed
- 11 Mar 2025
- Value
- £1,412,000
- Status
- active
Enhanced Provision for Children with Disabilities and other Children in Need · HONEY CROWN BEE LIMITED
- Signed
- 11 Mar 2025
- Value
- £912,000
- Status
- active
Core Provision for Children with Disabilities · Lanbeth Resolutions Limited
- Signed
- 11 Mar 2025
- Value
- £500,000
- Status
- active
Enhanced Provision for Children with Disabilities and other Children in Need · MILESTONES PRIVATE LIMITED
- Signed
- 11 Mar 2025
- Value
- £912,000
- Status
- active
Lot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need · Shadz Care Limited
- Signed
- 11 Mar 2025
- Value
- £1,412,000
- Status
- active
Lot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need · SOCIAL CARE ACADEMY LTD
- Signed
- 11 Mar 2025
- Value
- £1,412,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Core Provision for Children with Disabilities | 20bids · 20 electronic | 20 | — | — |
| 2 · Enhanced Provision with Children with Disabilities and other Children in Need | 20bids · 20 electronic | 20 | — | — |
| Whole notice | 20bids · 20 electronic | 20 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
10 commercial parties on the notice- Andrusida Care LimitedAwarded supplier
- Aroma Care PeopleAwarded supplier
- Entrust Care Partnership CICAwarded supplier
- HONEY CROWN BEE LIMITEDAwarded supplier
- Lanbeth Resolutions LimitedAwarded supplier
- MILESTONES PRIVATE LIMITEDAwarded supplier
- Oiza Healthcare LimitedAwarded supplier
- SOCIAL CARE ACADEMY LTDAwarded supplier
- Shadz Care LimitedAwarded supplier
- Take-a-Break Warwickshire LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.