Find a TenderAwarded
Published 20 Nov 2024, 12:52 GMT

Official UK procurement notice

Children's Short Breaks, Respite and Family Care Service

Official notice

Authority: Warwickshire County Council (Local council)·Consortium: 2 public authorities

3 lotsServicesOpen procedureSME suitable
Awarded value£500,000published contract · exc. VAT
Submissions closed 20 Dec 2024awarded 11 Mar 2025
Awarded to Oiza Healthcare Limited +9 more10 awards

What is being bought3 lots · detail below

Published requirement description

The aim is to facilitate the delivery of a range of Short Breaks, Respite and Family Care services for eligible children and young people with a disability and/or other children in need (CwD / CiN).

Short breaks will focus on personal and community assets to support choice, control, and increased independence. Parent/carers will benefit by receiving meaningful respite that will enable them to focus on their own health, well-being and daily living needs.

Family care services are intended to provide additional care and support to families who have complex and/or specialist needs, and/or require urgent packages of care, to prevent family breakdown.

Children and young people aged 0-18 with a disability and/or life-threatening illnesses including:

  • Learning disability
  • Physical disability
  • Sensory impairment
  • Profound and multiple learning disabilities
  • Autistic spectrum conditions
  • Mental health needs
  • Attention and conduct disorders
  • Behaviours that can challenge
  • Chronic health condition

This list is indicative and not exhaustive. Customers are likely to have needs across a number of these areas.

It will be exceptional for pre-school children to access the service, but the service should not restrict if it can meet needs.

  • How the procedure runs: www.legislation.gov.uk/uksi/2015/102/contents/made

CPV: Health and social work services

Lots and requirements (3)Procurement structure

3 lots · no lot values published
Lot #1Core Provision for Children with Disabilities

Providers may offer a range of block contracted services in the community and in family homes, for children who are assessed for long-term packages of care, on a 1:1 basis, through the Children with Disabilities Team. These children will, in general, be assessed with packages at less than 500 hours a year, across term-time and school holidays, usually with regular sessions in familiar places, with familiar people. Broadly, these services will include:

Community Groups and Club

Supported Exploring in the Community

Day Support at Home

Night Support at Home

This offer is preventative and designed to give parents and carers meaningful breaks, so parents and carers are not expected to be present during these activities. However, occasional events and sessions with wider family members can be offered through core

provision to support community engagement and build relationships.

Providers should get to know the children they support well, and plan suitable activities that are engaging and well-matched to every child and their SMART outcomes.

Delivery: West Midlands · Generally within the County Council boundaries of Warwickshire County Council but also may be outside the boundaries
Lot #2Enhanced Provision with Children with Disabilities and other Children in Need

Providers may offer a range of services on a framework basis, in the community, in home and in overnight settings, for children who are assessed for both long and short-term package of

care, where needs exceed support available through core provision in Lot 1.

Children who are assessed for support under the enhanced framework are likely to have learning and physical disabilities, chronic health conditions, and life-limiting illnesses, as well

as significant social, emotional and mental health needs, but may be under any team in the Children and Young People Directorate, including children on edge of care, those being discharged from Tier 4 beds, young people at risk of extra familial harm, and so on.

Families eligible for packages under Lot 2 are likely to be assessed for large packages of care where they receive support most days of the week, and/or with high ratios of staff to children

(2:1 +

Delivery: West Midlands · Generally within the County Council boundaries of Warwickshire County Council but also may be outside the boundaries.
Lot #3Respite Provision for children with disabilities

This service will be block contracts with up to two providers, to provide overnight respite in familiar settings, with familiar people in "home from home" beds for Children with Disabilities, on a planned and emergency basis - in both mixed and solo bedded settings.

One of the providers must be able to offer a mixed bedded setting, with a minimum of 3 beds to support children's socialisation and friendship forming. If more than one provider is successful, the maximum number of bedded nights to be commissioned under this lot is 1,650 nights.

Delivery: West Midlands · Generally within the County Council boundaries of Warwickshire County Council but also may be outside the boundaries

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

All as detailed in the tender documentation

Shortlisting
All as detailed in the tender documentation. The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Nov 2024, 12:52 GMT
Last source update
3 Apr 2025, 14:23 BST
Authority reference
WCC - 20522
FTS notice number
2025/S 000-012830
Classification (CPV)
Health and social work services
Delivery area
West Midlands (UKG13)
Official registry OCID
ocds-h6vhtk-04bd46 Find a Tender
How it runs
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The initial contract term will be for 3 years however the Council reserves the right to extend the contract by further periods not exceeding 72 months (72 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.

How it was run

Official notice
Submission deadline
20 Dec 2024, 10:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

20 Dec 2024 → 3 Apr 2025 · 2 dates
  1. Submission deadline
    20 Dec 2024, 10:00 GMT
  2. Notice published
    3 Apr 2025, 14:23 BST

Notice history

3 events · 2 releases on Find a Tender · since 3 Apr 2025
  1. Status changed to complete
    3 Apr 2025, 14:23 BST
  2. Procurement method changed
    3 Apr 2025, 14:23 BST
  3. Buyer details updated
    3 Apr 2025, 14:23 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 10
Awarded value £500,0001 contract exc. VAT · 9 list or panel totals repeated on several suppliers, not summed
Bids received 2020 from SMEs
Contracts signed 10latest 11 Mar 2025
Awarded toValueDateStatus
Lot 1 · Core Provision for Children with Disabilities1 award
Lanbeth Resolutions Limited£500,000 †—Awarded
Lot 2 · Enhanced Provision with Children with Disabilities and other Children in Need3 awards
Oiza Healthcare LimitedEnhanced Provision for Children with Disabilities and other Children in Need£912,000 †—Awarded
HONEY CROWN BEE LIMITEDEnhanced Provision for Children with Disabilities and other Children in Need£912,000 †—Awarded
MILESTONES PRIVATE LIMITEDEnhanced Provision for Children with Disabilities and other Children in Need£912,000 †—Awarded
Not linked to a lot6 awards
Andrusida Care LimitedEnhanced Provision for Children with Disabilities and other Children in Need£912,000 †—Awarded
Take-a-Break Warwickshire LimitedLot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need£1,412,000 †—Awarded
Aroma Care People LtdLot 1 Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need£1,412,000 †—Awarded
Entrust Care Partnership CICLot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need£1,412,000 †—Awarded
Shadz Care LimitedLot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need£1,412,000 †—Awarded
SOCIAL CARE ACADEMY LTDLot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need£1,412,000 †—Awarded

Contracts

  • Enhanced Provision for Children with Disabilities and other Children in Need · Oiza Healthcare Limited

    Signed
    11 Mar 2025
    Value
    £912,000
    Status
    active
  • Enhanced Provision for Children with Disabilities and other Children in Need · Andrusida Care Limited

    Signed
    11 Mar 2025
    Value
    £912,000
    Status
    active
  • Lot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need · Take-a-Break Warwickshire Limited

    Signed
    11 Mar 2025
    Value
    £1,412,000
    Status
    active
  • Lot 1 Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need · Aroma Care People Ltd

    Signed
    11 Mar 2025
    Value
    £1,412,000
    Status
    active
  • Lot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need · Entrust Care Partnership CIC

    Signed
    11 Mar 2025
    Value
    £1,412,000
    Status
    active
  • Enhanced Provision for Children with Disabilities and other Children in Need · HONEY CROWN BEE LIMITED

    Signed
    11 Mar 2025
    Value
    £912,000
    Status
    active
  • Core Provision for Children with Disabilities · Lanbeth Resolutions Limited

    Signed
    11 Mar 2025
    Value
    £500,000
    Status
    active
  • Enhanced Provision for Children with Disabilities and other Children in Need · MILESTONES PRIVATE LIMITED

    Signed
    11 Mar 2025
    Value
    £912,000
    Status
    active
  • Lot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need · Shadz Care Limited

    Signed
    11 Mar 2025
    Value
    £1,412,000
    Status
    active
  • Lot 1 - Core Provision for Children with Disabilities Lot 2 - Enhanced Provision for Children with Disabilities and other Children in Need · SOCIAL CARE ACADEMY LTD

    Signed
    11 Mar 2025
    Value
    £1,412,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Core Provision for Children with Disabilities20bids · 20 electronic20——
2 · Enhanced Provision with Children with Disabilities and other Children in Need20bids · 20 electronic20——
Whole notice20bids · 20 electronic20——

Contracting authority & participating public bodies

2 public bodies on the notice

Warwickshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Shire Hall, Warwick, West Midlands, CV344SAContact name, email, phone

Bidders & participating suppliers

10 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.