Official UK procurement notice
Children and Communities Grant Tender
Authority: Caerphilly County Borough Council (Local council)
What is being bought6 lots · detail below
Published requirement descriptionThis is a contract award notice to advise the market of a contract award for the the provision of children and communities grant tender.
Caerphilly County Borough Council’s (CCBC) Children and Communities Grant Programmes (Families First and Early Years) and Caerphilly Children’s Services were looking to commission suitable provider(s) to undertake a number of early intervention support services (as per the six lots) for citizens living within the CCBC Council area. The services are designed to improve outcomes for children, young people, adults and families by providing a range of interventions. All interventions will be delivered to families locally, support their wellbeing and empower families.
This contract award notice is to notify the market the outcome following the open procurement and sets out the six contracts awarded under the six lots
CPV: Health and social work services · Other community, social and personal services
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£6,600,000 together)Lot #1Community Forum (Families First, Flying Start and Legacy)AwardedRenewalPublished value£985,000
Caerphilly County Borough Council (CCBC) Early Years are looking to commission a provider to undertake a Community Forum service for families living within the CCBC area.
The contract will require the following outcomes for families:
- Building wellbeing and resilience through improved confidence and sense of belonging
- Support families to make the most of their potential, building ambition and encourage learning for life
- Development of skills through volunteering opportunities, working with
partners and involvement in a wide range of community focused activities
- Greater engagement with services and the wider community, including an
improved understanding of support available
- Timely 'referrals' in and out of the project: continued support for families in the community using the hierarchy of support model, with timely conversations with more targeted services if required
This list is not exhaustive, and the project will be expected to work with the
Service Purchaser to develop appropriate targets, which reflect the evolving nature of the Early Years model.
The project will engage with families, parents and carers living in Caerphilly
county borough, by establishing and supporting the running of Community
Forum groups throughout the borough.
Full details are highlighted in the tender documents
- Economic & financial standing
As set out in the Invitation to tender documents on the esourcing portal
- Technical & professional ability
As set out in the Invitation to tender documents on the esourcing portal
Lot #2Targeted Parenting Support 8+ (Families First)AwardedRenewalPublished value£1,500,000
Caerphilly County Borough Council (CCBC) Families First are looking to commission a provider to undertake a Parenting Support Service for families living within the CCBC area with children aged 8 to 17.
Parenting plays a central role in relation to outcomes for children. Good quality parenting can help promote resilience, positive self-esteem, and have a positive impact on a child's learning, outcomes and school. Children who grow up in a nurturing environment where parenting is fair, consistent and structured are also less likely to be exposed to Adverse Childhood Experiences (ACEs) which may detrimentally affect their physical and mental health over the longer term.
The Caerphilly Early Years and Childcare Service provide information, advice and support for expectant parents and families with young children aged 0-7 years living in the Caerphilly County borough.As such, the specification outlines parenting support for families with children aged 8 and over. Parenting support for families with children aged 0-7 will be provided by an in-house Early Years team. It is hoped that this will remove the barriers of meeting different criteria and instead offer families support based off their needs and children's ages.
Full details of the lot requirement can be found in the Invitation to Tender (ITT)
- Economic & financial standing
as set out in the invitation to tender
- Technical & professional ability
as set out in the invitation to tender
Lot #3Wellbeing (Families First)AwardedRenewalPublished value£1,500,000
Caerphilly County Borough Council (CCBC) Families First are looking to commission
a provider to undertake a Wellbeing Support Service for families living within the
CCBC area with children and young people aged 25 and under.
Low level mental health, emotional health and wellbeing are issues which play a
central role in families' outcomes. The service must reflect a strengths-based, family centred approach, promoting resilience and voluntary engagement in line with the
Welsh Government Families First guidance. Parents who experience poor wellbeing
and lower levels of confidence and resilience are more likely to expose their children
to Adverse Childhood Experiences (ACEs). Improving families' wellbeing can help
promote resilience, positive self-esteem, and have a positive impact on outcomes for
the family.
This project will deliver support for families with children and young people
aged 25 and under, living within the Caerphilly County Borough Council area,
affected by low level mental health, emotional health and wellbeing.
Full details can be found in the invitation to tender on the eSourcing portal
- Economic & financial standing
As set out in the initiation to tender
- Technical & professional ability
As set out in the invitation to tender
Lot #4Early Language Development (Flying Start and Families First)AwardedRenewalPublished value£600,000
Caerphilly County Borough Council (CCBC) Early Years (Flying Start) and Families First are looking to commission a provider to undertake an Early Language
Development service for families living within the CCBC area with Early Years aged children.
The service will consist of two key elements:
- Firstly, for children aged 3-12 months and their families to access information about the importance of talking, engaging and playing with children in the early years to develop language acquisition.
- Secondly, the service will deliver the Elklan Let's Talk with your Baby
programme for families with children aged 3-12months.
The Service Provider will need to use a range of tools to support key Speech, nguage and Communication messages for families Talk with me |
GOV.WALES and strengthen the sustainability of ongoing language acquisition e.g. links to libraries for books, groups, and include activities based on resources readily available to parents in the home or inexpensive / recycled materials. All interventions will need to consider equality implications and include bilingual delivery according to parental need.
Full details are in the invitation to tender documents
- Economic & financial standing
as set out in the invitation to tender
- Technical & professional ability
as set out in the invitation to tender
Lot #5Domestic Abuse (Children Services)AwardedRenewalPublished value£1,500,000
Caerphilly County Borough Council (CCBC) Social Services and Caerphilly Families
First are looking to commission provider(s) to undertake Domestic Abuse Services
for children and their families living within the CCBC Council area affected by
Domestic Abuse
This project will deliver support for families with children and young people aged 25 and under (including antenatally), living within the Caerphilly County
Borough Council area, who are victims/survivors of domestic abuse. The
Service Provider will be expected to tailor and amend their service to meet the needs of the individuals being referred into the service.
The purpose of offering support to those who have suffered domestic abuse is to:
- Increase the safety of parents and children through assessment, safety planning and access to specialist services
- Provide a safe space for individuals to explore feelings and find the best
strategies to deal with their experiences and rebuild their lives
- Break the cycle of abuse by increasing understanding of healthy relationships and behaviour in comparison to coercive and abusive behaviour
- Reduce the risk of harm by empowering parents to make good decisions for the benefit of themselves and their children, based on improved knowledge and understanding
Full details can be found in the Invitation to tender on the esourcing portal
- Economic & financial standing
as set out in the tender documents
- Technical & professional ability
as set out in the tender documents
Lot #6Perpetrator (Children Services)AwardedRenewalPublished value£515,000
Caerphilly County Borough Council (CCBC) Social Services are looking to
commission a Service Provider to undertake a Perpetrator Support Service for
individuals living within the CCBC Council area displaying perpetrator behaviour.
Caerphilly Children's Services wishes to commission a Service Provider to
deliver Respect Accredited Domestic Abuse/Violence Perpetrator support
Programmes (DAPP/DVPP). This project will provide support for adults who are displaying perpetrator behaviour, increase focus on holding these
individuals to account and provide opportunities to change their behaviour
based around victim safety.
Full details can be found in the invitation to tender on the esourcing portal
- Economic & financial standing
As set out in the tender documentation
- Technical & professional ability
As set out in the tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Sept 2025, 17:02 BST
- Last source update
- 12 Dec 2025, 16:32 GMT
- Award evaluation window
- Submission end – 8 Dec 2025
- Authority reference
CCBC/PS2871/25/HS- FTS notice number
2025/S 000-055974- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0598f1Find a Tender
How it was run
Official notice- Submission deadline
- 16 Oct 2025, 12:00 BST
- Clarification deadline
- 9 Oct 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
supplierlive.proactisp2p.com/Account/Login ↗
Tenderers must express an interest in this tender by completing the following process: 1.Log in to the Proactis Supplier Portal at supplierlive.proactisp2p.com/Account/Login ↗ 2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.). 3.Enter your correct Organisation Name, Details and Primary Contact Details. 4.Please make a note of the Organisation ID and User Name, then click "Register". 5.You will then receive an email from the system asking you follow a link to activate your account. 6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details. 7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile. 8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities. 9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage. 10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Home page. 11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button. 12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow. 13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents. 14.You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - [email protected] or Hayley Jones [email protected]. When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.
Timeline
11 Sept 2025 → 1 Apr 2026 · 7 dates- Tender notice published11 Sept 2025, 17:02 BST
- Clarification questions by376 days ago9 Oct 2025, 17:00 BST
- Submission deadline369 days ago16 Oct 2025, 12:00 BST
- Award decision expected by315 days ago8 Dec 2025, 23:59 GMT
- Assessment summaries sent314 days ago10 Dec 2025
- Latest notice published312 days ago12 Dec 2025, 16:32 GMT
- Contract starts203 days ago1 Apr 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 11 Sept 2025- Tender notice published11 Sept 2025, 17:02 BSTUK4
- Contract award notice published12 Dec 2025, 16:32 GMTUK6
- Status changed to complete12 Dec 2025, 16:32 GMT
- Contract signature expected5 Jan 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Community Forum (Families First, Flying Start and Legacy)1 award | |||
| The Parent NetworkSMECommunity Forum (Early Years)1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: WITH THE OPTION TO EXTEND FOR UP TO A FURTHER PERIOD OF TWO YEARS EXTENDED ON AN ANNUAL BASIS | £985,000 | 10 Dec 2025 | Awarded |
| Lot 2 · Targeted Parenting Support 8+ (Families First)1 award | |||
| Barnardo'sVCSE1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: WITH THE OPTION TO EXTEND FOR UP TO A FURTHER PERIOD OF TWO YEARS EXTENDED ON AN ANNUAL BASIS | £1,495,000 | 10 Dec 2025 | Awarded |
| Lot 3 · Wellbeing (Families First)1 award | |||
| Barnardo'sVCSE1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: WITH THE OPTION TO EXTEND FOR UP TO A FURTHER PERIOD OF TWO YEARS EXTENDED ON AN ANNUAL BASIS | £1,450,000 | 10 Dec 2025 | Awarded |
| Lot 4 · Early Language Development (Flying Start and Families First)1 award | |||
| Gwent Association of Voluntary OrganisationsSMEVCSEEarly Language Development Group (Early Years and Families First)1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: WITH THE OPTION TO EXTEND FOR UP TO A FURTHER PERIOD OF TWO YEARS EXTENDED ON AN ANNUAL BASIS | £600,000 | 10 Dec 2025 | Awarded |
| Lot 5 · Domestic Abuse (Children Services)1 award | |||
| Cyfannol Women's AidDomestic Abuse (Victims) Families First1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: WITH THE OPTION TO EXTEND FOR UP TO A FURTHER PERIOD OF TWO YEARS EXTENDED ON AN ANNUAL BASIS | £1,438,259 | 10 Dec 2025 | Awarded |
| Lot 6 · Perpetrator (Children Services)1 award | |||
| Phoenix Domestic Abuse ServiceSMEPerpetrator Support Service (children Services)1 Apr 2026 – 31 Mar 2029 · up to 31 Dec 2031Extensions: WITH THE OPTION TO EXTEND FOR UP TO A FURTHER PERIOD OF TWO YEARS EXTENDED ON AN ANNUAL BASIS | £509,400 | 10 Dec 2025 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Community Forum (Families First, Flying Start and Legacy) | 3final-stage tenders | 3 | 0 | — |
| 2 · Targeted Parenting Support 8+ (Families First) | 4final-stage tenders | 0 | 0 | — |
| 3 · Wellbeing (Families First) | 8final-stage tenders | 6 | 0 | — |
| 4 · Early Language Development (Flying Start and Families First) | 1final-stage tenders | 1 | 1 | — |
| 5 · Domestic Abuse (Children Services) | 3final-stage tenders | 3 | 0 | — |
| 6 · Perpetrator (Children Services) | 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
5 commercial parties on the notice- Barnardo'sAwarded supplier
- Cyfannol Women's AidAwarded supplier
- Gwent Association of Voluntary OrganisationsAwarded supplier
- Phoenix Domestic Abuse ServiceAwarded supplier
- The Parent NetworkAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender