Official UK procurement notice
Children and Communities Grant Tender
Authority: Caerphilly County Borough Council (Local council)
Sectors: Health & Social Care (85)Community & Cultural Services (98) Delivery: Wales (UKL16)
Final published estimate£6,600,000initial estimate £1,500,000 · 2 value updates
Submissions closed 16 Oct 2025
Lots 6see the lot list below
Contract term Varies by lotfirst lot 3 yrs from 1 Apr 2026 · see each lot
What is being bought6 lots · detail below
Published requirement descriptionCaerphilly County Borough Council’s (CCBC) Children and Communities Grant Programmes (Families First and Early Years) and Caerphilly Children’s Services are looking to commission provider(s) to undertake a number of early intervention support services (as per the six lots) for citizens living within the CCBC Council area. The services are designed to improve outcomes for children, young people, adults and families by providing a range of interventions. All interventions will be delivered to families locally, support their wellbeing and empower families.
CPV: Health and social work services · Other community, social and personal services
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£6,600,000 together)Lot #1Targeted Parenting Support 8+ (Families First)CancelledRenewalPublished value£1,500,000
Caerphilly County Borough Council (CCBC) Families First are looking to commission a provider to undertake a Parenting Support Service for families living within the CCBC area with children aged 8 to 17.
Parenting plays a central role in relation to outcomes for children. Good quality parenting can help promote resilience, positive self-esteem, and have a positive impact on a child’s learning, outcomes and school. Children who grow up in a nurturing environment where parenting is fair, consistent and structured are also less likely to be exposed to Adverse Childhood Experiences (ACEs) which may…
- Value
- £1,500,000 exc. VAT · £1,800,000 inc. VAT
- Extensions
- With the option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
85000000 Health and social work services98000000 Other community, social and personal services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standingAs set out in the Invitation to tender documents on the esourcing portal
- Technical & professional abilityAs set out in the Invitation to tender documents on the esourcing portal
Award criteria (2)
- Price — Price 20% - The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
- Quality — Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: Tender Response 40% Interview 30% Presentation 10%
Lot #2Wellbeing (Families First)CancelledRenewalPublished value£1,500,000
Caerphilly County Borough Council (CCBC) Families First are looking to commission
a provider to undertake a Wellbeing Support Service for families living within the
CCBC area with children and young people aged 25 and under.
Low level mental health, emotional health and wellbeing are issues which play a
central role in families’ outcomes. The service must reflect a strengths-based, family centred approach, promoting resilience and voluntary engagement in line with the
Welsh Government Families First guidance. Parents who experience poor wellbeing
and lower levels of confidence and resilie…
- Value
- £1,500,000 exc. VAT · £1,800,000 inc. VAT
- Extensions
- Option to extend for up to a further period of twenty-four (24) months extended on an annual basis
85000000 Health and social work services98000000 Other community, social and personal services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standingas set out in the invitation to tender
- Technical & professional abilityas set out in the invitation to tender
Award criteria (2)
- Price — Price 20% - The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
- Quality — Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: • Tender Response 40% • Interview 30% • Presentation 10%
Lot #3Domestic Abuse (Victims) (Families First)CancelledRenewalPublished value£1,500,000
Caerphilly County Borough Council (CCBC) Social Services and Caerphilly Families
First are looking to commission provider(s) to undertake Domestic Abuse Services
for children and their families living within the CCBC Council area affected by
Domestic Abuse
This project will deliver support for families with children and young people aged 25 and under (including antenatally), living within the Caerphilly County
Borough Council area, who are victims/survivors of domestic abuse. The
Service Provider will be expected to tailor and amend their service to meet the needs of the individuals being…
- Value
- £1,500,000 exc. VAT · £1,800,000 inc. VAT
- Extensions
- Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
85000000 Health and social work services98000000 Other community, social and personal services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standingAs set out in the initiation to tender
- Technical & professional abilityAs set out in the invitation to tender
Award criteria (2)
- Quality — Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: • Tender Response 40% • Interview 30% • Presentation 10%
- Price — Price 20% - The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
Lot #4Perpetrator Support Service (Children’s Services)CancelledRenewalPublished value£515,000
Caerphilly County Borough Council (CCBC) Social Services are looking to
commission a Service Provider to undertake a Perpetrator Support Service for
individuals living within the CCBC Council area displaying perpetrator behaviour.
Caerphilly Children’s Services wishes to commission a Service Provider to
deliver Respect Accredited Domestic Abuse/Violence Perpetrator support
Programmes (DAPP/DVPP). This project will provide support for adults who are displaying perpetrator behaviour, increase focus on holding these
individuals to account and provide opportunities to change their behaviour
…
- Value
- £515,000 exc. VAT · £618,000 inc. VAT
- Extensions
- Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
85000000 Health and social work services98000000 Other community, social and personal services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standingas set out in the invitation to tender
- Technical & professional abilityas set out in the invitation to tender
Award criteria (2)
- Cost — Cost 20% - The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
- Quality — Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: • Tender Response 40% • Interview 30% • Presentation 10%
Lot #5Community Forum (Early Years)CancelledRenewalPublished value£985,000
Caerphilly County Borough Council (CCBC) Early Years are looking to commission a provider to undertake a Community Forum service for families living within the CCBC area.
The contract will require the following outcomes for families:
• Building wellbeing and resilience through improved confidence and sense of belonging
• Support families to make the most of their potential, building ambition and encourage learning for life
• Development of skills through volunteering opportunities, working with
partners and involvement in a wide range of community focused activities
• Greater engagement with …
- Value
- £985,000 exc. VAT · £1,182,000 inc. VAT
- Extensions
- Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
85000000 Health and social work services98000000 Other community, social and personal services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standingas set out in the tender documents
- Technical & professional abilityas set out in the tender documents
Award criteria (2)
- Price — Price 20% - The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
- Quality — Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: • Tender Response 40% • Interview 30% • Presentation 10%
Lot #6Early Language Development Groups (Early Years and Families First)CancelledRenewalPublished value£600,000
Caerphilly County Borough Council (CCBC) Early Years (Flying Start) and Families First are looking to commission a provider to undertake an Early Language
Development service for families living within the CCBC area with Early Years aged children.
The service will consist of two key elements:
• Firstly, for children aged 3-12 months and their families to access information about the importance of talking, engaging and playing with children in the early years to develop language acquisition.
• Secondly, the service will deliver the Elklan Let’s Talk with your Baby
programme for families with…
- Value
- £600,000 exc. VAT · £720,000 inc. VAT
- Extensions
- Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
85000000 Health and social work services98000000 Other community, social and personal services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standingAs set out in the tender documentation
- Technical & professional abilityAs set out in the tender documentation
Award criteria (2)
- Price — Price 20% The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
- Quality — Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: • Tender Response 40% • Interview 30% • Presentation 10% full details can be found in the ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
The themes have been divided into six (6) Lots. Service Providers may choose to tender for one or more Lots on the basis that they have sufficient capacity to meet the requirements of each Lot. Service Providers who are tendering for more than one Lot must more…
be in a position to accept the Lots they are successful for and not hand back any Lot due to capacity issues.Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Sept 2025, 16:24 BST
- Last source update
- 11 Sept 2025, 16:24 BST
- Award evaluation window
- Submission end — 8 Dec 2025, 23:59 GMT
- Authority reference
CCBC/PS2871/25/HS- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05617dFind a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 16 Oct 2025, 12:00 BST
- Clarification deadline
- 9 Oct 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
https://supplierlive.proactisp2p.com/Account/Login# Tenderers must express an interest in this tender by completing the following process: 1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login 2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.). 3.Enter your correct Organisation Name, Details and Primary Contact Details. 4.Please make a note of the Organisation ID and User Name, then click more…
"Register". 5.You will then receive an email from the system asking you follow a link to activate your account. 6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details. 7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile. 8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities. 9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage. 10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Home page. 11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button. 12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow. 13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents. 14.You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - [email protected] or Hayley Jones [email protected]. When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.Timeline
8 published dates · Europe/London- Planning notice published17 Jul 2025, 15:46 BST
- Market engagement400 days ago31 Aug 2025, 23:59 BST
he Provision of children and Communities Grant tender will provide intervention and prevention, improving outcomes for children, young people and families. Families First, Early Years (Flying Start) and Children’s Services will be looking to recommission a number of support services for families more…
across Caerphilly. These will largely be focused on early intervention and prevention, improving outcomes for children, young people and families. The value of this tender will be approx. £1.5million per annum, actual costs will be advertised at the time of tender. There will be a number of service requirements under the overarching arrangement which shall be lotted. Service Providers will be able to tender for one or more lots. The lot details shall be released on the supplier engagement event and detailed in the contract notice and tender documents. The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the provision of Children and Communities Grant Tender to assist and finalise each service specification. Therefore, the Council is holding a supplier event on Tuesday 29 July 2025 at 14:00 Hours at Ty Penallta, Tredomen Park, Ystrad Mynach, Hengoed CF82 7PG. To register an interest Service Providers must send their request via email to [email protected]. All requests must be received by 15:00 hours Friday 25 July 2025. This notice is to commence market engagement prior to going to tender to understand services available to the Council. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services. Full details of each service specification(s) shall be issued with the call for competition and fully detailed in the tender documents. The contract commencement date is 01 April 2026 for a period of three (3) years with the option to extend for up to a further period of two (2) years. - Next notice expected395 days ago5 Sept 2025, 23:59 BST
- Tender notice published390 days ago11 Sept 2025, 15:02 BST
- Clarification questions by362 days ago9 Oct 2025, 17:00 BST
- Submission deadline355 days ago16 Oct 2025, 12:00 BST
- Award decision expected by301 days ago8 Dec 2025, 23:59 GMT
- Contract starts188 days ago1 Apr 2026, 00:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 11 Sept 2025 | CancelledNotice issued to cancel a UK4 Notice that contains errors. New Notice being published to rectify errors due to system issues. |
Notice history
13 events · 4 releases on Find a Tender · since 17 Jul 2025- Procurement termination notice published11 Sept 2025, 16:24 BSTUK12
- Published value updated11 Sept 2025, 16:24 BSTwas £6,600,000
- Status changed to cancelled11 Sept 2025, 16:24 BST
- Procurement method changed11 Sept 2025, 16:24 BST
- Deadline withdrawn11 Sept 2025, 16:24 BST
- Buyer details updated11 Sept 2025, 16:24 BST
- Tender notice published11 Sept 2025, 15:02 BSTUK4
- Published value updated to £6,600,00011 Sept 2025, 15:02 BSTwas £1,500,000
- Status changed to active11 Sept 2025, 15:02 BST
- Procurement method changed11 Sept 2025, 15:02 BST
- Deadline published: 16 Oct 2025, 12:00 BST11 Sept 2025, 15:02 BST
- Preliminary market engagement notice published18 Jul 2025, 11:42 BSTUK2
- Pipeline notice published17 Jul 2025, 15:46 BSTUK1
Routine re-releases (4)
- 2025-07: 1 release · 17 Jul 2025
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender