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Published 28 Nov 2024, 08:45 GMT

Official UK procurement notice

Chichester Free School & Warden Park Secondary Academy Catering Tender

Official notice

Authority: Chichester Free School (Education)

2 lotsServicesRestricted procedure
Sectors: Hotel, restaurant and retail trade services (55) Delivery: South East (UKJ27)
Budget not disclosedValue not published
Submissions closed 10 Jan 2025
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Chichester Free School and Warden Park Secondary Academy are putting their catering contracts out to tender with a contract start date of 1st August 2025.

CPV: School catering services

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1Chichester Free SchoolRenewal

CFS is an All Through School:

Pupil Numbers: - by year group

Reception 58

Year 1 60

Year 2 60

Year 3 64

Year 4 64

Year 5 64

Year 6 64

Year 7 132

Year 8 151

Year 9 124

Year 10 128

Year 11 119

Sixth Form N/A

Total 1,088

Pricings/Sales

Meal Deal Price 2.65 GBP

UIFSM Entitled: 162 / Uptake: 131 / Value: 2.53 GBP

FSM Entitled: 134 / Uptake: 93 / Value: 2.65 GBP

Pupil Paid Meal Average daily spends of 1.37 GBP per person. This is the cash takings divided by the student numbers. Not all students spend so the average spend number is possibly higher.

Staff Duty Meal N/A

Staff Cash Meals No of Staff: 128 / Value: TBC

Sales over 12 months

UIFSM Sales 58,317 GBP

FSM Sales 37,101 GBP

Pupil Paid Meal Sales 187,592 GBP

Staff Duty Meal Sales N/A

Staff Cash Sales Not broken down

Hospitality Sales 969 GBP

Service Times

Breakfast (Canteen only): 07:45 – 08:15 (although would like open for staff continually to end of lunch)

Break (Canteen only): 10:40 – 11:10

Lunch (Primary – Dining Hall only): 11:45 – 12:45 approx (earlier start in Autumn Term to allow longer period for younger pupils)

Lunch (Secondary – Dining Hall and Canteen service): 13:00 – 13:40

Current Contractor Innovate

Other Information

176 trading days

As far as we are aware no member of the catering team are in a LGPS

Delivery: South East · Chichester Free School, Hunston Road, Chichester, West Sussex, PO20 1NP
Extensions: Renewal possible after three years subject to satisfactory performance.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
55524000 School catering services
Lot #2Warden Park Secondary AcademyRenewal

Pupil Numbers: - by year group

Year 7 311

Year 8 310

Year 9 325

Year 10 299

Year 11 296

Sixth Form N/A

Total 1,541

Pricings/Sales

Meal Deal Price No Meal Deal currently

FSM Entitled: 172 / Uptake: TBC / Value: 2.50 GBP

Pupil Paid Meal Value: 2.50 GBP for a main meal

Staff Duty Meal Entitled: TBC / Uptake: TBC / Value: 3.50 GBP

Staff Cash Meals No of Staff: 236 / Value: Any menu charge plus vat

Sales over 12 months – 2023-24

FSM Sales 41,836 GBP

Pupil Paid Meal Sales Break: 169,000 GBP

Lunch: 313,426 GBP

Staff Duty Meal Sales 12,945 GBP

Staff Cash Sales 14,949 GBP

Hospitality Sales TBC

Service Times

Break: 11:05

Lunch: 1st 12:30 – 13:00 / 2nd 13:30 – 14:00

Current catering service managed in house

Other Information

190 trading days

Circa 16 staff – many long serving

Delivered service to a Primary School – 250 meals daily

Main site has three service points including an external kiosk

Communication with the school will be important

Delivery: South East · Warden Park Secondary Academy, Broad Street, Cuckfield, West Sussex, RH17 5DP
Extensions: Renewal possible after three years subject to satisfactory performance.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
55524000 School catering services

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Nov 2024, 08:45 GMT
Last source update
28 Nov 2024, 08:45 GMT
Authority reference
RM&C/2024/CFS&WPSA/454
FTS notice number
2024/S 000-038377
Classification (CPV)
School catering services
Delivery area
South East (UKJ27)
Official registry OCID
ocds-h6vhtk-04c09d Find a Tender

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233337. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:233337)

How it was run

Official notice
Submission deadline
10 Jan 2025, 13:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

28 Nov 2024 → 28 Jan 2025 · 3 dates
  1. Notice published
    28 Nov 2024, 08:45 GMT
  2. Submission deadline
    10 Jan 2025, 13:00 GMT
  3. Invitations to tender expected
    28 Jan 2025

Contracting authority & participating public bodies

Chichester Free School

Contracting authorityEducationBody governed by public lawEducation Hunston Road, Chichester, South East, PO20 1NPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone
  • RM&C Consultants LtdMediation body South Stoke, ReadingContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.