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Published 8 Aug 2022, 15:24 BST

Official UK procurement notice

CH2022330B Provision for Arboriculture Services LOTs 1-5

Official notice

Authority: London Borough of Ealing (Local council)

5 lotsServicesOpen procedureSME suitableMax 2 lots per supplier
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: London (UKI73)
Published estimate£6,174,000total for 5 lots
Submissions closed 15 Sept 2022awarded 9 Nov 2022
Awarded to John O'Conner Grounds Maintenance Ltd +4 more5 awards

What is being bought5 lots · detail below

Published requirement description

The project is for the term contracts for the supply of Arboricultural Services (pruning, felling and stump grinding) to Council managed trees within the London Borough of Ealing.

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£2,070,000 together) · win at most 2 of them · evaluation weights differ by lot
Lot #1Planned /Programmed Highways Arboricultural works for the West area of the borough.AwardedRenewalPublished value£390,000

Planned /Programmed Highways Arboricultural works for the West area of the borough.

Delivery: London · Within the London Borough of Ealing Boundary
Extensions: The Authority intends to procure Arboricultural Service for each LOT agreement 1-5 for a period of 3 years with an option to extend twice for 3 years for each extension.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #2Planned /Programmed Highways Arboricultural works for the Central area of the borough.AwardedRenewalPublished value£510,000

Planned /Programmed Highways Arboricultural works for the Central area of the borough.

Delivery: London · Within the London Borough of Ealing Boundary
Extensions: The Authority intends to procure Arboricultural Service for each LOT agreement 1-5 for a period of 3 years with an option to extend twice for 3 years for each extension.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #3Planned /Programmed Highways Arboricultural works for the East area of the borough.AwardedRenewalPublished value£390,000

Planned /Programmed Highways Arboricultural works for the East area of the borough.

Delivery: London · Within the London Borough of Ealing Boundary
Extensions: The Authority intends to procure Arboricultural Service for each LOT agreement 1-5 for a period of 3 years with an option to extend twice for 3 years for each extension.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #4Planned /Programmed Parks and Housing Arboricultural works -BoroughwideAwardedRenewalPublished value£480,000

Planned /Programmed Parks and Housing Arboricultural works -Boroughwide

Delivery: London · Within the London Borough of Ealing Boundary
Extensions: The Authority intends to procure Arboricultural Service for each LOT agreement 1-5 for a period of 3 years with an option to extend twice for 3 years for each extension.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #5Emergency Call-Out service -BoroughwideAwardedRenewalPublished value£300,000

Emergency Call-Out service -Boroughwide

  • Reactive Works Instructions which are issued twice monthly with two-week completion targets. This includes all manner of arboricultural works boroughwide.
  • Urgent Arboricultural Works Instructions raised daily with a 24 hour to five-day completion target depending on risk factor.
Delivery: London · Within the London Borough of Ealing Boundary
Extensions: The Authority intends to procure Arboricultural Service for each LOT agreement 1-5 for a period of 3 years with an option to extend twice for 3 years for each extension.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Planned /Programmed Highways Arboricultural works for the West area of the borough.35%55%10%
2 · Planned /Programmed Highways Arboricultural works for the Central area of the borough.35%55%10%
3 · Planned /Programmed Highways Arboricultural works for the East area of the borough.35%55%10%
4 · Planned /Programmed Parks and Housing Arboricultural works -Boroughwide35%55%10%
5 · Emergency Call-Out service -Boroughwide35%55%10%
Lot distribution rule: For the avoidance of doubt, the Authority is looking to award to one contractor for each lot. A bidder can bid for all 5 LOTs, however a contractor can only be awarded a maximum of 2 LOTs. Any bidder that is ranked top for more than two LOTs will be award the higher value LOTs.
Conditions of participation1
  • Suitability

    Bidders are required to have Arboriculture Association Approved Contractor status for the

    start of the contract, or achieve such status within two years.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 55 points on every lot: a 10% discount moves about 5.5 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
8 Aug 2022, 15:24 BST
Last source update
2 May 2023, 11:30 BST
Award evaluation window
15 Sept 2022 – …
Authority reference
DN625907
FTS notice number
2023/S 000-012470
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural services
Delivery area
London (UKI73)
Official registry OCID
ocds-h6vhtk-0359e9 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Full Key Performance Indicators (KPIs) are detailed in the tender Documents.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
15 Sept 2022, 11:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
15 Sept 2022, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

15 Sept 2022 → 2 May 2023 · 3 dates
  1. Submission deadline
    15 Sept 2022, 11:00 BST
  2. Bids opened
    15 Sept 2022, 11:00 BST
  3. Notice published
    2 May 2023, 11:30 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 May 2023, 11:30 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Bids received 2410 from SMEs
Contracts signed 5latest 9 Nov 2022
Awarded toValueDateStatus
Lot 1 · Planned /Programmed Highways Arboricultural works for the West area of the borough.1 award
John O'Conner Grounds Maintenance Ltd——Awarded
Lot 2 · Planned /Programmed Highways Arboricultural works for the Central area of the borough.1 award
Barber Environmental LTDSME——Awarded
Lot 3 · Planned /Programmed Highways Arboricultural works for the East area of the borough.1 award
Gristwood and Toms LimitedSME——Awarded
Lot 4 · Planned /Programmed Parks and Housing Arboricultural works -Boroughwide1 award
Complete Tree Care LtdSME——Awarded
Lot 5 · Emergency Call-Out service -Boroughwide1 award
Premier Tree Care and Conservation LimitedSME——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Planned /Programmed Highways Arboricultural works for the West area of the borough.4bids · 4 electronic1—£390,000 – £1,170,000
2 · Planned /Programmed Highways Arboricultural works for the Central area of the borough.4bids · 4 electronic1—£510,000 – £1,530,000
3 · Planned /Programmed Highways Arboricultural works for the East area of the borough.5bids · 5 electronic2—£390,000 – £1,170,000
4 · Planned /Programmed Parks and Housing Arboricultural works -Boroughwide6bids · 6 electronic3—£480,000 – £1,440,000
5 · Emergency Call-Out service -Boroughwide5bids · 5 electronic3—£300,000 – £900,000
Whole notice———£2,070,000 – £6,210,000

Contracting authority & participating public bodies

London Borough of Ealing

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 3rd Floor Perceval House, 14-16 Uxbridge Road, Ealing, London, W5 2HLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Ealing CouncilReview body Ealing

Bidders & participating suppliers

5 commercial parties on the notice
  • Barber Environmental LTDAwarded supplier Unit 37 -41 Greenford Depot, Ealing, LondonContact email, phone
  • Complete Tree Care LtdAwarded supplier 1 Claremont Buildings,Claremont Bank,, Shrewsbury, West Midlands, SY1 1RJContact email, phone
  • Gristwood and Toms LimitedAwarded supplier C/O Hiller Hopkins, LPP, First Floor, Radius House, 51 Clarendon Road,, Watford, East of EnglandContact email, phone
  • John O’Conner (Grounds Maintenance) LtdAwarded supplier 2 Great North Road, Welwyn, Hertfordshire, East of England, AL6 0PLContact email, phone
  • Premier Tree Care and Conservation LimitedAwarded supplier Manor Farm, Ashford Road, Laleham, Staines-upon Thames, South East, TW18 1RXContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria